900 Administration Work Jobs - Page 16

Seeking a professional Front Office Executive to manage reception, assist with administrative duties, coordinate office operations, and ensure a welcoming environment. Strong communication and organizational skills are essential.

Oversee facility operations, Vendor Management & infrastructure development Supervising Blue -Collar staff and ensure smooth daily office operations by maintaining the facility team Handle procurement (non-IT), expenses & audits

We are looking for a proactive and detail-oriented Back Office Assistant with strong Excel skills and effective communication abilities. The ideal candidate will manage a blend of back-office responsibilities, sales coordination, and front office administration. Key Responsibilities: Manage all front office and administrative tasks including: Pantry management Stationery inventory Travel arrangements Courier handling Conduct follow-up calls to leads shared by the sales team and maintain proper records. Coordinate with external vendors (e.g., uniforms, gift items, logistics like Porter, etc.). Prepare and update MIS reports related to finance and rentals as directed by seniors. Maintain attendance records and employee logs systematically. Support promotional and marketing event logistics by liaising with vendors and partners. Assist in daily administrative and miscellaneous tasks as assigned. Required Skills & Qualifications: Proficiency in MS Excel (basic formulas, pivot tables, data entry, etc.). Strong verbal and written communication skills. Good organizational and multitasking abilities. Prior experience in admin or back-office coordination roles preferred. Ability to work collaboratively with internal teams and external vendors. Preferred Qualifications: Graduate in any discipline. Prior experience in sales coordination or administrative support roles. Working knowledge of MIS reporting tools and documentation practices. Working Days: Monday to Saturday (1 Saturday off per month + Weekly Sunday off)

Very urgent requirement Job Responsibilities:-Review all the incoming&outgoing mail and correspondence.I make Appointment,Calendar Management,Screening the Telephone calls,Relay massages and Greet&Guide visitors.Invoice processing vendor management. Required Candidate profile Responsible for payment Release Request.Coordinate with various departments&other site. Personal Work of Directors.Electric bill&Property Maintenance bill payment.Property Tax Payment of the company.

Roles and Responsibilities Provide administrative support to the team by performing tasks such as data entry and filing documents. Manage front office operations, including handling parents and complaints. Desired Candidate Profile Proficiency in basic computer applications (e.g., Microsoft Office) for record-keeping purposes. Ability to multitask, prioritize tasks efficiently, and maintain attention to detail. Strong communication skills with ability to work effectively with guests from diverse backgrounds. 2-7 years of experience in hospitality industry with focus on front office operations.

At Maniaroom Adventures Pvt Ltd led by IITians, we design powerful, playful spaces for stress relief, emotional release, and unforgettable joy. From our flagship brands Rage Room to Neon Paint to Jreka , we're building a next-gen experience empire rooted in mental wellness and expressive freedom . Our mission? To spark happiness and hope for 1 billion people by 2035 . With live experiences across Bangalore, Mumbai, and Delhi , we are now entering a new chapter of structured scale, and we need an Admin - Ops & Finance to bring order, clarity, and momentum across every vertical. Check more details about our brand rageroom.in - Other brands will be shared over the interview. About the Role You will be the backbone of our fast-scaling experience empire. From overseeing operations across 3 cities to streamlining systems, managing finance & HR, ensuring service quality, and setting up scalable backend processes, you will make the Rage Room and other brands run like a well-oiled machine. This is not a clerical admin role. You are the execution partner to the founder , helping scale Indias boldest emotional wellness movement. This is your chance to be a part of legacy. Job Description: Operations Daily task tracking for 3 sites and mobile activations Staff rosters, shift swaps, leave approvals Vendor & inventory management Safety + service quality audits Approve operational spends 10k Resolve on-site issues in real time Finance & Accounting Reconcile daily sales, expenses, and petty cash Weekly P&L snapshot, monthly management accounts GST, TDS, PF/ESI filings (with CA) Sign off vendor payments within approved budgets HR & People End-to-end hiring funnel for city staff & interns Onboarding, payroll, performance reviews Final hiring call for frontline roles Systems & Tools Audit current Google Sheet & WhatsApp workflows Recommend/implement new tools Build live dashboards for Leadership Huddle Select & deploy SaaS tools within allotted capex Quality & Compliance Weekly QC checklist execution and reporting SOP updates; incident-report logging & root-cause fixes Approve immediate remedial actions for safety / quality breaches Ideal Candidate Profile: 3+ yrs multi-site admin/ops experience in hospitality, F&B, retail, or entertainment Strong Google Sheets / Excel; familiar with cloud accounting (Tally) & other softwares Proven track record of setting up SOPs and quality audits Calm under chaos, laser-focused on detail, obsessive about deadlines Culture Fit: Structured & Fast: Plans first, executes faster, then iterates. Growth Mindset: Sees every bottleneck as a puzzle to solve. Radical Honesty: Brings problems with data, not excuses. Clarity in Communication: Over-communicates progress and blockers. Timings & Location: Tuesday to Saturday 11 AM to 8 PM, in office - Indiranagar CMH Road Sunday 11 AM to 6 PM, work from home Monday is a holiday

