Company Secretary

Key Responsibilities

Corporate Governance & Board Management

• Organize and manage Board, Committee, and General Meetings (AGM/EGM)


• Prepare agendas, notes, minutes, and action trackers


• Ensure compliance with Secretarial Standards (SS-1 & SS-2)


• Advise the Board on governance best practices and statutory obligations

Statutory & Regulatory Compliance

• Ensure compliance under the Companies Act, 2013, rules, and amendments


• Handle filings with MCA, ROC, and other statutory authorities


• Manage compliance with SEBI (LODR) Regulations (for listed entities)


• Ensure timely filing of annual returns, financial statements, and disclosures

Legal & Secretarial Documentation

• Draft, vet, and maintain corporate documents including resolutions, policies, and registers


• Maintain statutory registers, minutes books, and corporate records


• Coordinate with external professionals (auditors, legal counsel, consultants)

Shareholder & Investor Relations

• Handle shareholder communications, queries, and grievances


• Coordinate share allotments, transfers, ESOP administration, and dividends


• Support investor relations activities, disclosures, and reporting requirements

Compliance Monitoring & Risk Management

• Track changes in corporate, securities, and commercial laws


• Conduct internal compliance audits and secretarial audits


• Identify compliance risks and recommend corrective actions

Support to Business & Management

• Support management in fund-raising, M&A, joint ventures, and restructuring activities


• Draft and review agreements, MOUs, NDAs, and policies in coordination with legal teams


• Advise on regulatory implications of business initiatives

Policy Framework & Ethics

• Develop, implement, and monitor company policies including Code of Conduct, Insider Trading, Whistleblower Policy, and CSR Policy


• Ensure ethical standards and transparency across the organization

• Member of the Institute of Company Secretaries of India (ICSI)


• Bachelor s degree in Commerce, Law, or related field (LLB preferred)


• 12-14 years of relevant experience (listed company experience preferred)

Desired Attributes

• Strong knowledge of Companies Act, SEBI regulations, and corporate laws


• Excellent drafting, documentation, and communication skills


• High integrity, discretion, and attention to detail


• Ability to work with senior leadership and Board members