Accounts Payable Specialist Associate

Job Description

Want to be part of a UK hub, in a global business that is scaling rapidly, evolving fast and radically changing the decades old delivery universe? If so, read on, as we’re looking for a Accounts Payable Specialist Associate to join our Edinburgh (finance) office team! We’re leading the logistics revolution, powering deliveries across the UK for some of the nation’s biggest high-street and online brands. Our depots are the backbone of our operation, ensuring seamless logistics and top-notch service for our customers. Whether you’re handling parcels, coordinating routes, or managing depot operations, you will play a key role in maintaining our high standards and efficiency. As our network grows at lightning speed, so do the opportunities within it. This is your chance to be part of something big, where every day is fast-paced, impactful, and full of possibilities. About the role: Inpost/Menzies are looking for an Accounts Payable Specialist Associate to join our Edinburgh (finance) office team! As an Accounts Payable Specialist Associate in our PurchaseToPay team at InPost, you will use SAP and SAP Concur together with OCR and other AP automation. Role includes invoice processing to purchase orders, employee expenses, payment runs as well as financial month end tasks relating to Trade Creditors. Support monthly reconciliation of the purchasing balance sheet and Trade Creditors. (c£50M). You’ll collaborate seamlessly with internal teams, ensuring customer and supplier needs are not only met but exceeded. Your voice will matter in improving our finance processes and you will liaise with the accountants in our Financial Planning and Record to Record teams to resolve problems and to ensure invoices are paid on time. We are a high-volume business with huge UK growth ambitions. This role will suit if you want to come on that journey with us, gaining accounting and transactional experience on SAP, SAP Concur and AP automation products (e.g. OCR, Risk Management.) 📍 Location: Verdant, 2 Redheughs Rigg, South Gyle, Edinburgh, EH12 9DQ 📅 Shift Pattern: Monday - Friday (Flexitime) 🕒 Hours: 09.00am - 17.00pm (36.25hrs per week) 💰 Salary: DOE What You’ll Be Doing Processes Accurately process supplier invoices on a timely basis (SAP/invoice scanning) Process Invoices to Purchase Order Goods Receipts and resolve auto-matching queries. Process payment runs, raise and record manual payments. Month end analysis and reconciliation. Year end audit support for invoice and financial posting queries. Support monthly reconciliation of the purchasing balance sheet and Trade Creditors. (c£50M). Post month end journals relating to Expenses and correct any material goods receipt errors prior to month end close. A great opportunity to learn finance month end duties or build on your existing experience. As part of purchase ledger processing, manage Rates/Utilities/Direct debits. Travel & Expenses: Support corporate credit card administration (leavers, credit limit changes, new applications). Complete finance checking of selected Expense Claims Support user administration for Concur Travel & Expense. Provide user support and assistance for queries re Concur. Customer Supports both InPost Newstrade and wider InPost distribution operations – you will be in contact with people across our business. You will be in contact daily with our suppliers and buying departments, including our head office and branches contacts who raise/receipt/approve purchase orders. What We Need From You You will fit the bill if you have sound Accounts Payable experience or are a graduate/early in your career and eager to learn and apply skills in the workplace. You will be using SAP, SAP Concur and Excel daily and great if you can use other Office products like Word, PowerPoint too. We’re looking for a tech-savvy professional who can use Excel regularly for supplier summaries, KPIs and month end reporting (large files, pivot tables, formulas). Turn data in to insightful month end and KPI information. You may be working towards an accounting qualification or already have a sound knowledge of debit and credit postings that makes you comfortable understanding profit & loss and balance sheet impacts of financial postings. Bonus points if you're already familiar with Power BI, SAP, SAP Concur, Fiscal Technologies software or OCR invoice processing and Invoice-PO matching on other financial systems. We love to reward our people for the great work they do: 🪴 Build a secure future with a competitive Pension Scheme 🌟 Peace of mind with Life Insurance 🚴 Stay active with our Cycle2Work scheme 🤝 Get the support you need with our Employee Assistance Program The InPost Process We pride ourselves on our candidate experience. We want to make this as straightforward as possible, for you and for us! We will try our best to get back to you within a few days to let you know if we’d like to take you to the first stage. This normally involves a 20-30 minute chat with our Talent Team. If you are successful after this stage, there will generally be another two stages including a site visit. Throughout our process, you will get the opportunity to meet a cross-section of our friendly team members to get a sense of our culture, and a good understanding of the role, team and business. Your talent partner will guide you through each stage. At InPost, we love uniqueness. Our strength is our people. We strive to create an open, equal, inclusive environment in which everyone has the opportunity to flourish and be themselves. Show more Show less