Administrative Executive

We are urgently hiring for Admin Executive for our corporate client in Hyderabad.

Location

CTC

Job Summary:

Admin Executive

Key Responsibilities:

1. Facility Management

• Oversee the daily upkeep of office premises, housekeeping, security, and maintenance services.
• Coordinate with vendors for repairs, AMC services, office supplies, and utilities.
• Ensure workplace safety, hygiene, and compliance with company standards.
• Manage office assets, stationery, and inventory records.

2. Domestic Air Travel Arrangement

• Book domestic flights for employees as per travel policies.
• Coordinate with travel agencies for best fares and timely bookings.
• Manage changes, cancellations, and rescheduling as required.
• Maintain proper documentation and travel records.

3. International Air Travel Arrangement

• Handle end-to-end international travel bookings including flights, visas, and insurance.
• Coordinate with HR/management regarding travel approvals and documentation.
• Ensure compliance with international travel guidelines and company policies.
• Track and share travel itineraries, confirmations, and updates.

4. Hotel Stay Arrangement

• Book accommodation for employees and guests (domestic & international).
• Negotiate preferred rates with hotels and maintain vendor relationships.
• Ensure timely confirmation of bookings, check-in/check-out coordination, and billing accuracy.

5. Travel Desk Management

• Act as the single point of contact for all employee travel requirements.
• Manage the travel desk operations including ticketing, hotel bookings, cabs, and travel support.
• Maintain travel MIS, expense tracking, and monthly reports.
• Ensure adherence to travel policies and support employees during travel emergencies.

Skills & Qualifications:

• Bachelor's degree in any discipline.
• 25 years of experience in administration or travel coordination roles.
• Strong communication and vendor management skills.
• Proficiency in MS Office (Excel, Word, Outlook).
• Ability to multitask, prioritize, and work under minimal supervision.
• Knowledge of travel tools, travel portals, or coordination with travel agencies.