1226 Office Management Jobs - Page 9

Responsibilities : * Manage executive schedule & prioritize tasks * Coordinate meetings, prepare agendas & minutes * Draft letters, emails & reports * Oversee secretarial operation & office coordination Able to identify and respond to RFPs and Tenders

Manage academy operations (SOPs, CRM, scheduling) Handle enquiries, demos, admissions, fees & parent follow-ups Social media coordination (WhatsApp, Instagram) Support workshops, competitions & events Basic computer & communication skills required Annual bonus

1) Assist IIA Meerut Chapter for all their activities including: a) membership growth, b)services to members c) liaising d) expansion of IIA activities in Meerut . 2) Assist in planning and organizing programs, conferences, seminars and events related to MSME in IIA Meerut C Qualifications Skills Graduate /Post Graduate

Roles and Responsibilities Greet visitors and clients professionally, ensuring a warm welcome. Handle incoming calls, respond to queries, and direct them to relevant personnel. Manage front office operations, including reception desk duties and guest handling. Maintain accurate records of visitor interactions, phone calls, and correspondence. Perform administrative tasks such as data entry, filing, and document management. Desired Candidate Profile Excellent communication skills with ability to handle telephone conversations effectively. Proficiency in receptionist activities, including greeting guests and managing front office operations. Strong interpersonal skills for effective interaction with colleagues, visitors, and clients. Ability to multitask efficiently while maintaining attention to detail.

Job Description - A critical thinker, who is constantly trying to identify improvement opportunities in most things you witness around you? Energetic with a never-give-up attitude, lots of patience and great sense of humor? A great motivator and able to thrive under pressure? A quick-learner with the ability to grasp new ideas and concepts? If the above describes you, we would be keen to meet you! Roles & Responsibilities: Ongoing Facilities Management Setting annual goals for generating savings in area such as energy, resources consumption and cost of maintenance operations. Maintain all records related to the performance of facility management operations at site IN charge of all technical aspects pertaining to functioning of the building - Undertake all day-to-day work related to M&E. Ensure implementation of all the schedules on time - Manage and supervise the works during breakdown. Certifying and processing of various bills related to facilities like rental, electricity, telephone etc. Liaison with various service providers related to facility Knowledge of Statutory Compliances related to Facility Management Contribute to energy saving with the engineering team. To check & maintain the HVAC, Water supply system, Lighting, Panels, Transformer, HT & LT Breakers & other important electrical feeders on a daily basis to the facility visited. Monitor cleanliness of Facility equipment & operation of Access control and fire panel function ability at all sites. Administration & Vendor Management Ensure compliance of minimum wages acts for payments and statutory compliance through specialist professionals. Advise senior management on future year maintenance (Opex and Capex) budgets as and when requested for. Ensuring that the subcontractors are meeting their commitments on scheduled delivery of training. Ensure that the subcontractors have a planned, structured and solution based approach to the delivery of maintenance services. Analyze call outs to understand trends; undertake strategic initiatives to minimize the same. Audit subcontractors on quality of materials & upkeep of the site. Review the performance of Facility management vendor from time to time. Prepare and review the preventive maintenance schedules on a monthly basis and update the same. Liaison with the Finance team. Review of MIS reports & monthly progress of Service Provider on a monthly basis for necessary reporting. Coordination with the Landlord. Maintaining AMC & Contracts tracker - Contracts Administration & Management Review of Facility management vendor performance scorecard. Once management provides the confirmation for purchase, demand the Product Quote from the vendors. Select the Optimal Vendor & Dispatch the Purchase Order. Coordinate with vendors for timely deliveries. Ensure the Assets against the Purchase Order at the time of receiving. Documentations, Process Management and Business Continuity Planning Operational Risk Management After office hours facilities assistance response Operational Audits and Compliance Escalation of Incidents/Problems Track the Assets & update the corresponding database. Supervise all the ISO related paperwork and work orders for Electrical, Fire, Mechanical, HVAC, BMS systems Ensure zero downtime and ensure business continuity at sites Manage the Inventory of spares and consumables required for electromechanical equipments. On an ongoing basis Create Policies for admin./ site operations / internal logistics / maintenance and assist in transport operations etc. Effectively manage Logistics framework - shuttle services, mail room, security, AMCs and management of M&E contracts etc. Bring efficiency in budgeting, cost savings & services through process re-engineering and innovative thinking If needed liaise with Government / local government relations or consultants Integrate dashboards and organizational reporting, compliance, controls and audits Brief Business management on plans, time bound actions, and mitigation of risks. Attend periodic meetings with senior management of company to explain health of system Evolve BCP plans & contingencies for various types of outages, like health, security, E&M, transport and flash strike. To Prepare the Planning of Preventive Maintenance of all Electrical and HVAC Systems and coordinate with the landlord for chiller or DG set issues Qualification : Any Graduate 0 - 2 years experience in a similar role within a similar industry. ISO standards and SEZ compliance experience preferred. Demonstrate strategic and leadership skills, ability to direct diverse teams of internal and external consultants and stakeholders. Strong analytical and financial skills required to synthesize complex and diverse data, detail oriented with a strong risk-management and impact analysis skill. Computer savvy, highly proficient producing presentations, schedules, budgets and financial models online, ability to communicate effectively through multiple channels. Meticulous with Good Time Management skills Extremely high on Integrity, values, ethics and transparency.

