Purchasing Executive

ole Summary:

The Purchase Executive will be responsible for end-to-end procurement

Key Responsibilities:

1. Material Procurement & Sourcing

• Identify, source, and finalize suppliers/subcontractors for project-specific requirements.
• Handle procurement of joinery, veneers, laminates, hardware, lighting, fabrics, marble, sanitary fittings, glass, metal works, and other interior finishes.
• Ensure materials strictly comply with BOQ, technical specifications, and approved samples.

1. Vendor Management & Development

• Maintain and expand a vetted vendor database across multiple material categories.
• Evaluate vendors based on

  quality, pricing competitiveness, reliability, and lead time

  .
• Develop long-term strategic vendor relationships for consistent supply and better commercial terms.

1. Rate Negotiation & Cost Control

• Negotiate rates aggressively with vendors and clients to secure the most competitive pricing

  without compromising on specifications or timelines.
• Conduct cost benchmarking and market rate analysis to maintain commercial advantage.
• Identify opportunities for cost savings and value engineering.

1. Order Processing & Coordination

• Prepare and process purchase orders (POs) with complete specifications.
• Coordinate with project managers, site engineers, and factory teams for material scheduling.
• Track order status to ensure timely delivery at site or factory.

1. Documentation & Compliance

• Maintain complete procurement records, rate agreements, and supplier contracts.
• Ensure adherence to company procurement SOPs and ISO standards.
• Prepare regular purchase status, cost comparison, and vendor performance reports.

1. Quality Control & Inspection

• Arrange inspections before dispatch and ensure material matches approved samples/specs.
• Work closely with QA/QC teams to reject non-compliant materials before site delivery.

Key Skills & Competencies:

• Proven expertise in rate negotiations

  with vendors and, where applicable, clients.
• Strong knowledge of materials and finishes used in luxury interior fit-outs.
• Excellent cost control, vendor development, and sourcing strategy skills.
• Ability to read and interpret BOQs, technical drawings, and specifications.
• High coordination ability between suppliers, project teams, and management.
• Proficiency in MS Office and ERP/purchase software.

Qualifications & Experience:

• Graduate/Diploma in Civil/Interior/Procurement/Supply Chain or related discipline.

• Minimum 3–5 years’ procurement experience in an interior contracting firm

  (hospitality, commercial, luxury residential preferred).
• Demonstrated track record of

  closing rate negotiations at favorable terms

  .

Reporting To:

• Work Environment:

  Office-based with regular vendor visits and occasional site inspections.