309 Records Management Jobs - Page 6

• Oversee daily library operations • Monitor the relevance and condition of existing collections • Develop and manage the library budget • Maintain library records • Secure grants or funding for library • Stay updated with technological advancements Required Candidate profile • Strong knowledge of library systems, cataloging standards, and digital tools • Experience in library management • Familiarity with Integrated Library Systems and digital library platforms

Role: Document Controller Executive Exp 4-8 Yrs Location- Gurugram / Manesar Industry: Real Estate Development / Construction Role Objective: Handling Electronic/Physical Data, Files, Records, Documentation, Document Control & Project Coordination for construction activities. Key Responsibilities Maintain all logs for transmittal, RFI, MAS, Method Statement, Site Instructions, Permit, Incoming & outgoing letters/ correspondences. Handling & maintaining the records of revision of technical VFC drawings i.e. architectural, structural, MEP, shop drawing, sketches, etc. for the inward / outward & distribution to respective in-charge as well as set-up of drawing hanger copies. Link documents to respective folders after scanning the documents. Receive submittals /shop drawings from vendors and check submittals/shop drawing numbering as per Nomenclature of project Document Numbering and update log sheet of submittals. Coordination with project design team and collect the design drawings and issue to vendors and project team and co-ordinate with consultant and vendors related to project documents work . Track all the logs and update them on daily basis and mail them weekly to respective departments. Maintaining all soft copies in more specified way on DMS for easy accessible & retrieval Keep latest revision of hard copies and superseded version offiles. Maintaining logs of all the documents with status open & closed Weekly Summary Report on documentation for status open & closed. Indent versions as per need and maintain version register. Uploading documents in Project Wise/. Liaison with Lead region s Project Lead / Project Manager for document related matters. Coordinate for Document Room maintenance and upkeep. Maintain project s minutes of meetings, RFIs and TQs, including RFI and TQ registers. Skills, Knowledge and Abilities: Communication, Organization and interpersonal skills Sound knowledge of MS Office-Word, Excel, PowerPoint, AutoCAD Experience in Electronic Document Management of projects of similar nature. Experience in compiling and managing document repository and auditing. Familiar with the methodology and procedures of document management Qualification & Work Experience : Any graduate with 4+ years of experience with Real Estate/Construction industry.

Candidate is responsible for organizing, maintaining, securing all records & documents both physical and digital. It ensures that records are accurate, up-to-date, accessible when needed with efficiency, effective information management with security

Role & responsibilities Coordinate with Partner Institution / Organizations for documentation, service agreements, and payment processing. Maintain and manage key institutional documents, records, and compliance files. Handle procurement of products and services including quotations, purchase orders, and vendor selection. Manage all vendor payments (both online and offline) and ensure timely processing. Track inventory and consumption of office supplies, stationery, and housekeeping materials. Share records with the finance team for accurate provisioning. Coordinate and process COIs payments related to referrals. Ensure compliance with internal policies for approvals and documentation. Oversee facility maintenance and repair coordination. Provide administrative assistance to academic and operations teams as needed. Manage general support functions to ensure effective daily operations. Key Skills : Administrative coordination and vendor management Procurement and inventory control Payment processing and finance coordination Document and compliance management Facility and maintenance oversight Proficiency in MS Office and basic financial tools Strong communication and interpersonal skills Policy compliance and process adherence Multitasking and problem-solving abilities Job requirements: Minimum Qualification - Any Graduate Experience - Minimum 04 years of relevant experience preferably from Education Industry Immediate joiners will be preferred. Interested candidates can directly share their CV to heera.rawat@maxhealthcare.com. Regards Heera Rawat Human Resources

Key Job Responsibilities: The scope of responsibilities include the following: Ensuring proper upkeep and maintenance of Office, handling Administrative work such as Daily Attendance, Access Punch Miss Reports, Weekly Break Reports, Inventory Management, Demand Receipt of Consumables, Housekeeping & Vendor management, Records Management, Vendor Coordination for timely completion of requirements floated, Liaison with Building Management, Travel Bookings pertaining to Management Team, Vertical Heads etc.,

Manage day-to-day office and operational activities Coordinate with teams for smooth execution of tasks and timelines Supervise documentation, follow-ups Ensure internal processes run efficiently and goals are met Maintain records, reports.

