Recruiting Coordinator

Candidate Coordination

• Schedule and coordinate all logistics of an onsite, phone, and virtual interview across multiple time zones and locations including complex scheduling and meeting room booking.
• Develop strong partnerships with Ares’ recruiting and hiring teams, candidates and third-party vendors while maintaining clear and timely communication.
• Coordinate candidate travel and manage the candidate expense reimbursement process.
• Meet, greet and guide candidates during onsite interviews, ensuring a positive candidate experience.
• Collect feedback from interviewers and consolidate it for evaluation and decision making.
• Proactively identify opportunities to enhance our candidate experience and scheduling efficiency.
• Identify and implement improvements to the Coordination process, focusing on efficiency, candidate experience and compliance.
• Assist with the onboarding process of new team members. Provide guidance and support to, including but not limited to process and system overview, review of team material and guides.
  

Onboarding

• Draft employment agreements and submit them to the legal team for review.
• Conduct background checks for new hires via Workday and oversee their progress.
• Collaborate with IT and Corporate Services to keep them updated on new hires.
  

Recruitment Reporting

• Daily tracking, monitoring and upkeep of candidate progress through the interview stage via Workday and excel based reporting.
• Prepare functional reports for Hiring Manager calls.
• Generation of weekly, monthly, quarterly, and ad-hoc reports as required; assistance with analyzing such reports for trends/insights.
  

Qualifications

• Bachelor’s Degree required (Any specialization)
  

Experience Required

• Minimum 2 years of work experience as an administrator or coordinator, preferably within Recruitment
• Prior experience with Workday preferred
  

General Requirements

• Strong attention to detail, highly organized and process-driven
• Excellent client service orientation/stakeholder management
• Demonstrated ability to be flexible and assist with whatever is needed
• Ability to maintain confidential information in compliance with HR & Firm policies
• Excellent communication skills and a strong team orientation
• A demonstrated ability to research and leverage available resources to accomplish the task at hand
• A self-starter with excellent multi-tasking capabilities
  

Reporting Relationships