Doctor's Executive Assistant (12pm to 8pm) Education- Graduate 6 days a week Managing various administrative and operational tasks to support a physician's practice, including scheduling appointments, managing patient communication, and handling financial and billing processes. This role ensures smooth office operations and allows the doctor to focus on patient care. Scheduling and Calendar Management Patient Communication Administrative Tasks: Processing invoices, managing patient files, and handling administrative tasks. Financial and Billing Support: Assisting with billing processes, insurance claims, and patient payment arrangements. Office Management Communication and Coordination

Responsibilities: * Manage HR admin tasks * Maintain office supplies inventory * Coordinate travel arrangements * Assist with recruitment process * Provide basic computer support Health insurance

Key Responsibilities Provide comprehensive administrative support to a 160+ member team. Manage IT hardware logistics , including procurement, distribution, and inventory tracking. Handle procurement processes , including raising purchase orders, tracking budgets, and maintaining spreadsheets and dashboards. Operate HR, recruiting, and finance systems/tools to support organizational processes. Manage seating assignments and internal movements , ensuring efficient workspace organization. Coordinate team engagement activities , including organizing morale events, off-sites, goodies distribution, and supporting executive visits. Collect and maintain team data such as T-shirt sizes, birthdays, contact information, etc. Work cross-functionally with HR, Finance, Recruiting, and US-based counterparts to ensure alignment and timely execution of operational needs. Provide executive assistance for calendar management, travel bookings, and expense report handling. Day-to-Day Responsibilities Maintain consistent support rhythm for the team and leadership. Collaborate regularly with global teams and local departments. Independently manage admin-related tasks and respond to dynamic needs. Flexibility in working hours may be possible depending on team requirements. Potential for contract extension based on performance and business need. Preferred Qualifications 4+ years of experience in administration, operations, or office management . Advanced Excel skills including VLOOKUP, HLOOKUP , pivot tables, and reporting. Strong interpersonal and communication skills for working across departments. Experience handling procurement, event planning, and data tracking. Ability to work independently and multitask in a fast-paced, large team environment . Top 3 skills: Good Knowledge on MS Tools ( Excel V-look up and H-Look up, PPT ) Good Communication skills Admin Related Experience Level of experience with each: 4+

We are looking for a detail-oriented and proactive Admin Executive to manage daily office operations, ensure smooth coordination across teams, and handle administrative logistics efficiently. Key Responsibilities: Office Management: Oversee day-to-day office activities, ensuring cleanliness, organization, and proper upkeep of infrastructure. Document & Record Management: Maintain accurate company records, including contracts, invoices, and employee files. Manage both physical and digital filing systems. Communication & Coordination: Handle incoming/outgoing calls, emails, and mail. Liaise with vendors, service providers, and internal teams for timely task execution. Logistics Management: Coordinate courier services, manage shipment documentation, and track deliveries to ensure timely receipt/distribution.