LIBRARIAN ROLE , MANAGING ORGINIZING AND PROVIDING INFO

Skill required: Risk & Compliance - Operational Audit & Compliance Designation: Risk and Compliance Specialist Qualifications: BCom/Master of Business Administration/CA Inter Years of Experience: 7 to 11 years About Accenture Combining unmatched experience and specialized skills across more than 40 industries, we offer Strategy and Consulting, Technology and Operations services, and Accenture Song all powered by the worlds largest network of Advanced Technology and Intelligent Operations centers. Our 699,000 people deliver on the promise of technology and human ingenuity every day, serving clients in more than 120 countries. Visit us at www.accenture.com What would you do You will be aligned with our Risk and Compliance vertical and help us perform compliance reviews, publish reports with actions and provide closure guidance as needed. We design & recommend effective controls to mitigate risks and help service delivery team prepare for upcoming client / external audits.You will be working as a part of the Risk & compliance team which is responsible for helping clients and organizations identify risks and create mitigation plans.Audit and manage effective implementation and delivery of functional processes within operations to mitigate risk. e.g. Policies; Anticorruption, BCM, InfoSec, P104, Records Management and Contractor controls. Establish processes to audit/validate current control effectiveness and drive improvements wherever required. What are we looking for Risk and Compliance/ Internal audit supervisory experience. Roles and Responsibilities: In this role you are required to do analysis and solving of moderately complex problems May create new solutions, leveraging and, where needed, adapting existing methods and procedures The person would require understanding of the strategic direction set by senior management as it relates to team goals Primary upward interaction is with direct supervisor May interact with peers and/or management levels at a client and/or within Accenture Guidance would be provided when determining methods and procedures on new assignments Decisions made by you will often impact the team in which they reside Individual would manage small teams and/or work efforts (if in an individual contributor role) at a client or within Accenture Please note that this role may require you to work in rotational shifts Qualification BCom,Master of Business Administration,CA Inter

Skill required: Risk & Compliance - Operational Audit & Compliance Designation: Risk and Compliance Specialist Qualifications: BCom/Master of Business Administration/CA Inter Years of Experience: 7 to 11 years About Accenture Combining unmatched experience and specialized skills across more than 40 industries, we offer Strategy and Consulting, Technology and Operations services, and Accenture Song all powered by the worlds largest network of Advanced Technology and Intelligent Operations centers. Our 699,000 people deliver on the promise of technology and human ingenuity every day, serving clients in more than 120 countries. Visit us at www.accenture.com What would you do You will be aligned with our Risk and Compliance vertical and help us perform compliance reviews, publish reports with actions and provide closure guidance as needed. We design & recommend effective controls to mitigate risks and help service delivery team prepare for upcoming client / external audits.You will be working as a part of the Risk & compliance team which is responsible for helping clients and organizations identify risks and create mitigation plans.Audit and manage effective implementation and delivery of functional processes within operations to mitigate risk. e.g. Policies; Anticorruption, BCM, InfoSec, P104, Records Management and Contractor controls. Establish processes to audit/validate current control effectiveness and drive improvements wherever required. What are we looking for Risk and COmpliance/Internal audit managerial experience Roles and Responsibilities: In this role you are required to do analysis and solving of moderately complex problems May create new solutions, leveraging and, where needed, adapting existing methods and procedures The person would require understanding of the strategic direction set by senior management as it relates to team goals Primary upward interaction is with direct supervisor May interact with peers and/or management levels at a client and/or within Accenture Guidance would be provided when determining methods and procedures on new assignments Decisions made by you will often impact the team in which they reside Individual would manage small teams and/or work efforts (if in an individual contributor role) at a client or within Accenture Please note that this role may require you to work in rotational shifts Qualification BCom,Master of Business Administration,CA Inter