Location: Pala Designation: Guest relation officer(Female) Reception & Customer Service : Greet and assist students, parents, and visitors who come to the office or contact the organization. Provide general information about study abroad opportunities, services offered, and the application process. Manage Inquiries : Respond to phone calls, emails, and messages promptly and professionally. Direct inquiries to the appropriate department or team member as needed. Appointment Scheduling : Schedule consultations, information sessions, and meetings with counselors or consultants. Ensure that all appointments are well-coordinated and prepared for. Documentation & Filing : Maintain and organize student records, applications, and other relevant documents in an orderly manner. Ensure the privacy and confidentiality of sensitive information. Office Administration : Assist with general office tasks, including maintaining office supplies, managing the front desk area, and ensuring the office environment is clean and organized.

Role & responsibilities recruitment and onboarding employee relation policy development & compliance performance management training & development hr administration

Developing&updating job description&job specification,Scheduling candidates interviews with department heads,Communicating organization polices and employees roles &responsibility to selected candidates,Background verification and reference checks. Required Candidate profile Internal Database, Employee referrals etc.Preparing offer letter, employment contract and job descriptions, completing joining.Training and Development. cvs send in ussharma096@gmail.com,ph.8467850311

Job Responsibilities: • All admin related activities including travel desk management and clerical tasks • Calendar management of Director • Taking care for office supplies and coordinating with vendors • Providing assistance to HOD. • Preparing reports as and when required Experience 1 to 6 years Education Any Graduate Reporting to - HOD Skills Required - • Strong knowledge of MS Office and basic computer skills • Basic knowledge of travel booking • Good in English communication skills (Read, Write and Speak)

Job Opening: Personal Assistant to CEO (Hybrid Gurgaon) Work Schedule: 4-Day Work Week | Salary: Up to 6 LPA Who can apply: Female candidates only Are you the organized, proactive, and go-getter type who thrives on managing chaos and turning it into calm? Were looking for a Personal Assistant to support our CEO in running the show smoothly. What You’ll Do: Calendar Management – Coordinate meetings, events, and appointments with Jedi-like precision Vendor Coordination – Set up and attend vendor meetings, ensuring things run like a well-oiled machine Administrative Support – Assist in daily operations, paperwork, and follow-ups Interview Scheduling – Help HR schedule interviews and communicate with candidates Flexibility is Key – Work hours are flexible; outcomes matter more than clocking in/out Hybrid Role – Mix of WFH and Gurgaon-based meetings You Should Have: Strong communication & organizational skills Comfort with multitasking and taking initiative Prior experience in executive assistance or admin roles is a plus Perks: Only 4 days a week – long weekends, always Work closely with the CEO and gain valuable insights into business ops Positive, growth-focused work culture If you're based in Gurgaon and ready to be the CEO’s right hand (and left brain), apply now!

Post Process Coordinator Qualification: Any Graduate Experience: 56-year minimum experience Age: 35 (Female) Salary- 12-15 k. Current location: Kolkata, West Bengal Functional Skill- Responsible for all the flowcharts running in every business process. All the steps in a flowchart to get work done in a specific timeline. Her main tasks are to provide all the relevant information with everyone in the workflow. Apply Now: Sharbani Biswas (Executive Recruitment) 9831067997 sharbani.b@ipsgroup.co.in