Job Title: Office Assistant - SOET About us K.R. Mangalam University is the Best University in Gurgaon, dedicated to nurturing the educational journey of ambitious students and encouraging their passions. We foster a culture of innovation and intellectual exploration, empowering students to generate fresh ideas and embark on a path of profound learning and personal growth. Our approach to education is multidisciplinary, ensuring a comprehensive and balanced educational experience. We are the most credible University in Gurgaon that puts great emphasis on practical knowledge, industry exposure, and research-driven learning methodologies. Skills Required: Good communication skills (written & oral) Storing data / Handling data Google sheet knowledge Onedrive knowledge Job Description: Good in Excel. Knowledge of MS Office. Ensure accuracy and timeliness of reports/delivery sent. Good Interpersonal skills. Exemplary ability to meet deadlines. Ability to mangage data. *Note : We need Immediate joiners. Interested Candidates can visit our website and they can send the resume on this mail id: K. R. Mangalam University Website - https://www.krmangalam.edu.in/careers/ Email ID - krmujobs@krmangalam.edu.in

Responsibilities: * Maintain office operations: finances, HR, quality control * Manage documents & social media presence: create, edit, schedule

What this job involves: Identifying & sourcing of quality supply of corporate office spaces. Business Development Demonstrate strong business development activities through networking, industry seminars and other sources. Leverage existing and new relationships with developers and corporates particularly focusing on sourcing & origination of quality land supply Networking with real estate intermediaries, Landowners, local brokers for identifying business opportunities. Preparation of marketing materials such as presentations, proposals etc. Develop and execute parallel strategies for business development for responsible geography. Responsible for meeting and / or exceeding individual targets Site inspections of clients to be co-ordinated Transaction Management Pool details of the property with respect to coordinates and details of land / property owner and conduct site inspections. Assess client requirements, initiate & maintain client interactions, provide inputs on pricing, participate in proposal discussions. Prepare information memorandums, financial analysis, analytical, market intelligence, and seek inputs from solicitors, legal consultants & Government bodies. Ensuring optimum client service delivery and engagement - calls, meetings, site visits, presentations, follow up, accurate & timely submission of company proposals to prospective clientele and overall governance during the execution phase.for customers. Sounds like you To apply you need to be: Graduate with a minimum 7 to 9 years of experience Excellent Communication & inter personal skills. Strong analytical, proven negotiation & financial skills with the ability to adapt to change Self-starter, Confident, Collaborative with ability to multi task and work in a team Proficient in MS Office (Word, Excel, Power point) Ability to deliver under challenging scenarios

Proficiency in Excel, including VLOOKUP. Comfortable traveling to Mumbai branches for visits. Calendar Management Travel Management. Manage visitors, vendors, and candidates. Track all agreements with vendors and landlords

Responsibilities: * Maintain accurate financial records using accounting software * Manage accounts payable & receivable, bank reconciliations * Oversee office operations, clerical tasks, reception duties

Responsibilities: *Office management * Data Entry * Office paper work * Internet surfing, emailing

The front desk manager is responsible for handling booking calls, guest check-ins and check-outs, and coordinating with all resort departments to ensure smooth operations and enhance guest experience. Additionally, maintaining accounts and providing reports to the resort manager are integral aspects of the role. The front desk manager must oversee the tidiness of the front desk area and ensure the availability of necessary stationery and materials. Timely and accurate customer service, addressing complaints, fulfilling guest requests, monitoring stock levels, ordering office supplies, and managing mail distribution are also key responsibilities. Requirements for the Front Office Manager role include a minimum of 2 years" experience in a similar position, a strong background in customer service, office management, and basic bookkeeping procedures. Proficiency in operating office machines such as fax machines and printers is essential. The ideal candidate should have practical knowledge of MS Office applications, particularly Excel and Word, and possess excellent oral and written communication skills in English. Strong interpersonal skills, organizational abilities, multitasking capabilities, and effective problem-solving skills are essential for success in this role. This is a full-time position with benefits such as a flexible schedule, Provident Fund, ESIC coverage, professional growth opportunities, and a healthy work environment. Additional benefits include provided food, health insurance, and fixed shift schedules with shift allowances. The work location is in person. Note: The job description provided is a general summary and may not encompass all duties and responsibilities required for the front desk manager position.,

