Academic Operations Head-NGO Sector

Job Description: Manager – Academic Operations

Location: Regional Office (Gujarat)
Reporting to: Regional Head
Team Structure:

• Direct Reports: Assistant Manager – Preschool Academics, Assistant Manager – Preschool Operations
• Indirect Reports: Officers, Senior Officers

Role Overview

The Manager – Academic Operations is responsible for planning, monitoring, and implementing the preschool program across multiple centers. The role focuses on ensuring academic and operational excellence, maintaining compliance with organizational policies, and nurturing high-quality early learning environments.

Key ResponsibilitiesA. Visioning and Planning

• Embed the organization’s mission, vision, and values across teams.
• Foster a culture of respect, collaboration, and care.
• Promote the organization’s educational philosophy and strengthen its reputation in early childhood education.

B. Academics

• Design, review, and implement the Early Childhood curriculum (Toddler to HKG).
• Plan and evaluate co-curricular programs and new initiatives.
• Develop assessment tools and evaluate center and student performance.
• Support inclusive education in collaboration with special educators.
• Maintain academic documentation and SOPs.

C. Guidance and Monitoring

• Conduct regular center visits to provide academic and operational guidance.
• Mentor headteachers, teachers, and local committees to ensure consistent quality across centers.

D. Staffing & Professional Development

• Plan and deliver training programs for teaching and administrative staff.
• Identify performance gaps and training needs.
• Support recruitment, onboarding, and capacity-building initiatives.

E. Communication & Outreach

• Oversee marketing, PR, and social media engagement for preschool programs.
• Ensure smooth communication between field teams and management.
• Address stakeholder queries and ensure timely reporting.

F. Administration

• Supervise administrative processes, events, and external visits.
• Ensure compliance with organizational policies and government norms.
• Maintain safety, hygiene, and infrastructure standards across centers.

G. Finance & Resource Management

• Collaborate on budgeting, planning, and financial tracking.
• Monitor fund utilization and maintain financial documentation.

H. Networking & Liaison

• Build partnerships with NGOs, educational bodies, and government departments.
• Execute outreach and advocacy programs related to early childhood development.

I. Reporting & Documentation

• Submit periodic reports, feasibility studies, and analytical reviews.
• Monitor project outcomes and maintain transparency in data reporting.

J. Safety & Infrastructure

• Assess infrastructure needs and ensure compliance with safety norms.
• Coordinate with facility teams for maintenance and upgrades.
• Implement safeguarding and child protection policies.

K. Stakeholder Engagement

• Strengthen parent and community participation through meetings, events, and awareness programs.
• Support local committees in governance and engagement activities.

Qualifications & Skills

• Bachelor’s/Master’s degree in Human Development, Early Childhood Education, Child Development, or related field.
• Strong understanding of early childhood pedagogy and curriculum.
• Proven leadership, communication, and team management skills.
• Knowledge of government policies and compliance standards.
• Excellent organizational, analytical, and problem-solving abilities.
• Proficiency in monitoring, reporting, and data-driven decision-making.
• Experience in grant writing and resource mobilization is an advantage.

Experience

• 10–12 years of experience in education management, including:
• 2–3 years of classroom teaching experience
• 3+ years in educational program management
• 5+ years in leadership or project management roles in education or NGO sectors

Job Type: Permanent

Pay: ₹90,000.00 - ₹110,010.39 per month

Benefits:

• Commuter assistance

Work Location: In person