Role & responsibilities : Responsible for setup and smooth functioning of office location. Ensure proper housekeeping, security, and safety at each office location. Ensure smooth functioning of all Mechanical, Electrical, Plumbing installations and Civil works pertaining to the facility. Governing and supervising maintenance and upkeep of organizational assets like office premises, guesthouses, cafeterias, parking space etc. Oversee Reception, Cafeteria and Pantry operations. Responsible for timely office maintenance (replacements, repairs, etc.) and upkeep of equipment, cleaning, housekeeping and maintenance of plumbing & sanitary systems. Liaising with building management, contractors, and interior decorators as and when required for existing set-up, new operations, or movement to new facilities. Identifying viable properties for Office Space, Guest Houses etc. and finalizing lease/rental deeds. Negotiating with & finalizing Service Agreements with reliable contractors for execution of servicing works as per budgeted parameters. Handling negotiations and contract management in the form of purchase orders, work orders etc. Overseeing the travel desk and related process, policies, and guidelines - hotel accommodation, air & train tickets, firm approved cab/taxi booking Identifying & developing vendor source for cost effective purchases and reduction in delivery time. Liaising with external agencies, contractors, and materials department for procurement of materials. Assessing of the performance of the vendors based on various criterions such as percentage for rejections, quality improvement rate, timely delivery, credit terms etc. Implementing stringent security network and security measures for the safety of high-value assets and material. Preparing SOPs (Standard Operating Procedures) for Asset Management entailing security, monitoring security services. Recommending passive & active protection measures. Coordinating with insurance agencies for securing protective cover for company assets. Preparing and supervising maintenance of statutory records. Orders and receives invoices, distributes according to cost centers. Track vendor payments and ensure timely billing for all service partners. Generate MIS for operations. Oversee timely issuance of Access Cards & maintenance of access control systems. Store Management- maintenance / issuance of items, stock taking etc. Coordinating & organizing various activities like seminars, conferences, team activities, and recreational activities. Other related Areas: Pest Control, Medical Services, Office stationery and Courier Managemen

Role: Support Material Management/ Admin Support Location: Kalamboli, Navi Mumbai Experience: 3 YEARS Payroll - Randstad Qualifications: - Bachelors degree in Supply Chain Management, Business Administration, or a related field. - Min 3 years of experience in material management, inventory control, or procurement. - Strong understanding of supply chain processes and inventory management technique. - Excellent organizational and problem-solving skills. - Proficiency in MS Office, particularly Excel and inventory management SAP MM Module - Effective communication and negotiation skills.

Role & responsibilities Must have handled site security and monitoring boundary of the unit premises General Administration i.e. transport, canteen, guest house and visitor management Must be good at English Communicating (at least can read and understand) and MS Excel Desired to have worked on SAP or similar system Good at dealing with X-division stakeholders Preferred candidate profile Qualification - Graduate + MBA Experience - Min 5 years. Region - Local or Gujarati knowing will be advantage.

Hiring new candidates and arranging onboarding process. Aware of local language and surrounding area. To manage and coordinate with housekeeping team and make 100% hygiene premises. All Admin Work.

JOB SUMMARY & RESPONSIBILITIES: The Audit Assist Global Internal Audit Department will be responsible for the supporting the Global Internal Audit teams across various key and critical activities involved in the pre-audit and post-audit activities, within and outside of the GRC Platform. He / she will be responsible for managing and administrating the GRC Platform, activities within the platform, tracking and monitoring completions, access rights management, password management and working back with the Global IA Team and Third-Party Audit Outsourcing teams, ensuring adherence and compliance to such expectations & company policies. Audit Assist will also work back with the Global IA Leader & Key Team members, for coordination and communication of audit activities, planning for Audit Committee, key internal opening / closing meetings, leadership meetings, travel related administrative activities, including preparation of power point presentations and some select analytics for leadership reporting. JOB REQUIREMENTS: EDUCATION: Commerce / Arts / Science Graduate, with Finance as a background and interest, having worked in a corporate or consulting environment, with good understanding and working knowledge of SAP, MS PPT, MS Excel. EXPERIENCE: Minimum of 5 – 6 years in a Corporate or Consulting environment. Proficiency and exposure to SAP, and GRC Platforms is important. Strong communication skills, analytical mindset, program management and coordinating skill is also very important. REQUIREMENTS Candidate should have excellent written and oral English-language communication & organizational skills Must be a self-starter, results-oriented, and ability to work independently with limited supervision. Must demonstrate flexibility and be capable of providing support as and when requested

