School Coordinator

About Vivitsa World School

Courage, Honesty, Self-Worth, and Growth

In our first year of operations, Vivitsa has laid strong foundations for experiential and inquiry-based learning across Grades 1–5. As we expand to Grade 8 in the coming session, we are committed to building a community where students and teachers alike embody our values through fearless education, creative exploration, and meaningful connections.

Position Overview

The Strategy and Implementation Lead will serve as a thought partner to the Chairperson and act as a cross-functional execution lead across the school’s operational, academic, and cultural pillars. This role is ideal for someone who is proactive, solution-oriented, and passionate about holistic education. You will work across departments, bringing cohesion, accountability, and innovation as the school continues to grow.

Key Responsibilities

1. Strategic Operations & Leadership Coordination

• ● Act as the liaison between the Chairperson, Principal, staff, and select external stakeholders.
• ● Facilitate weekly leadership meetings and ensure timely closure of action items.
• ● Track high-priority school initiatives and monitor progress toward annual goals.
• ● Ensure alignment and smooth communication across academics, operations, marketing,
• and admissions.

• 2. Academic Oversight & Teacher Support

• ● Conduct regular classroom observations and provide constructive feedback to improve teaching quality.
• ● Collaborate with the Principal to design teacher development initiatives, workshops, and peer-learning structures.
• ● Monitor XSEED curriculum implementation, pacing, learning outcomes, and academic policy adherence.
• ● Support teachers with academic planning, assessment coordination, and classroom management concerns.

• 3. Communication, Marketing & Branding

• ● Work with the marketing team to conceptualise campaigns reflecting the school’s vision and milestones.
• ● Oversee content strategy for Vivitsa’s social media and digital presence.
• ● Provide creative and strategic direction during marketing discussions to enhance
• outreach and engagement.
• ● Coordinate school-wide communication protocols and ensure brand consistency across
• platforms.

• 4. Parent Engagement & Community Feedback

• ● Co-create an annual parent engagement calendar aligned with experiential learning values.
• ● Design and manage feedback tools such as surveys and review forms.
• ● Coordinate with teachers and class representatives to streamline communication with
• families.
• ● Address escalations and ensure timely, transparent communication on academic or
• behavioural matters.

• 5. Event Planning & Execution

• ● Provide strategic oversight for major school events including Annual Day, Sports Day, exhibitions, and celebrations.
• ● Collaborate with event coordinators to ensure events reflect the school’s ethos and offer meaningful student experiences.
• ● Support logistics, practices, and vendor coordination as needed.

• 6. Classroom, Student & School Operations Support

• ● Oversee attendance tracking, behavioural interventions, and student progress documentation.
• ● Support teachers with extra class scheduling, parent communication, and academic interventions.
• ● Ensure classroom organisation, resource readiness, and adherence to school routines.
• ● Monitor procurement, vendor coordination, and operational requirements in collaboration
• with the admin team.

• 7. Technology & Data Management

• ● Manage student data systems, ERP updates, and digital documentation.
• ● Oversee parent communication via email, WhatsApp, ERP, and circulars.
• ● Coordinate printing, IT support needs, and digital communication guidelines.

• 8. Culture Building & Staff Morale

• ● Build initiatives to strengthen staff motivation, recognition, and collaboration.
• ● Ensure transparent internal communication through newsletters, meeting recaps, and
• regular updates.
• ● Mediate staff concerns and promote a positive, professional working environment.

• 9. Partnerships & Professional Development

• ● Identify opportunities for collaboration with like-minded schools, educators, and organisations.
• ● Recommend relevant workshops, conferences, and courses for institutional and staff development.
• ● Coordinate teacher observations, mid-year reviews, and the yearly professional development calendar.