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Description
Job Summary: The Billing Specialist is a pivotal role responsible for managing the billing process specifically related to project billing. This position requires a deep understanding of construction industry billing practices, AIA billing forms, and related documentation. The Senior Billing Specialist plays a vital role in ensuring accurate and timely invoicing, maintaining compliance with contract requirements, and collaborating with project teams to optimize billing processes. Responsibilities: Execute the end-to-end billing process, ensuring adherence to established procedures and policies. Review project contracts and specifications to accurately determine billing requirements and timelines. Develop and maintain a comprehensive understanding of AIA billing standards and guidelines. Collaborate with internal departments, including Project Managers, Account Executives, and other finance teams, to gather necessary project data for billing purposes. Conduct detailed analysis of billing data to identify discrepancies, resolve billing issues, and ensure accurate invoicing. Collaborate with the finance team to reconcile billing and payment records, resolving any discrepancies or outstanding issues. Ensure compliance with contractual billing requirements, including adherence to terms and conditions, payment schedules, and invoicing guidelines. Collaborate with project teams to review and verify contract modifications and change orders, incorporating necessary billing adjustments. Continuously evaluate and enhance billing processes, identifying opportunities for automation, increased efficiency, and improved accuracy. Work closely with cross-functional teams to implement process improvements, ensuring seamless integration with existing systems and workflows. Requirements: AIA and Construction Billing Management: Oversee and manage the AIA and/or construction billing process, ensuring accurate and timely invoicing, adherence to contract requirements, and compliance with industry standards and regulations. Billing Documentation and Forms: Review and complete AIA billing forms, lien waivers, change orders, and other related billing documentation accurately and in alignment with project specifications. Billing System Maintenance: Utilize specialized billing software or ERP systems to enter and track billing information, generating invoices, and maintaining accurate billing records. Project Collaboration: Collaborate with project managers, contract administrators, and other stakeholders to obtain necessary billing documentation, resolve billing discrepancies, and ensure accurate project cost allocation. Change Order Management: Review and process change orders, assessing their impact on project billing, and updating billing documentation accordingly. Client Communication: Communicate with clients regarding billing inquiries, invoice disputes, and payment status, maintaining positive and professional relationships. Compliance and Reporting: Ensure compliance with contractual obligations, regulatory requirements, and internal policies, and generate reports on billing activities, project financials, and cash flow as required. Process Improvement: Continuously evaluate and improve billing processes, leveraging automation, technology, and industry best practices to enhance efficiency and accuracy. Training and Knowledge Sharing: Provide training and guidance to junior billing staff, sharing expertise on AIA and construction billing practices, contract interpretation, and industry-specific regulations. Industry Trends and Regulations: Stay updated on industry trends, changes in construction billing regulations, and emerging technologies, and apply this knowledge to improve processes. Show more Show less
