Job
Description
Walk-in Drive : 13th June 2025. About the Company : Sodexo is committed to providing a seamless hiring process and ensuring a positive candidate experience. Our mission is to create a supportive and efficient environment for our employees and clients. About the Role : The role involves coordinating, booking, and processing pre-mobilization requirements for candidates moving through the Sodexo hiring process, ensuring accuracy and data integrity throughout the onboarding process. Responsibilities : Responsible for undertaking administration related to candidate onboarding post successful interview to pre contract issuance. Ensuring the candidate onboarding experience is seamless and efficient understanding role and specific site requirements differ. Guide, explain and support candidates on requirements and expectations ensuring a smooth employee onboarding experience and swift time to hire. Collaborate nationally (as instructed) with talent administration counterparts to ensure synergy and alignment. Ensuring alignment to business process, work instructions, Sodexo and Client site access requirements and adapting to changes in legislation/ requirements as communicated. Utilisation of external platforms/ supplier portals for booking / requesting/ following up on – National Police Clearance, Medicals, Reference Checks etc. Updating and tracking progress utilizing tracking tools as defined for the role. Ie. Excel Spreadsheets, Power BI dashboards etc. Coordination with internal Sodexo functions to ensure candidate compliance before handover – ie. Licensing Team, HR Services, Learning & Development, Migration etc. Compliance with ATS system work instructions when interfacing with the nominated system. Answering and attending to candidate questions related to their onboarding, requirements, questions and directing these to the relevant points of contact/ escalating as required. Customer Service is a key focus. Ability to utilize various methods of communication – phone, email, text/ SMS, ATS communication functionality etc. Confidential management of candidate documentation and ensuring compliance to business data privacy obligations. Assist with other HR/ Talent/ Workforce Planning Administration tasks as instructed. Provide recurring and adhoc reporting as required. Ability to build internal stakeholder relationships that are trusting, proactive, and focused on solutions. An understanding of the commercial impacts of the function and operating within the parameters of the role. A focus on ensuring a cost-effective solution and that any opportunities for efficiency are identified and communicated to leaders. Qualifications : Business Administration (desirable) HR Certification (desirable) Required Skills : Technologically Savvy – ATS, Power BI, Bespoke Client Induction Systems, Service Provider Portals etc. Microsoft Office Suite (intermediate). Demonstrated experience working in a changing/ evolving environment which requires flexibility to adapt. Ability to review analytical data to inform progress, next steps. Working within KPI/ SLA framework. Preferred Skills : Thorough understanding of recruitment principles. Patience in dealings/ undertaking activities due to various interfaces. Ability to provide a high level of Customer Service. Ability to work in a methodical manner ensuring compliance to all elements. Ability to build relationships and collaborate – team player. Excellent English communication skills (reading, writing, and speaking). High attention to detail, ability to keep accurate records and excellent organizational, time management and administration skills. Demonstrated ability to work under pressure to meet critical deadlines and manage multiple tasks and work deadlines. Equal Opportunity Statement : Sodexo is committed to diversity and inclusivity in the workplace, ensuring equal opportunities for all candidates. Venue Details : IT4 Building, NESCO Center, 11th Floor, North Wing, Goregaon East, Mumbai, Maharashtra 400063. Time : 11am to 2pm IST. Contact Person : Kavita Bhatia. Show more Show less
