Operations Coordinator

• Event & Travel Coordination
• Plan and manage logistics for 3-4 annual team meetups
• Coordinate company-wide team meetups, including venue selection, accommodation arrangements, and transportation logistics
• Manage end-to-end travel arrangements for employees, including flight bookings, hotel reservations, and local transportation
• Research and negotiate with vendors to ensure cost-effective solutions
• Handle business‑travel bookings (flights, hotels, ground transport) for visiting colleagues.
• Equipment & Asset Management
• Coordinate laptop provisioning and decommissioning for new hires and departures.
• Oversee device tracking and maintenance to ensure everyone has the tools they need.
• Coordination with the HR and finance teams
• Onboarding & Offboarding Operations
• Own and audit the end‑to‑end checklists (system access, communication groups, hardware retrieval).
• Manage Google Groups and WhatsApp channels to keep everyone connected.
• Vendor & Compliance Administration
• Prepare and submit applications, forms, and paperwork for vendors and government registrations as needed.
• Vendor comparisons for various procurement needs of the organization.
• Maintain accurate records and renewal schedules to ensure compliance.
• Help manage tools and subscriptions, licenses, and compliance filings
• Financial & Expense Processing
• Process invoices and employee reimbursements on time.
• Collaborate with Finance to reconcile travel and operational expenses.
• Liaise with banks, auditors, and service providers as needed
  

Requirements

• Experience: 2-4 years in operations, office management, or executive support.
• Skills: Strong organisation, superb communication, and excellent problem‑solving.
• Attitude: Self‑starter who thrives in a remote environment and isn’t afraid to roll up their sleeves. Ability to work independently and take ownership
• Flexibility: Willingness to travel occasionally to our Jaipur office. Flexible and willing to handle a variety of operational tasks
• Tools & Tech Savviness: Comfortable using spreadsheets (Google Sheets or Excel) for tracking and reporting. Proficiency with tools like Zoho Books, QuickBooks, or similar.
• If you like building quick, low-code and no-code solutions, you would be at an advantage.
  

Benefits

• Competitive salary and benefits package.
• Growth opportunities alongside a dynamic leadership team.
• A chance to build and refine processes that scale with our business.
• A collaborative, no-bureaucracy work culture
• Opportunities to grow across operations, finance, or people functions
• Remote-friendly and Flexible work setup (location, hours, tools)
• A chance to be part of a growing, mission-driven team