Skill required: Risk & Compliance - Operational Audit & Compliance Designation: Risk and Compliance Specialist Qualifications: Chartered Accountant/Master of Business Administration/CA Inter Years of Experience: 7 to 11 years Language - Ability: English(International) - Proficient About Accenture Combining unmatched experience and specialized skills across more than 40 industries, we offer Strategy and Consulting, Technology and Operations services, and Accenture Song all powered by the worlds largest network of Advanced Technology and Intelligent Operations centers. Our 699,000 people deliver on the promise of technology and human ingenuity every day, serving clients in more than 120 countries. Visit us at www.accenture.com What would you do You will be aligned with our Risk and Compliance vertical and help us perform compliance reviews, publish reports with actions and provide closure guidance as needed. We design & recommend effective controls to mitigate risks and help service delivery team prepare for upcoming client / external audits.You will be working as a part of the Risk & compliance team which is responsible for helping clients and organizations identify risks and create mitigation plans.Audit and manage effective implementation and delivery of functional processes within operations to mitigate risk. e.g. Policies; Anticorruption, BCM, InfoSec, P104, Records Management and Contractor controls. Establish processes to audit/validate current control effectiveness and drive improvements wherever required. What are we looking for Risk ManagementInternal Audit Quality AssuranceAbility to meet deadlines Roles and Responsibilities: In this role you are required to do analysis and solving of moderately complex problems May create new solutions, leveraging and, where needed, adapting existing methods and procedures The person would require understanding of the strategic direction set by senior management as it relates to team goals Primary upward interaction is with direct supervisor May interact with peers and/or management levels at a client and/or within Accenture Guidance would be provided when determining methods and procedures on new assignments Decisions made by you will often impact the team in which they reside Individual would manage small teams and/or work efforts (if in an individual contributor role) at a client or within Accenture Please note that this role may require you to work in rotational shifts Qualification Chartered Accountant,Master of Business Administration,CA Inter

Skill required: Risk & Compliance - Operational Audit & Compliance Designation: Risk and Compliance Specialist Qualifications: Chartered Accountant/Master of Business Administration/CA Inter Years of Experience: 7 to 11 years Language - Ability: English(Domestic) - Proficient About Accenture Combining unmatched experience and specialized skills across more than 40 industries, we offer Strategy and Consulting, Technology and Operations services, and Accenture Song all powered by the worlds largest network of Advanced Technology and Intelligent Operations centers. Our 699,000 people deliver on the promise of technology and human ingenuity every day, serving clients in more than 120 countries. Visit us at www.accenture.com What would you do You will be aligned with our Risk and Compliance vertical and help us perform compliance reviews, publish reports with actions and provide closure guidance as needed. We design & recommend effective controls to mitigate risks and help service delivery team prepare for upcoming client / external audits.You will be working as a part of the Risk & compliance team which is responsible for helping clients and organizations identify risks and create mitigation plans.Audit and manage effective implementation and delivery of functional processes within operations to mitigate risk. e.g. Policies; Anticorruption, BCM, InfoSec, P104, Records Management and Contractor controls. Establish processes to audit/validate current control effectiveness and drive improvements wherever required. What are we looking for Ability to meet deadlinesAbility to perform under pressureDetail orientationRisk managementAbility to manage multiple stakeholders Roles and Responsibilities: In this role you are required to do analysis and solving of moderately complex problems May create new solutions, leveraging and, where needed, adapting existing methods and procedures The person would require understanding of the strategic direction set by senior management as it relates to team goals Primary upward interaction is with direct supervisor May interact with peers and/or management levels at a client and/or within Accenture Guidance would be provided when determining methods and procedures on new assignments Decisions made by you will often impact the team in which they reside Individual would manage small teams and/or work efforts (if in an individual contributor role) at a client or within Accenture Please note that this role may require you to work in rotational shifts Qualification Chartered Accountant,Master of Business Administration,CA Inter

