Company Secretary & Ethics Compliance Specialist

Job Summary

Key Responsibilities

• Secretarial Compliance & Governance: Ensure adherence to all statutory and regulatory requirements under the Companies Act, 2013, FEMA, and other applicable Corporate laws.
• Board & Committee Meetings: Organize, conduct, and document Board, Committee, and General Meetings, including drafting agendas, minutes, and resolutions.
• Filing & Reporting: Prepare, review, and monitor the filing of various statutory returns, forms, and reports with regulatory authorities such as MCA, RBI, ROC.
• Compliance Review & Monitoring: Act as a Reviewer for various secretarial compliances, ensuring accuracy, timeliness, and adherence to legal requirements.
• Regulatory & Corporate Filings: Oversee and review filings related to annual returns, director disclosures, and other company law requirements.
• Corporate Governance: Assist in implementing best practices in corporate governance and ensure compliance with internal policies.
• Liaison & Coordination: Communicate with regulatory bodies, stakeholders, and external consultants, Auditors, for compliance-related matters.
• Contract & Legal Documentation: Assist in drafting and reviewing agreements, MOUs, policies, and other corporate legal documents.
• Training & Awareness: Guide and support junior team members and relevant departments on secretarial and regulatory requirements.
• Ethics & Compliance: Develop, implement, and monitor ethics compliance programs within the organization.
• Code of Conduct Implementation: Ensure adherence to the companys ethical policies, including anti-corruption, anti-bribery, and conflict of interest policies.
• Whistle-blower Mechanism: Oversee and maintain the whistle-blower policy, support in investigation of ethical concerns.
• Regulatory Ethics Compliance: Ensure compliance with ethical standards and reporting requirements mandated by regulatory bodies.
• Ethics Training & Awareness: Conduct training sessions on ethical practices, compliance obligations, and corporate integrity for employees.

Key Skills & Competencies

• Strong knowledge of Companies Act, 2013, SEBI regulations, FEMA, and other applicable corporate laws.
• Excellent drafting, documentation, and analytical skills.
• Ability to manage multiple compliance requirements and deadlines.
• Strong communication and stakeholder management skills.
• Detail-oriented with high accuracy in compliance review and documentation.
• Proficiency in MCA and other regulatory e-filing platforms.