Commercial Real Estate Assistant Asset Manager

Who We Are:

Jupiter Texas Real Estate Investment Group is a commercial real estate investment group based in Dallas, Texas. With over $350 million in assets under management, we specialize in acquiring, adding value, managing and selling CRE properties with the goal of maximizing investor returns. Our portfolio includes commercial retail properties, medical buildings, daycare facilities, single-family residents and commercial land across the country. 

Real Estate Asset Manager Position Summary

Yardi

Location:

Salary:

Position Description:

The Property Administrator ensures data entry and quality while performing lease and license system financial calculations, entries, audits, and corrections for shopping center portfolios, all within a collaborative work environment. See Essential Functions below: 

Commercial and Residential Asset Management:

● Oversee and manage the day-to-day operations of the real estate portfolio, including office buildings, retail centers, industrial properties, and other commercial assets

. ● Coordinate and monitor property maintenance activities, capital expenditures, and improvement projects to enhance property value and tenant experience. 

● Manage third party vendor payments and on-time mortgage payments 

● Maintain and manage insurance coverage and manage insurance claims 

Tenant Lease Maintenance and Billing (10% of time spent)

● Enter lease agreement information & rent schedules in Yardi. 

● Communicate with management and tenants regarding billing and lease language.

● Enter deposits and apply payments to tenant accounts, as needed. 

● Assist with tenant aged receivables audits and collection efforts. 

● Calculate tenant Overage % Rents and % in Lieu Rents and post charges to tenant accounts in Yardi.

Cash Flow Reporting and Analysis (25% of time spent)

● Collect and populate data into a cash flow spreadsheet. 

● Review GL for income and expense entries that require reclassification. 

● Review and analyze leasing projection and activity. 

● Assist with preparation of lender and investor reporting. 

Lease Administration and Tenant Relations (10% of time spent)

● Collaborate with leasing teams to ensure lease compliance, accurate documentation, and timely renewal negotiations. Identify potential risks and opportunities related to lease terms and conditions. 

● Establish and maintain positive relationships with tenants to enhance tenant satisfaction, address concerns, and ensure retention. 

Tenant Year-End Reconciliations (10% of time spent)

● Set-up reconciliation data and calculation format in Yardi. 

● Prepare tenant year-end reconciliation calculations, either manually or in Yardi.

● Post tenant year-end reconciliations charges/credit to tenant accounts in Yardi.

● Respond to all tenant inquiries and audits related to year-end reconciliations, working with corporate 

Annual Budget (5% of time spent)

● Gather budget year income projections from property management and leasing and enter Yardi Budget Module. 

● Gather budget year expense projections from property management and corporate accounting and enter the Yardi Budget Module. 

Administrative Support to Executives (10% of time spent)

● General administrative duties that support company executives. 

Competencies

● Strong attention to detail and accuracy 

● Excellent follow-up skills – Billing related. 

● Excellent interpersonal skills to interact and engage tenants. 

● Advanced knowledge of general and cost accounting and financial statements

● Creative and problem-solving mindset to resolve Tenant billing issues. 

● Excellent communication and financial accounting skills. 

● Professional and emotional maturity, honesty, integrity, and a strong work ethic.

● A strong sense of teamwork and self-motivation.

Candidate Should Possess:

● A minimum of 3 years professional experience in property management in Yardi is required.

● Advanced experience reading and interpreting leases and related documents as well as financial information contained in accounting software, spreadsheets, financial statements, etc., required. 

● Expert-level proficiency working with Yardi and Microsoft Office Suite (Excel) required. 

Visit us at: www.JupiterTexas.com 

The job description is not an all-inclusive list of functions and tasks. Job functions may be added, deleted, or modified at any time by the company without prior verbal or written notification.