Job Title: Account Officer / Admin Officer Locations: Jaipur & Ludhiana Budget: Up to 4.2 LPA Preferred Gender: Male Candidates Joining: Immediate or within 15 days Open Positions & Locations: Jaipur: Account Officer Admin Officer Ludhiana: Account Officer Key Responsibilities: For Account Officer: Manage day-to-day accounting operations including voucher entry, bank reconciliation, and ledger maintenance. Prepare and maintain financial records, invoices, bills, and GST returns. Support in audit and statutory compliance requirements. Coordinate with internal teams for expense tracking and budgeting. Assist in payroll processing and vendor payments. For Admin Officer (Jaipur only): Oversee office administration, asset management, and facility operations. Manage procurement, vendor coordination, and office supplies inventory. Ensure office safety, cleanliness, and infrastructure support. Support HR in maintaining attendance and records of office staff. Assist in organizing internal meetings and administrative documentation. Candidate Requirements: Graduate in Commerce/Business Administration or related field. 13 years of relevant experience in accounting or administration. Strong proficiency in MS Office (especially Excel) and accounting software (Tally or similar). Excellent communication and coordination skills. Willingness to join immediately or within 15 days . Candidates must be based in or open to relocating to Jaipur or Ludhiana as per the role.

Job description Company Name : Ambit Software Pvt Ltd Location : Pune Job Title: Administrative Executive Experience: 3 to 6 years Administrator Executive : Maintain a well-organized reception area. Welcome guests, customers, and employees in a courteous and professional manner. Direct them to the appropriate person or department. Manage and route incoming phone calls appropriately. Provide excellent customer service by handling questions, resolving issues to ensure a positive experience for both guests and callers. Provide basic and accurate information in-person and via phone/email in a timely manner. Receive, sort and distribute daily mail/deliveries Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook) and issuing visitor badges Monitor the inventory of office supplies and purchase new material with attention to budgetary constraints. Gather information, compile data, and prepare necessary reports, as and when needed. Manage proper filing and documentation Ensure all operations adhere to policies and procedures. Provide general administrative support and assist all teams with any administrative work, as requested from time to time. Coordinate meetings and events at the office, make calls to employees for office events Manage employee leave and attendance records. Coordinate Travel Booking: Domestic and International Oversee facility services, maintenance activities, tradespersons (e.g., electricians), and vendors. Coordinate courier deliveries. Ensure basic cleanliness and hygiene of office premises. Work diligently under the Managers guidance. Skill Requirements: At least 3 years experience as an Administrator At least 1 year experience as a Receptionist Graduation or diploma in any relevant field Hands-on experience with the MS Office Suite (particularly MS Word and MS Excel) Familiarity with office equipment, like printers and fax machines Solid written and verbal communication skills Professional telephone skills and etiquette Should be resourceful and proactive. Should display multitasking and time-management skills, with the ability to priorities tasks. Ability to propose new ideas and implement them, if approved by management An analytical mind with problem-solving skills. interested candidate please share CV on mentioned email id (komal.munderna@ambitsoftware.com)

-Scheduling and confirming appointments -Directing incoming calls -Welcoming visitors -Handling basic inquiries -Communication Skills -Providing administrative support to other staff -Managing the front desk Required Candidate profile -Age: 20-25 years -Two-Wheeler is a must -Any Degree -Gender: Male

Urgently Require Receptionist for DCDC Academy of Healthcare, Farrukhabad Counsel students regarding the educational course and program selection and admission requirements. Calling on student database and walk- inn in the centers. Maintaining regular communication with the students for coordinating admission activities. Responsible for attending to all the outgoing/incoming calls, responding to them. Responsible for providing assistance to the academy manager. Managing Student issues/grievances and escalation of any unsolved issue to Administrator. Accurate and timely updating of records and reporting & escalating issues to the respective authority. Any other task is given by the management or reporting manager. Able to work under pressure and ability to deliver results on time.

Role & responsibilities 1. Front Desk & Call Management: Attend guests and visitors, ensuring a professional and welcoming experience. Handle incoming calls and direct them appropriately. 2. Guest & Travel Management: Handle hotel and cab bookings for guests and employees as required. 3. Vendor Management & Invoice processing: Coordinate with vendors for office-related services and supplies. Process vendor invoices for payment after obtaining internal approvals. Submit approved invoices to the finance team for timely payments. Petty Cash Handling: Maintain and manage office petty cash transactions. Ensure accurate record-keeping and reconciliation. 5. Office Event Management: Organize and coordinate internal office events and celebrations. Ensure all necessary arrangements, logistics, and materials are in place. 6. Office Support & Staff Coordination: Supervise and manage office support staff, ensuring efficient workflow. Monitor daily housekeeping and pantry operations. 7. Office Supplies & Inventory Management: Order and maintain stock of housekeeping, pantry, and stationery consumables. Ensure uninterrupted supply and track inventory usage

