Procurement & Office Admin Officer ( Bengaluru )

systemsGo

3 years

0 Lacs

delhi

Posted:1 week ago| Platform: GlassDoor logo

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Skills Required

procurement reporting optimization purchasing efficiency logistics coordination management documentation support pricing database negotiation contracts resolve certification compliance service analyze data reports risk drive mentoring dispatch payments storage networking maintenance software licensing processing salesforce communication collaboration

Work Mode

On-site

Job Type

Full Time

Job Description

Location: Bengaluru

Reporting To: Procurement Manager / Country Manager

Job Purpose
The role is responsible for managing supplier relationships, procurement operations, and optimization of purchasing efficiency (70%). Additionally, the role will ensure smooth office administrative operations through logistics coordination, facility management, documentation, and employee support services (30%).

Key Responsibilities
A. Procurement Responsibilities (70%)

Act as the primary liaison with suppliers to strengthen partnerships, improve pricing, and achieve better purchasing power.
Collaborate closely with Sales Teams to source and obtain quotes for IT equipment and services required by customers.
Source, evaluate, onboard, and approve new suppliers as per company standards.
Maintain the “Preferred Supplier” database by brand/category and continuously assess market alternatives.
Lead negotiation and awarding of supplier contracts, commercial terms, and pricing for deals/projects.
Identify and conduct periodic supplier performance reviews and resolve disputes related to pricing, delivery, or quality.
Maintain supplier certification compliance and update database in coordination with Sales/Service teams.
Ensure accuracy and updates of supplier brand associations within internal systems.
Analyze procurement data, generate reports, and highlight opportunities or risk areas for management action.
Optimize internal procurement processes to drive operational efficiencies and cost savings.
Manage procurement dashboards and daily workloads to meet KPIs and business objectives.
Handle internal procurement needs and contract negotiation for office goods/services as required.
Support the purchasing team through mentoring and knowledge-sharing.
Undertake additional procurement-related projects or tasks assigned by management.

B. Office Administration Responsibilities (30%)

Coordinate with logistics teams and vendors for timely dispatch/collection of goods at customer sites.
Maintain uptime of office assets and update the office asset register regularly.
Ensure uninterrupted office utilities and manage timely payments to utility vendors.
Oversee general office setup, housekeeping, consumables, and infrastructure upkeep.
Arrange travel bookings for engineers, sales, project team members, and other traveling employees.
Support general administrative activities to maintain a productive and safe work environment.

Qualifications & Skills

Minimum 3 years of procurement experience, preferably in IT hardware procurement (servers, storage, networking, telephony, etc.)
Experience in IT/Telecom industry and vendor management.
Knowledge of:

o Hardware maintenance contracts
o Software licensing (especially Microsoft)

Experience with order processing tools such as Salesforce (SFDC) and/or NetSuite.
Strong English communication skills (spoken & written). Japanese or Korean language skills are an advantage.
Customer-centric mindset with excellent organizational and coordination skills.
Strong negotiation, analytical, and problem-solving abilities.
High attention to detail, accuracy, and compliance.

Behavioral Competencies

Proactive and self-driven
Multi-tasking and time management capability
Team collaboration and transparency
Ability to work calmly under pressure and tight deadlines

Employment Type
Full-Time (On-site / Hybrid as per business requirement)

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