Senior Accounts Executive

Job Title: Sr. Accounts Executive

Location:

Employment Type:

Job Summary:

Sr. Accounts Executive

1. Invoice Management & Reconciliation

• Process and verify invoices across multiple platforms.
• Identify and resolve discrepancies related to billing, place of supply, and taxation.
• Match payments received with open invoices and address any unmatched items promptly.

2. Credit Note Processing & Compliance

• Generate and reconcile credit notes, especially for high-value transactions.
• Validate credit note accuracy, including branch, tax codes, and reason codes.
• Ensure compliance with internal policies and applicable GST regulations.

3. Accounts Receivable Follow-Up

• Monitor AR aging reports and conduct follow-ups with customers and internal teams.
• Collaborate with sales and operations to resolve billing disputes or payment holds.
• Maintain accurate and up-to-date customer ledgers.

4. Payment Reconciliation

• Reconcile payments received via multiple channels such as Razorpay, COD, and bank transfers.
• Allocate payments in ledgers and track advances, partial settlements, and credits.

5. Stakeholder Coordination

• Liaise with sales teams to obtain payment updates, approvals, and resolve AR-related issues.
• Conduct regular AR review meetings with internal stakeholders.
• Provide training and system access (Zoho) to sales teams and clients as required.

6. Reporting & Analysis

• Prepare and distribute weekly/monthly AR aging reports for management.
• Track and analyze key metrics such as DSO, collection efficiency, and overdue balances.
• Support financial closing processes with accurate and timely reporting.

7. System & Documentation Management

• Maintain accurate records of AR transactions in accounting systems.
• Support audit requirements by providing necessary documentation and reconciliations.
• Manage user access and roles in Zoho for transparency and system integrity.

Qualifications:

• Bachelor's degree in Accounting, Finance, or Commerce.
• 2–4 years of experience in accounts receivable or general accounting.
• Proficient in accounting software Zoho Books, or other ERP platforms.
• Strong understanding of GST compliance, invoice lifecycle, and credit/debit note processing.
• Proficient in Microsoft Excel (including VLOOKUP, Pivot Tables, and data analysis).