Admin Executive

Key Responsibilities:1. Patient Appointment & Front Office Management

• Manage patient appointments through the clinic’s scheduling system (walk-ins, calls, and online bookings).
• Coordinate between departments and doctors to ensure optimal scheduling and minimal waiting times.
• Greet and assist patients courteously upon arrival and guide them to respective departments.
• Handle patient inquiries and ensure a positive patient experience.

2. Billing & Payment Management

• Prepare and process bills for consultations, diagnostics, procedures, and other services.
• Verify insurance details (if applicable) and coordinate with insurance providers for claims.
• Maintain accurate records of daily cash collections and deposits.
• Generate daily, weekly, and monthly billing and collection reports.

3. Patient Record Maintenance

• Maintain and update patient records accurately in both physical and digital formats.
• Ensure confidentiality and compliance with data protection and medical record regulations.
• Coordinate with medical and nursing staff for timely record entry and updates.
• Archive old patient records systematically and maintain easy retrievability.

4. Administrative & Operational Support

• Assist in procurement and inventory management of administrative and medical supplies.
• Support HR and finance teams with documentation, attendance, and payroll inputs.
• Liaise with vendors, maintenance staff, and service providers as required.
• Ensure smooth coordination between departments for clinic operations.

5. Reporting & Compliance

• Prepare administrative and financial reports as required by management.
• Ensure compliance with clinic policies, healthcare standards, and statutory requirements.
• Support in audits (financial, operational, and medical records).

Qualifications & Requirements:

• Bachelor’s degree in Business Administration, Healthcare Management, or related field.
• Minimum 2–4 years of administrative experience (healthcare/clinic/hospital setting preferred).
• Proficiency in MS Office (Word, Excel, PowerPoint) and clinic management software (e.g., Practo etc.).
• Strong communication and interpersonal skills.
• Excellent organizational and multitasking abilities.
• Knowledge of billing, medical record management, and appointment scheduling best practices.

Key Competencies:

• Attention to detail and accuracy
• Customer service orientation
• Confidentiality and integrity
• Problem-solving skills
• Time management and teamwork

Job Type: Full-time

Pay: ₹20,000.00 - ₹28,000.00 per month

Work Location: In person