Tender Executive

Job Summary:

Tender Executive

The Tender Executive will play a key role in ensuring timely participation in tenders, accurate documentation, and coordination with multiple departments to deliver competitive and compliant proposals.

Roles and Responsibilities:

1. Tender Identification and Tracking:

• Regularly monitor government tender portals (GeM, CPPP, eProcurement, etc.) and private tender websites for relevant opportunities.
  

• Maintain an updated tender tracker to record upcoming, ongoing, and submitted tenders.
  

• Evaluate tenders based on eligibility criteria, scope of work, and profitability.
  

2. Tender Analysis and Documentation:

• Read and analyze tender documents to understand client requirements, technical specifications, and submission instructions.
  

• Coordinate with technical, sales, finance, and legal teams to collect required documents and data.
  

• Prepare pre-qualification documents, technical proposals, and financial bids as per tender requirements.
  

• Ensure all submissions comply with terms, conditions, and deadlines.
  

3. Proposal Preparation and Submission:

• Draft and compile complete tender documentation, including cover letters, forms, certifications, and annexures.
  

• Upload or submit tenders on government or private portals within specified timelines.
  

• Conduct internal reviews before submission to ensure accuracy and completeness.
  

• Manage revisions, addendums, or corrigenda issued by tendering authorities.
  

4. Coordination and Communication:

• Communicate with clients, consultants, and government departments for any clarifications or meetings related to tenders.
  

• Attend pre-bid meetings and support senior management with presentation materials when required.
  

• Follow up on submitted tenders and maintain regular communication with stakeholders for status updates.
  

5. Record Management and Reporting:

• Maintain proper documentation of all tenders, including submitted proposals, correspondences, and results.
  

• Prepare regular reports on tender participation, outcomes, and win/loss analysis.
  

• Suggest improvements in bidding strategies based on past performance and competitor analysis.
  

Skills and Competencies:

• In-depth understanding of government e-procurement systems and online tender portals.
  

• Excellent knowledge of tendering process, bid documentation, and compliance requirements.
  

• Strong communication, coordination, and interpersonal skills.
  

• Good analytical and problem-solving abilities.
  

• Proficiency in MS Office (Word, Excel, PowerPoint) and PDF editing tools.
  

• Attention to detail, accuracy, and time management.
  

• Knowledge of solar energy sector, EPC tenders, or electrical industry will be an added advantage.
  

Educational Qualification:

• Bachelor’s degree in Business Administration, Commerce, Engineering, or equivalent.
  

• MBA or Diploma in Business / Project / Supply Chain Management preferred.
  

Experience Required:

• 2 to 4 years of experience

• solar, renewable energy, EPC, or electrical company

Employment Type:

Full-Time | On-site (Faridabad, Haryana)