Role & responsibilities We are looking for a detail-oriented and responsible MIS Executive to manage project data, reporting, and portal-related work for our ongoing Solar Water Pump & solar plant Projects under government schemes . The ideal candidate will ensure accurate data management, proper documentation, and timely reporting to support project execution and compliance requirements. Preferred candidate profile Maintain updated records of farmers, site surveys, borewell details, and project documentation Work on SCADA portal for lot creation, asset mapping, and uploading of reports & photographs Manage insurance data, coordinate with the insurance team for records and documentation Maintain invoice records, payment tracking sheets, and ensure all data is organized and easily retrievable Generate regular reports for project management on progress, pending tasks, and compliance status Assist the technical team with data for RMS integration and troubleshooting Ensure proper digital folder structure is maintained for all project-related documents Coordinate with the Project Coordinator, back-office team, and field teams for smooth data flow

Skill required: Customer Relationship Management (CRM) - Business Insights Designation: Customer Service Associate Qualifications: Any Graduation Years of Experience: 1 to 3 years About Accenture Combining unmatched experience and specialized skills across more than 40 industries, we offer Strategy and Consulting, Technology and Operations services, and Accenture Song all powered by the worlds largest network of Advanced Technology and Intelligent Operations centers. Our 699,000 people deliver on the promise of technology and human ingenuity every day, serving clients in more than 120 countries. Visit us at www.accenture.com What would you do 1. Customer service associate should respond to employee queries related to Time and Expenses and also connecting employees as required2. Good in communication (both oral and written) and basic understanding of the accounting What are we looking for MyTE systems experience desired (not mandatory)Microsoft Office skills essential, especially Excel Excellent interpersonal and time management skills and ability to work autonomously and as part of a teamStrong communication skills, both written and verbalAbility to prioritize work, providing accurate high-quality work under tight and often pressured deadlinesMeticulous attention to detailBuild and maintain strong professional relationships within the businessProactive and flexible attitudeStakeholder ManagementCustomer Relationship ManagementEffective Written and Verbal CommunicationFlexibilityIssue ManagementMicrosoft Office Roles and Responsibilities: 1. Customer service associate should respond to employee queries related to Time and Expenses and also connecting employees as required2. Good in communication (both oral and written) and basic understanding of the accounting Qualification Any Graduation

Skill required: Risk & Compliance - Operational Audit & Compliance Designation: Risk and Compliance Associate Manager Qualifications: Any Graduation Years of Experience: 10 to 14 years What would you do You will be aligned with our Risk and Compliance vertical and help us perform compliance reviews, publish reports with actions and provide closure guidance as needed. We design & recommend effective controls to mitigate risks and help service delivery team prepare for upcoming client / external audits.You will be working as a part of the Risk & compliance team which is responsible for helping clients and organizations identify risks and create mitigation plans.Audit and manage effective implementation and delivery of functional processes within operations to mitigate risk. e.g. Policies; Anticorruption, BCM, InfoSec, P104, Records Management and Contractor controls. Establish processes to audit/validate current control effectiveness and drive improvements wherever required. What are we looking for Audit and manage effective implementation and delivery of functional processes within operations to mitigate risk. e.g. Policies; Anticorruption, BCM, InfoSec, P104, Records Management and Contractor controls. Establish processes to audit/validate current control effectiveness and drive improvements wherever required. Audit and manage effective implementation and delivery of functional processes within operations to mitigate risk. e.g. Policies; Anticorruption, BCM, InfoSec, P104, Records Management and Contractor controls. Establish processes to audit/validate current control effectiveness and drive improvements wherever required. Roles and Responsibilities: In this role you are required to do analysis and solving of moderately complex problems Typically creates new solutions, leveraging and, where needed, adapting existing methods and procedures The person requires understanding of the strategic direction set by senior management as it relates to team goals Primary upward interaction is with direct supervisor or team leads Generally interacts with peers and/or management levels at a client and/or within Accenture The person should require minimal guidance when determining methods and procedures on new assignments Decisions often impact the team in which they reside and occasionally impact other teams Individual would manage medium-small sized teams and/or work efforts (if in an individual contributor role) at a client or within Accenture Please note that this role may require you to work in rotational shifts Qualification Any Graduation

