Administrative Executive

1. Position Overview

The Admin Executive will provide administrative, operational, and clerical support to ensure smooth day-to-day functioning of the office. The role requires strong organizational skills, attention to detail, and the ability to coordinate effectively with employees, management, and external stakeholders.

2. Key Responsibilities

Administrative Support

• Manage daily office operations and ensure a professional work environment.
• Handle incoming calls, emails, and correspondence efficiently.
• Maintain office calendars, schedule meetings, and coordinate appointments.
• Prepare and manage documents, reports, presentations, and spreadsheets.
• Support travel arrangements, including booking tickets, accommodation, and itineraries.

Office Management

• Oversee office supplies, equipment, and inventory; coordinate repair and maintenance.
• Maintain proper filing systems (digital & physical).
• Coordinate vendor management, service providers, and procurement activities.
• Ensure compliance with company policies and maintain administrative records.

HR & Staff Support (if applicable)

• Assist with onboarding of new employees (documentation, ID cards, induction).
• Maintain attendance records, leave registers, and staff documentation.
• Support HR with event planning, training sessions, and employee engagement activities.

Finance & Compliance Support

• Assist in preparing invoices, purchase orders, and basic accounting entries (as needed).
• Coordinate with finance team for bill payments, reimbursements, and petty cash management.
• Ensure timely submission of statutory documents (if required).

Coordination & Communication

• Act as a point of contact between departments for administrative matters.
• Communicate updates, memos, and circulars to staff.
• Support management with special projects and office initiatives.

3. Qualifications & Skills

Essential Qualifications

• Bachelor’s degree in Business Administration, Management, Commerce, or related field.
• 1–3 years of experience in administrative or office support roles (or fresher with strong skills).
• Proficiency in MS Office (Word, Excel, PowerPoint) and email management tools.
• Strong verbal and written communication skills.

Key Skills

• Excellent organizational and time management abilities.
• Attention to detail and accuracy.
• Ability to multitask and prioritize workload.
• Professional attitude with strong interpersonal skills.
• Problem-solving skills and ability to work independently with minimal supervision.
• Ability to maintain confidentiality and handle sensitive information.

Preferred Skills (optional)

• Experience with office management software or ERP systems.
• Basic knowledge of accounting or HR processes.

Experience in event coordination or vendor management