Front Desk- Administration

Job Description

Job Description General Details Position Name: Front Desk- Administration Qualification: Any Graduation Experience: 3-4 years Key Skills: Power Point, MS Excel Salary Range: 4 LPA to 4.2 LPA Location: Badli Working Requirements EPBAX MGMT: Handling the phone calls. I.e. Incoming as well as Outgoing. Checking of EPBAX - A). PRI lines. B). Extensions. C). AMC services. Communication directories updation and distribution. Corresponding in Airtel for monthly billing, new numbers, disconnection or any other service related enquiry. Scanning and photo state of paper as per requirement Checking of Monthly bills, Negotiation for Rates and Credit Period. Courier MGMT: Recording and Tracking of Incoming and Outgoing courier. Segregation and Distribution to the concern after making the proper entries. Monthly bills checking and reporting to the vendor if any service related issues. STATIONARY: Order the Stationary for every month and distribution as per given requirement. Knocking out time to time to an individual, in case of found wastage or misused. Order for printing of visiting cards, letter heads, and other items as required. House Keeping: Day to day checking of entire work place. Order of h/k material as per requirement by keeping in approved budget. Taking care of material to avoid wastage and misuse by h/k staff. Allocation of manpower as per requirement. Checking of bills as per approved rates. Taxi/Hotel Booking: Arranging of Logistics as per requirement for staff, clients and external trainers. Make a proper follow up to the Staff as well as with client also related to time and venue. Taking feed back to the clients and same to be given to the vendor, only in case we found any discrepancies in services. Controlling vendors rate by having different quotation and credit period. Checking of Monthly bills and make the proper deduction in the bills, if the services found unsatisfactory or over charged. Security: Daily Monitoring of Security Staff. Training of New Security personnel- Role, how to answer on phone, culture of Tricolite. Lunch Arrangement: Arranging of Lunch for Clients, Manesar staff when coming for training or any Mrm. Checking the quality of food supplying by the vendor. Knocking and checking out time to time to pantry staff for serving services. Corporate Gift: Inventory Management. MIS of issue list to sale and others Reordering of corporate gift with approval of concern HOD. Uniform/Shoes: Distribution of uniform/shoes. Arranging of vendor for uniform measurement for new joining's. Inventory management. Safety PPE's- Requirement- Ordering-distribution. Visitor Register: Maintain visitor register for testimonials from premium customer. Group Photographs with premium customer. Rail/Air Tickets: Arranging rail and air ticket. Getting Requisition slip signed from HOD Checking cost as well from vendor Checking of bills as per approved rates. Interview: Coordination with HR team and HOD's for Candidates. Checking their form provided by us such as - Psychometric, Get and Det. Training: Check the specified venue. Taking care of External Trainers. Events: As per agenda, do the necessary arrangement like venue cleaning, sitting arrangements, sound system, camera. Purchasing the event related material on time to avoid any interruption in the Event.