Administrative Executive

About the Company

TrueAds Pvt Ltd is a leading signage and advertising solutions provider specializing in LED boards, signboards, digital prints, branding, mementos, and corporate gifts. We focus on high-quality output, efficient service, and strong client satisfaction. We are currently looking for a capable Administrative Executive to support our office operations in Kottayam.

Job Overview

We are seeking a proactive and detail-focused Administrative Executive to manage office administration, internal coordination, and documentation tasks.

Key Responsibilities

• Oversee daily office administration and ensure smooth functioning.
• Maintain organized records, documentation, job files, and office registers.
• Coordinate with internal teams—Design, Production, Marketing, Billing, and Installation.
• Handle professional communication with clients and vendors via phone, WhatsApp, and email.
• Prepare daily work reports, quotations, project updates, and basic invoices.
• Assist in managing inventory records, material entries, and vendor follow-up (office-based).
• Manage meeting schedules, visitor coordination, and office calendars.
• Support HR-related tasks such as attendance management, leave records, onboarding documentation, and maintaining staff files.
• Prepare presentations, work summaries, and administrative documentation for management.
• Graphic designing knowledge is a plus—basic CorelDRAW/Photoshop editing will be an added advantage.

Requirements

• Bachelor’s degree in Business Administration / Commerce / Management or related field.
• Minimum 2 years of experience in administration or office coordination roles.
• Strong proficiency in MS Office (Excel, Word, Outlook).
• Good communication skills in English and Malayalam.
• Strong organizational and multitasking skills with attention to detail.
• Ability to work responsibly and independently.
• Experience in signage, printing, or advertising industry is an added advantage.
• Basic graphic design knowledge is desirable but not mandatory.

Benefits

• Competitive salary based on experience.
• Paid time off.
• Supportive and professional work environment.
• Career growth opportunities within the signage and advertising sector.
• Long-term stable job with a reputed company.

How to Apply

Apply through Indeed or send your updated resume to:
[email protected]

Work Location: In person (Kottayam office)
Schedule: Day shift | Fixed shift | Morning shift

Job Types: Full-time, Permanent

Pay: From ₹15,000.00 per month

Benefits:

• Paid time off

Experience:

• Office Administration: 2 years (Preferred)

Work Location: In person