Administrative Assistant

Role : Administrative Assistant

Shift : US (CST timings 5 PM to 2 AM)

Location : Onsite/ Gurgaon/ Full time

Who We Are:

This is Spearhead Technology — where every challenge is an opportunity, and every solution is a masterpiece in the making. As a full-lifecycle IT company, we transcend mere delivery; we engineer success.

From inception to implementation, our seasoned expertise shepherds every phase of the journey. Be it planning, analysis, design, development, testing, or the seamless transition to production, we stand as steadfast partners in our clients’ progress.

At Spearhead Technology, quality isn't a mere aspiration—it's our ethos. Rooted in Tech Advisory, our methodology is guided by insights that spark transformative outcomes. We recognize the paramount importance of talent retention. Through a steadfast commitment to work-life balance, competitive remuneration packages, and an optimized operational model, we ensure our team remains as exceptional as our services.

Step into Spearhead Technology, where innovation meets precision, and together, let's sculpt the future of technology with finesse and distinction.

Requirements

Spearhead Technology is looking for a highly organized, confident, and proactive Administrative Assistant to join our team at the Gurugram office. This is not a traditional admin role, we are seeking someone with exceptional communication skills and strong presence, who can seamlessly bridge communication between the senior leadership and all levels of the organization.

The ideal candidate will take charge of administrative coordination, internal reporting, and relationship management across the hierarchy. You will serve as a key support to the leadership team and act as the primary point of contact for ensuring internal operational coordination and alignment

Key Responsibilities:

• Act as a liaison between the President, CEO, and cross-functional teams across the organization.
• Take regular reporting and updates from all levels of the company hierarchy, from entry-level teams to department heads.
• Establish strong working relationships across departments to ensure effective follow-ups, feedback loops, and task closures.
• Manage executive calendars, schedule meetings, and coordinate appointments with precision and foresight.
• Draft and manage internal and external communications, reports, minutes of meetings, and presentations.
• Track progress on key leadership action items, deadlines, and deliverables.
• Coordinate and support team events, business reviews, and internal meets.
• Assist in basic office administration, travel bookings, and vendor coordination as required.

Requirements:

• Graduate in any discipline (Bachelor’s degree required).
• 3–5 years of experience as an Administrative Assistant, Executive Assistant, or in a similar administrative or coordination role.
• Excellent communication skills, fluent, clear, and confident in both verbal and written English.
• Strong interpersonal skills with the ability to build rapport and collaborate across various departments and levels of seniority.
• Self-driven, assertive, and able to manage priorities in a fast-paced work environment.
• Highly organized with strong attention to detail and follow-through.
• Proficient in MS Office Suite (Word, Excel, PowerPoint, Outlook) and digital collaboration platforms (Zoom, MS Teams, etc.).
• High level of discretion, integrity, and professionalism in handling confidential information.

Benefits

What’s in it for you:

At Spearhead Technology, we prioritize your well-being and professional growth. Here's what you can expect:

• Achieve a healthy work-life balance.
• Competitive compensation and abundant growth opportunities.
• Enjoy a standard 5-day workweek with 2 fixed weekly offs.
• Experience an employee-centric environment with supportive policies.
• Benefit from family-friendly and flexible work arrangements.
• Access our Performance Advancement and Career Enhancement (PACE) initiative and discover opportunities for both personal and professional growth. From tailored career development plans to expert counseling services, PACE empowers you to chart your course to success with confidence and clarity.
• Elevate your career trajectory with our Learning & Development (L&D) program. Join our team and embark on a transformative journey of upskilling and self-discovery. With continuous learning as your compass, you'll not only enhance your expertise but also open doors to new opportunities, paving the way for career growth and fulfillment.

Please note

As an equal opportunities’ employer, Spearhead Technology welcomes and encourages applications from all members of society. We are dedicated to creating an inclusive environment where diversity is celebrated, and individuals are valued for their unique perspectives and contributions. We do not discriminate on the basis of race, religion or belief, ethnicity, disability, age, citizenship, marital or civil partnership status, sexual orientation, or gender identity.