Administrative Executive

Admin Executive

Year of experience:

Budget:

Location

Note: only offline interview

No online interview

Correspondence Management

managing emails, letters, faxes, and packages to ensure timely responses and accurate record-

keeping. Handle Phone calls and convey important messages on time, every time.

Office Operations Oversight:

are well-maintained and all maintenance needs are promptly addressed. Provide assistance as

and when required.

Meeting and Event Coordination:

conferences, and office events, ensuring seamless execution and proper arrangements.

Preparing minutes of meetings after every meeting.

Administrative Support:

with administrative tasks, special projects, and ad hoc requests as needed.

Operational Supervision

resolving issues promptly and proactively. Ensure a clean office environment.

Records and Budget Management: Maintain accurate records of office activities and

effectively manage office budgets to optimize resources.

Employee Records Management:

across all company locations. Ensure to obtain PVC from new joiners on time. Ensure

Background verification of all employees on time.

Attendance and Leave Monitoring:

branches, ensuring compliance with company policies. Maintenance of attendance records and

notifying the concerned authorities on time.

Inventory and Supplies Management:

orders on the 2nd of each month to maintain adequate stock levels.

Inward & Outward:

and materials, including tracking delivery details for efficient follow-ups. Preparing DCs &

labels for shipments.

Online E-commerce Account Management

managing orders, tracking shipments, and resolving any issues related to purchases.

Credentials Organization:

passwords for streamlined access and enhanced security. Update mail/phone directories.

Updating admin-related information/data into the MIS.

Event Arrangements:

successful execution and employee satisfaction. Organize Team Events.

Biometric System Administration

employees and updating records for existing employees.

Assisting Other Teams:

Assisting the HR team in recruitment and onboarding.

Documentation Management:

as per pre-defined formats

Travel Management:

required. Arrange travel cash in advance through the accounts department. Prepare itinerary

files and supplies required for travel (e.g. Travel card, laptop, other equipment as required)

Prepare expense reports for employees with due input from employees. Complete expense

reports after every trip and submit them on time to the accounts department

Office Maintenance:

assets viz. Ac’s, Pest Control, Fire Extinguisher, and all other electronic equipment available

in the office.