MSCI Services is looking for a Private Asset Data Research Specialist to join our Private Capital Solutions team. This team is responsible for sourcing, validating, and maintaining data on underlying investments in private capital partnerships. The role involves analyzing fund manager reports, conducting web-based research, and applying industry standards like GICS for accurate classification. Key responsibilities also include resolving data issues, maintaining entity linkages, and ensuring high-quality, client-ready outputs. Responsibilities: Conduct detailed reviews and analysis of private capital partnership financial statements to accurately capture underlying investments. Perform in-depth online research to gather investment information. Apply GICS methodology to classify various investment types (e.g., companies, real assets). Enter and validate data in line with accuracy and productivity standards . Resolve issues related to incorrect entity linkage . Handle advanced profiling tasks, including duplicate detection, name changes, stock updates, and GUID modifications . Address and resolve DSQ (data service quality) issues . Mentor junior researchers through one-on-one guidance. Perform data verification and quality checks. Qualifications: MBA and a CFA or FRM certification is a plus. Experience with databases, records management, or business-related data entry involving strict accuracy and deadlines. Strong English communication skills , both written and verbal. High attention to detail with a research-driven approach. Proficiency in sourcing and verifying company information from credible and reliable sources.

Chieron Active Ingredients Pvt. Ltd. seeks a Recruitment Head to lead talent acquisition in our pharmaceutical setting. You'll drive recruitment strategy, manage the full lifecycle (sourcing to onboarding), and ensure compliance. Responsibilities include collaborating with teams, leveraging HR technologies (SuccessFactors, ATS), and developing HR policies. Requires strategic thinking, a hands-on approach, and travel between SPR Nellore District and Hyderabad every week. Bus services from Nellore to the plant are provided. The applicant will need to travel regularly between Nellore and Hyderabad. Responsibilities: Drive pharma recruitment strategies for Chieron Active Ingredients Pvt. Ltd. Manage full-cycle recruitment, from sourcing to onboarding. Partner with hiring managers on staffing needs and workforce planning. Ensure legal and policy compliance throughout the recruitment process. Develop and manage onboarding programs. Manage employee relations and conflict resolution. Track recruitment and turnover rates. Generate HR reports and analyze data to improve HR processes. Utilize and optimize HRIS/ATS systems. Maintain HR dashboards and system security. General Expectations and Past Experiences: Proven experience in developing and implementing successful recruitment strategies within the pharmaceutical industry. Demonstrated expertise in full-cycle recruitment, from sourcing and screening to onboarding and employee integration. Strong knowledge of employment law, regulatory compliance, and HR best practices. Proficiency in using HRIS and ATS systems, with experience in SuccessFactors preferred. Excellent communication, interpersonal, and leadership skills, with the ability to build strong relationships with stakeholders at all levels. Ability to analyze HR data, generate insightful reports, and make data-driven decisions. Must be able to travel between SPR Nellore District and Hyderabad every week.

Skill required: Quality Checks - Operational Audit & Compliance Designation: Quality Assurance Analyst Qualifications: Any Graduation Years of Experience: 3 to 5 years About Accenture Combining unmatched experience and specialized skills across more than 40 industries, we offer Strategy and Consulting, Technology and Operations services, and Accenture Song all powered by the worlds largest network of Advanced Technology and Intelligent Operations centers. Our 699,000 people deliver on the promise of technology and human ingenuity every day, serving clients in more than 120 countries. Visit us at www.accenture.com What would you do You will be aligned with our Customer Support vertical and help us in managing/ resolving customers query, handling escalations and complaints of the dissatisfied customers & giving best resolutions. You will also be responsible for closing the fault and complaints within SLA s. Quality control is a process by which entities review the quality of all factors involved in production Audit and manage effective implementation and delivery of functional processes within operations to mitigate risk. e.g. Policies; Anticorruption, BCM, InfoSec, P104, Records Management and Contractor controls. Establish processes to audit/validate current control effectiveness and drive improvements wherever required. What are we looking for Microsoft Excel Microsoft PowerPoint Adaptable and flexible Agility for quick leaming Commitment to quality Written and verbal communication Ability to work well in a team Offer assistance to the operations team by taking production-related calls whenever required Quality Auditing Quality Management Quality Analysis English (Intenational) - Expert Roles and Responsibilities: In this role you are required to do analysis and solving of lower-complexity problems Your day to day interaction is with peers within Accenture before updating supervisors In this role you may have limited exposure with clients and/or Accenture management You will be given moderate level instruction on daily work tasks and detailed instructions on new assignments The decisions you make impact your own work and may impact the work of others You will be an individual contributor as a part of a team, with a focused scope of work Please note that this role may require you to work in rotational shifts Qualification Any Graduation

