Office Manager

Job Summary:The Office Manager is responsible for overseeing the daily administrative functions of the office, ensuring that office operations run efficiently, and providing support to staff and management. This role includes managing office supplies, organizing schedules, and handling communication, while also maintaining a welcoming and professional environment. Key Responsibilities: Administrative Support: Manage day-to-day office activities including scheduling meetings, answering calls, and handling correspondence. Maintain filing systems, both digital and physical, ensuring documentation is organized and accessible. Assist with document preparation, reports, presentations, and other office-related tasks. Staff and HR Support: Assist in onboarding new employees by preparing workspaces, setting up IT systems, and providing necessary resources. Maintain employee records, manage time-off requests, and ensure compliance with office policies. Help with scheduling and coordination of employee training, meetings, and events. financial Management: Assist in budgeting and tracking office expenses. Handle petty cash and prepare invoices, receipts, and expense reports for the finance department. Work closely with accounting or finance teams to ensure timely bill payments and reimbursements. Office Coordination: Plan and organize company events, meetings, and conferences. Manage the office layout, ensuring a comfortable and functional workspace. Coordinate communication between departments and act as a point of contact for internal and external inquiries. Skills and Qualifications: Education: A bachelor’s degree required. Experience: Proven experience as an office manager or in a related administrative role. Skills: Strong organizational and multitasking abilities. Excellent communication and interpersonal skills. Proficient in office management software (e.g., Microsoft Office, Google Workspace). Ability to handle confidential information with discretion. Strong problem-solving skills and the ability to adapt to changing priorities. Additional Requirements:Knowledge of basic accounting principles (optional but beneficial). Experience with HR tasks, including onboarding and employee relations. Ability to manage and lead a team when necessary. Work Environment:This role typically works in an office setting, coordinating with various departments and managing day-to-day and long-term office needs. Flexibility to work overtime during busy periods may be required.