Company Secretary

About Us:

At Loyal Hospitality Pvt. Ltd., we are a dynamic team driven by innovation, precision, and a commitment to excellence. As a growing leader in the Food Tech industry, we pride ourselves on fostering a collaborative and growth-oriented workplace. Our mission is to scale sustainably by enabling robust systems and seamless operational support across the board.

We are currently seeking a Company Secretary to join our expanding team and strengthen our legal and governance foundation as we scale further.

Responsibilities:

Fund Raising & Due Diligence

• Ownership of secretarial DD process, Conditions Precedent (CPs) & Conditions Subsequent (CSs) during fundraising & due diligence to ensure secretarial compliance. 
• Ownership and end-to-end support on identifying necessary compliances with various laws relating to fundraising and ensuring secretarial compliances.
• Providing support and ensuring necessary secretarial compliances at the time of fund raising and Due diligence, etc., while assisting the legal team in the closure of definitive documents like Shareholders' agreements, etc.

Support to Board of Directors and Shareholders

• Smooth conduct of Board and Shareholder Meetings at regular intervals as per applicable laws.
• Drafting and execution of all documentation for Board / Shareholder meetings like Notices, Agenda, Minutes, resolutions, and various other secretarial documents like Board's report, Annual report etc,. to ensure uninterrupted support: a) As per defined quality standards, b) within prescribed timelines. 
• Updating stakeholders on relevant changes in various laws; providing support for their compliance with the same. 

Secretarial Compliances

• Ensuring compliance with provisions of Companies Act, 2013 and the rules, Secretarial Standards, FEMA/RBI Regulations, Shareholders agreements, policies, etc.
• Maintaining and updating statutory registers like the register of members, the register of directors, the register of debenture holders, the register of charges, etc.
• Ensuring timely filing of E-forms with MCA/ROC, RD/other authorities, including all event-based and annual filings like XBRL, charge filings, etc.
• Documentation of SOPs for all key activities and processes regarding secretarial compliances.
• Monitoring, tracking, and ensuring that all provisions of the Companies Act, 2013, and the rules applicable to the company are complied with within the statutory timelines.
• Staying abreast of the latest amendments, rules, regulations, and notifications under the Companies Act, 2013, and FEMA regulations, and understanding the applicability of such amendments on the Company and advising the Board/management accordingly.  
• Safekeeping of the company's common seal, statutory registers, board/shareholders meeting minutes, and resolutions (both in physical and electronic form) of the company.

Support and coordinate with other teams and consultants

• Coordinating and providing data to auditors and supporting the finance team for completion of Statutory Audit and Internal Audit.
• Provide assistance and support to other teams on statutory laws, policies, and corporate governance.
• Active coordination/liaison with various external statutory authorities/regulators like RBI, ROC/MCA, external consultants, Lawyers, practicing CS on secretarial compliance matters.

Legal Support

• Providing additional support to the in-house legal team about creation/review of any documentation on a case-by-case basis, subject to final review by the legal team.

Secretarial Cost Optimization

• Optimisation of secretarial-related costs wherever possible.
• Good cost management by avoiding fines, penalties, etc.

Qualifications & Skills Required:

• Qualified Company Secretary from the Institute of Company Secretaries of India (ICSI), having a valid ICSI membership number. 
• LLB Degree (preferred but not mandatory)
• 4–8 years of relevant experience in a corporate legal or compliance role; exposure to startups or food tech environments is a strong plus.
• Strong domain knowledge of Company Law, FEMA laws, SEBI laws, etc., and the rules.
• Strong drafting, communication, and interpersonal skills.
• Analytical mindset with excellent organizational skills.