1. Export Documentation Executive, 2. Export Sales Executive, 3. Paddy Procurement & Stock Executive, 4. Dispatch & Logistics Executive

Company Overview:

integrated rice milling and processing facility

1. Job Title – Export Documentation Executive

Department:

Location:

Reporting To:

Employment Type:

·       Assist in preparation and verification of export documents such as:

o  Commercial Invoice

o  Packing List

o  Certificate of Origin

o  Shipping Bill

·       Coordinate with freight forwarders, CHA, transporters, and shipping lines.

·       Maintain export files and records as per company and statutory requirements.

·       Track shipment status and update internal teams.

·       Support compliance with export regulations, DGFT, and customs procedures.

·       Assist in bank documentation for LC / advance payments / export realization.

·       Respond to internal queries related to export shipments.

·       Basic knowledge of export documentation and Incoterms (training will be provided).

·       Good written and verbal communication in English.

·       Basic computer skills (MS Excel, Word, email).

·       Attention to detail and accuracy.

·       Willingness to learn export laws and procedures.

·       Graduate in Commerce / Management / International Business (preferred).

·       Freshers or candidates with 0–1 year experience can apply.

Department:

Location:

Reporting To:

Employment Type:

·       Assist in handling export sales inquiries from international customers.

·       Support preparation of quotations, proforma invoices, and sales offers.

·       Coordinate with internal departments (production, logistics, documentation).

·       Maintain customer data, pricing records, and follow-up status.

·       Communicate with overseas clients via email and phone under supervision.

·       Track orders from confirmation to dispatch.

·       Assist in market research and identifying potential export markets.

·       Support participation in trade fairs, exhibitions, and online B2B platforms.

·       Good communication and drafting skills in English.

·       Basic understanding of export sales process (training will be provided).

·       Strong interpersonal and coordination skills.

·       MS Office knowledge (Excel, PowerPoint).

·       Customer-focused and proactive attitude.

·       Graduate in Commerce / Business / International Trade / Marketing.

·       Freshers or up to 1 year of experience.

3. Job Title: Paddy Procurement & Stock Executive

Department:

Location:

Reporting To:

Employment Type:

Key Responsibilities:

• Handle and monitor all incoming paddy purchase deals

• Coordinate and track deals with brokers on a daily basis

• Ensure timely arrival of trucks as per finalized deals

• Physically verify paddy quality and quantity upon truck arrival

• Check and calculate deductions (moisture, quality, weight, etc.)

• Take approval from management for deductions and final acceptance

• Update unloading details accurately for payment processing

• Maintain daily stock records (received, unloaded, balance)

• Coordinate with accounts team for timely payment updates

• Maintain proper documentation for all inward transactions

Skills Required:

• Experience in paddy procurement / rice mill / agri-commodity operations

• Good coordination and follow-up skills

• Knowledge of paddy quality parameters and deductions

• Must be proficient in MS Excel (daily reports, stock tracking)

• Basic computer and record-keeping skills

• Honest, detail-oriented, and able to work independently

4. Job Title: Dispatch & Logistics Executive (Rice / By Products)

Department:

Location:

Reporting To:

Employment Type:

Key Responsibilities:

• Handle and monitor all outgoing dispatches of rice/paddy.

• Coordinate with transporters, brokers, and buyers for dispatch schedules.

• Verify truck details before loading (vehicle number, driver details, documents).

• Ensure correct loading quantity and quality as per approved order.

• Prepare loading and dispatch details and get management approval.

• Update dispatch and loading details for invoicing and payment follow-up.

• Track truck movement until safe delivery confirmation.

• Report any shortage, delay, or damage immediately.

Reporting & Documentation:

• Update daily dispatch status in Excel (order-wise, party-wise, truck-wise).

• Maintain delivery challans, weighbridge slips, LR copies, and related documents.

• Coordinate with accounts for invoice generation and transporter payments.

Skill Required:

• Knowledge of dispatch procedures, loading operations, and logistics.

• Ability to coordinate with transporters, drivers, brokers, and internal teams.

• Good working knowledge of MS Excel (dispatch register, tracking sheets).

• Attention to accuracy in quantity, documentation, and timelines.

• Problem-solving skills for dispatch-related issues.

Interested candidate