Role & responsibilities Handle routine office administrative tasks such as filing, photocopying, data entry, and maintaining records. Assist in documentation work, including invoicing, billing, and inventory registers. Manage incoming calls, emails, and office correspondence professionally. Coordinate with vendors, couriers, and service providers for daily office requirements. Support the finance team with basic accounting entries, record-keeping, and voucher filing. Maintain a clean and organized office environment. Provide administrative support to team members and management as needed. Preferred candidate profile Graduate in B.Com or equivalent discipline. Minimum 1 year of experience in office administration or back-office roles. Basic proficiency in MS Office (Excel, Word) and general computer operations. Familiarity with basic accounting principles is an added advantage. Strong organizational skills with attention to detail. Good communication skills in English and Hindi. Honest, punctual, and dependable in work ethic. Benefits Competitive salary with growth opportunities. Exposure to the clean energy industry and operations of a growing EPC firm. Friendly and collaborative work environment. Opportunity to learn and contribute to multiple functions across admin and finance.

Job Description General Details Position Name: Front Desk- Administration Qualification: Any Graduation Experience: 3-4 years Key Skills: Power Point, MS Excel Salary Range: 4 LPA to 4.2 LPA Location: Badli Working Requirements EPBAX MGMT: Handling the phone calls. I.e. Incoming as well as Outgoing. Checking of EPBAX - A). PRI lines. B). Extensions. C). AMC services. Communication directories updation and distribution. Corresponding in Airtel for monthly billing, new numbers, disconnection or any other service related enquiry. Scanning and photo state of paper as per requirement Checking of Monthly bills, Negotiation for Rates and Credit Period. Courier MGMT: Recording and Tracking of Incoming and Outgoing courier. Segregation and Distribution to the concern after making the proper entries. Monthly bills checking and reporting to the vendor if any service related issues. STATIONARY: Order the Stationary for every month and distribution as per given requirement. Knocking out time to time to an individual, in case of found wastage or misused. Order for printing of visiting cards, letter heads, and other items as required. House Keeping: Day to day checking of entire work place. Order of h/k material as per requirement by keeping in approved budget. Taking care of material to avoid wastage and misuse by h/k staff. Allocation of manpower as per requirement. Checking of bills as per approved rates. Taxi/Hotel Booking: Arranging of Logistics as per requirement for staff, clients and external trainers. Make a proper follow up to the Staff as well as with client also related to time and venue. Taking feed back to the clients and same to be given to the vendor, only in case we found any discrepancies in services. Controlling vendors rate by having different quotation and credit period. Checking of Monthly bills and make the proper deduction in the bills, if the services found unsatisfactory or over charged. Security: Daily Monitoring of Security Staff. Training of New Security personnel- Role, how to answer on phone, culture of Tricolite. Lunch Arrangement: Arranging of Lunch for Clients, Manesar staff when coming for training or any Mrm. Checking the quality of food supplying by the vendor. Knocking and checking out time to time to pantry staff for serving services. Corporate Gift: Inventory Management. MIS of issue list to sale and others Reordering of corporate gift with approval of concern HOD. Uniform/Shoes: Distribution of uniform/shoes. Arranging of vendor for uniform measurement for new joining's. Inventory management. Safety PPE's- Requirement- Ordering-distribution. Visitor Register: Maintain visitor register for testimonials from premium customer. Group Photographs with premium customer. Rail/Air Tickets: Arranging rail and air ticket. Getting Requisition slip signed from HOD Checking cost as well from vendor Checking of bills as per approved rates. Interview: Coordination with HR team and HOD's for Candidates. Checking their form provided by us such as - Psychometric, Get and Det. Training: Check the specified venue. Taking care of External Trainers. Events: As per agenda, do the necessary arrangement like venue cleaning, sitting arrangements, sound system, camera. Purchasing the event related material on time to avoid any interruption in the Event.

Please don't apply unless you're comfortable speaking in English and can show you're confident in sales calls. Key Responsibilities: * Carry out administrative tasks and record-keeping * Oversee office operations, * Assist with sales-related tasks. Health insurance Provident fund