Purchase Manager

Key Responsibilities

1. Procurement Operations

• Source, negotiate, and procure goods and services such as food & beverage, housekeeping supplies, maintenance items, FF&E (furniture, fixtures, and equipment), and administrative materials.
• Monitor daily purchase requirements and maintain optimal inventory levels.
• Ensure adherence to resort standards in terms of quality, cost, and timelines.

2. Vendor & Supplier Management

• Develop and maintain relationships with reliable vendors and service providers.
• Evaluate supplier performance based on price, quality, delivery, and responsiveness.
• Conduct periodic vendor audits and renegotiate contracts as needed.

3. Budgeting & Cost Control

• Develop procurement budgets in coordination with the finance department.
• Implement cost-effective purchasing strategies without compromising on quality.
• Track spend against budget and generate monthly procurement reports.

4. Compliance & Documentation

• Ensure all purchases comply with resort policies and relevant legal/regulatory requirements.
• Maintain proper documentation for all purchases, contracts, and approvals.
• Coordinate with accounts for timely processing of payments and reconciliations.

5. Coordination & Communication

• Collaborate closely with F&B, Housekeeping, Maintenance, and Front Office departments to forecast demand and avoid shortages.
• Participate in operational meetings to stay updated on requirements and timelines.
• Liaise with logistics and warehouse teams to manage inbound deliveries and stock placement.

Qualifications and Experience

• Bachelor’s degree in Supply Chain, Business Administration, or Hotel Management (preferred).
• 5–8 years of experience in procurement, preferably in the hospitality or resort sector.
• Strong negotiation, vendor management, and analytical skills.
• Familiarity with procurement software and ERP systems.
• Understanding of hospitality operational needs and seasonal procurement planning.

Key Competencies

• Excellent organizational and multitasking abilities
• Strong communication and interpersonal skills
• Attention to detail and quality assurance
• Financial and business acumen
• Decision-making and problem-solving mindset