Role: Executive Assistant/Personal Assistant to MD (Female Only) Exp: 2+ Years Job Location: Thane, Mumbai Salary: 3 to 4 LPA Education: Graduate Skills: Calendar Management, Communication Handling, Documentation, and Administration Support to the MD

Job Description Overview: Chieron Active Ingredients Pvt. Ltd. is seeking a Travel & Logistics Coordinator to manage and streamline corporate travel operations at our Hyderabad headquarters. The role includes overseeing travel payments, maintaining up-to-date travel records, managing visa-related documentation, and ensuring cost-effective, compliant travel arrangements for employees. The ideal candidate is detail-oriented, experienced in travel desk operations, and capable of working independently while supporting multiple departments. Responsibilities: Manage all domestic and international travel bookings and itineraries. Handle all travel-related payments, reimbursements, and vendor settlements. Maintain updated travel records, visa documents, and passport details for all employees. Coordinate visa applications, renewals, and associated documentation. Liaise with travel agencies, airlines, hotels, and transport vendors for cost-effective services. Ensure compliance with company travel policies and regulatory requirements. Track and report on travel expenses and provide monthly MIS reports to management. Maintain digital records for travel documentation and ensure data confidentiality. Provide support for urgent travel needs and last-minute changes. Work closely with HR and Admin teams to support onboarding/offboarding travel needs. General Expectations and Past Experiences: Proven experience in corporate travel coordination or administration. Familiarity with visa processes, international travel documentation, and expense management tools. Strong organizational and documentation skills. Excellent negotiation and vendor management abilities. Proficiency in MS Office, particularly Excel for reporting. Ability to work under pressure and handle multiple travel schedules simultaneously. Strong interpersonal and communication skills for dealing with internal teams and external agencies.

Role & responsibilities Position: Documentation Controller - Engineering Requirements: Education: Diploma (Any branch ) or B.Sc Physics. Experience: Minimum 2 to 3 years of experience in a document control role within the engineering, construction, or industrial sectors. Key Responsibilities: Manage the flow of documentation, ensuring accuracy and timely submission/distribution of project documents. Maintain document control registers and ensure all documentation is logged accurately. Collaborate with engineering, QA/QC, project management, and client teams to ensure version control and proper document approval processes. Ensure documents comply with internal and client-specific formats and standards. Skills: Strong organizational and time management skills. High attention to detail with a commitment to accuracy. Proficient in Microsoft Office Suite (Word, Excel, Outlook). Familiarity with ISO standards and engineering documentation procedures. Excellent communication and interpersonal skills. Add-on Skills: Knowledge of project lifecycle documentation. Previous experience in EPC (Engineering, Procurement, and Construction) projects. Certification in document control or records management is a plus.

Project description Information and Document Systems is a global technology change and delivery organization comprising nearly 200 individuals located mostly in Switzerland, Poland, and Singapore. Providing global capturing and document processing, archiving, and retrieval solutions to all business divisions focusing on supporting Legal, Regulatory, and Operational functions. We are looking for a talent to join Records Management Onboarding team in Hyderabad. Responsibilities Ensure all the technical requirements are captured in the requirement specification document Review the onboarding requirement specification and run-through overview sessions for our stakeholders Analysis the technical documentation to identify gaps and discrepancies related to feed configurations Resolution of user queries and business engagement activities up to design sign off in a timely manner Follow the standard processes to track the onboarding projects activity status throughout the project lifecycle Prepare the test plan and scenarios for assigned onboarding tasks and complete the walkthrough session for our stakeholders Perform integration testing, conduct root cause analysis of test defects, implement fixes, and prepare UAT deployments (e.g. configuration tags) Carry out detailed analysis of feed processing failures during testing and ensure that all the breaks or issues are identified and resolved in due time Skills Must have At least 6-8 years of analyst and development experience in wealth management or financial service industry Exposure to cloud (preferably Azure) Strong knowledge and working experience in UNIX, Oracle, and SQL/PL SQL technologies Good knowledge on MS Office tools (Excel, Word, and PowerPoint) Good communication skills in English to be able to interact with our colleagues and stakeholders around the world Experience in software development life cycle change implementation process with banking industry Highly driven and self-motivated individual with a can-do attitude Team player, interacts well and creates synergy in team environment and with our stakeholders A proactive and change focused mind-set with problem-solving ability to deal with challenging situations Knowledge or Experience in Records management policies and procedures will be an added advantage Experience in tools like Scheduling (AutoSys), Ticketing tool (GSNOW), JIRA (Tracking tool), GitLab, Confluence, and SharePoint are a plus Make sure the risks and issues in processes are identified, reported Nice to have Knowledge in IBM CMOD 9.5 and Open text other records management software solutions are an asset. Other Languages EnglishC2 Proficient Seniority Senior

Role & responsibilities Job Title: Executive - HR Office Assistant Incumbent shall be responsible for PF operations, maintenance of PF data and Wage sheet checking and reporting. Incumbent shall coordinate with SHIRA Department of all project sites for sourcing data and records. Incumbent should have good MS Excel working knowledge with preferably on job experience. Incumbent should have good reading and writing skills in English & aware of email etiquettes

Invoice Management: Process vendor invoices and payments in a timely, accurate, and efficient manner Invoice Verification & Reconciliation: Verify and reconcile invoices, purchase orders, and payment records to ensure accuracy. Payment Queries: Communicate with vendors and internal teams to resolve payment discrepancies and queries promptly.. Compliance: Ensure compliance with company policies, financial regulations, and industry best practices.. Records Management: Maintain accurate and up-to-date records of vendor payments and transactions. Collaboration: Work closely with internal teams, including procurement, finance, and accounting, to enhance payment processes and vendor relationships.

Key Responsibilities: Calendar Management: Scheduling meetings, appointments, and travel arrangements. Communication Management: Handling correspondence, phone calls, and emails on behalf of the VP, prioritizing and filtering information for their attention. Document Preparation: Drafting, editing, and finalizing reports, presentations, and other documents. Meeting Coordination: Organizing and facilitating meetings, including preparing agendas, taking minutes, and distributing materials. Travel Arrangements: Managing all aspects of the travel, including flights, accommodations, and itineraries. Stakeholder Liaison: Acting as a point of contact between the VICE PRESIDENT and internal and external stakeholders, building and maintaining relationships. Confidentiality and Discretion: Handling sensitive information with the utmost confidentiality and discretion. Project Support: Assisting the VP with special projects, research, and analysis as needed. Office Management: Ensuring the smooth day-to-day operations. Required Skills and Qualifications: Exceptional Organizational and Time Management Skills: Ability to prioritize tasks, manage multiple projects simultaneously, and meet deadlines in a fast-paced environment. Strong Communication Skills: Excellent written and verbal communication skills, with the ability to interact professionally with individuals at all levels. Proficiency in Microsoft Office Suite: Strong command of Word, Excel, PowerPoint, and Outlook. Discretion and Confidentiality: Ability to handle sensitive information with discretion and maintain confidentiality. Problem-Solving and Decision-Making Skills: Ability to analyze situations, identify solutions, and make sound decisions. Experience as an Executive Assistant: Proven experience in a similar role, supporting senior-level executives. Interpersonal Skills: Ability to build rapport and maintain positive relationships with colleagues, clients, and other stakeholders. Proactive and Detail-Oriented: Ability to anticipate the VPs needs and take initiative to ensure smooth operations.

Responsibilities Financial Management To manage and control all critical spares for all installations as per manufacturer recommendations and inventory Coordinate with AEM for collating all R&M requirements quarterly basis. Follow up for assigned PO, work completion as per PO until invoice submission. Operations Management To carry out all engineering & operational procedures Ensure proper functioning of the following system in the facility All Electrical Systems All HVAC system All PACs Water, Plumbing, Sanitary Systems Elevators/Lifts Cafeteria equipment's To liaise with the vendors for maintenance/service practices of M&E contactors to deliver quality work practices in line with the manufacturer recommendations. To ensure that all maintenance related schedules & shut down in consultations with OEM & Accenture are followed. Daily inspection of log books, history card, checklist, escalation charts, OCP & PPM schedules etc for a better management of engineering systems To ensure and guide the technical staff attends & work for closures for all F&S technical related issues in the facility. To adhere to 52 weeks annual M&E maintenance schedule. To maintain consistency on agreed SLA & KPI. To participate during emergency evacuation procedure and manage all health & safety issues. 1Prepare and collate data related to vendor performance and escalate as required. Ensure proper usage & functioning of e-fit facility tool (IMT, VMT, Sites ops modules, Site Inspection Tool) as per defined scope. Ensure all PM work orders in 360 facility tool are closed and escalate in case of any deviation. Track and close all builder related queries in QMS on monthly basis. Conduct M&E onboarding process, back to Basic as defined. Ensure all the mandatory trainings are conducted as per schedule and track for attendance. Coordinate for execution of works related to IC requests without escalations. Conduct interview for M&E new joiners. Ensure 100% usage of online work permit tool and upload incidents in the incident tool. Proper handing & taking over tabs which are utilized for taking equipment readings. Conduct central store audit, BMS store audit and BMS audit on monthly basis. Facility walk around and ensure Walk around map & Guide is followed and maintained. Coordinate with DM team for any issues that need help. Important and VIP client visits to be coordinated with Events team and should be managed without escalations. Ensure to close the Seibel tickets on time & weekly once do analysis for repeated complaints and highlight to CE Ensure to support for all client audits /Internal & External audits Ensure the functionality of all technology tools in the facility Records Management To ensure Daily, Weekly, Monthly, Quarterly, Half Yearly & Yearly records are prepared and sent to the chief engineer for all engineering related activities. To update & maintain all records on daily basis (Log books, History Cards, Equipment details, Service Reports, Incident Reports etc.) Estate Management To ensure Daily, Weekly, Monthly, Quarterly, Half Yearly & Yearly records are prepared and sent to the chief engineer for all engineering related activities Ensure visit and inspect all the critical areas maintained by builder wherever allowed on a daily basis (Chiller, HT, DG, LT, LMR, STP and pump rooms) Ensure daily co-ordination with the builder on the diesel / water Track & ensure all the activities are performed by the builder as per the contract like FAPA test, Faade glass cleaning etc., Follow up on all the invoices submission by the builder on time Intimate on any deviation in builder operation and follow up on closure Reporting Management Daily Report DSR/walk around guide, SLA Report, Engineering report Weekly report Major highlights, zonal point, Weekly R&M tracker Monthly Report MMR, fortnightly central store SIH report, Energy Report, IIEE Report, Major works carried out report & Equipment Status Report, LCD Projector Report, Statutory Compliance Report, Monthly report Escalation to be followed during an incident as per escalation matrix. Sound like the job you're looking for Before you apply, its also worth knowing what we are looking for: Education and experience Graduate degree with relevant work experience. Very Good people skills and ability to interact with a wide range of client staff and demands; Proven ability to function effectively as part of a team Proven ability to initiate and follow through with improvement initiatives.