The role of Front Office Assistant at our company is a full-time on-site position based in Vadodara. As a Front Office Assistant, your primary responsibilities will include greeting and directing visitors, managing phone calls, and handling inquiries. You will also be tasked with scheduling appointments, overseeing office supplies, and providing support with various administrative duties. Additionally, you will play a key role in maintaining a clean and organized reception area and assisting the office with general accounting tasks such as invoicing and record keeping. To excel in this role, you should possess excellent communication and customer service skills. Strong administrative assistance and office administration credentials are essential, along with a basic understanding of accounting principles. Proficiency in office management software and tools is required, as well as the ability to multitask and prioritize tasks effectively. While a high school diploma or equivalent is a minimum requirement, additional qualifications in office administration would be considered a plus.,

As an Executive Assistant at a MedTech and Life Sciences Organization, you will be responsible for managing the schedule of the Executive Director. Your tasks will include organizing various meetings such as Production Planning meetings, Regulatory meetings, and External Client Meetings. Additionally, you will handle correspondence, provide office administration support, and assist with accounting tasks. To excel in this role, you should possess excellent communication and customer service skills. Previous experience in administrative assistance and office administration is required, along with basic accounting knowledge. Strong organizational and multitasking abilities are essential, as well as proficiency in MS Office and other office management tools. Due to the nature of the organization, a high level of discretion and confidentiality is crucial when handling sensitive information. While a Bachelor's degree is preferred, equivalent experience in Administration, Business, Science, or a related field will also be considered. If you are looking for a challenging and rewarding position where you can showcase your skills and contribute to the success of a dynamic organization, this role as an Executive Assistant at our MedTech Organization in Valsad could be the perfect fit for you.,

Typing letters, preparation of quotation, sales contract, proforma invoice, agreements and reports Arranging travel and accommodation Taking minutes at meetings Invoice Preparation in Tally International Tender Documentation Required Candidate profile Bachelor’s degree.(B.A/B.COM/MBA) MS Office., Basic Knowledge of Tally Excellent verbal communication skills Customer service skills Able to use a computer and main software packages competently

FLIGHT TICKET BOOKING,HOTEL BOOKING,TOUR PACKAGE BOOKING , EMAILS,INVOICE CREAT,BANKING

Master s/Bachelor s degree in Finance/B. Com/BBA/M. Com 1 to 3 years experience Required Skills : Microsoft Excel: Advanced proficiency in Excel for data analysis, financial modeling, and reporting. Tally ERP: experience in using Tally ERP for managing financial records, compliance, and reporting. Microsoft PowerPoint: Ability to create professional presentations to convey financial data and strategies to the management. Good written and verbal communication skills. Ability to work independently and as part of a team. Key requirements of the profile: GST Return Filing: Ensure accurate and timely filing of GST returns. (GSTR-1, GSTR-3B) TDS Compliance: Prepare and file TDS returns Bank Follow-up and Compliance: Maintain regular communication with banks for financial transactions and compliance. Audit Coordination: Act as the primary point of contact for external auditors. Prepare and provide necessary documentation and explanations during audits. Finalization of Accounts: Oversee the finalization of accounts, ensuring accuracy in the preparation of Balance Sheets and Profit & Loss Accounts. Salary Processing: Oversee and manage the monthly payroll process, Reporting to Senior Management: Prepare and present financial reports, including cash flow statements, budget analysis, and profitability reports. Provide financial insights to aid strategic decision-making. Handle day-to-day financial operations including vouchers, invoices, and reimbursements. Travel Management: arranging travel of all staff. Procurement: Manage end-to-end procurement process for office and project-related requirements (e.g., equipment, supplies, travel bookings). Identify, compare, and negotiate with vendors to ensure cost-effective and quality purchases. Maintain and update a vendor database and procurement tracker. Draft and negotiate contracts and agreements Ensure adherence to organizational procurement policies and budget allocations. Office Management: Filing and Documentation Office up-keep and management Coordinating meetings HR: Scheduling interviews Drafting employment agreements Any other related task as assigned COMPENSATION: The remuneration will be as per internal policies and in line with market standards based on the experience, competencies and current CTC of the candidate. Please apply with your last drawn CTC. Interested candidates to fill up the google form //forms.gle/zfnm9BVG3PBajiaQ8 and submit their CVs with subject line: Application for Finance & Admin Executive along with a cover letter by 31st July, 2025 For any query, please reach out to info@rikaindia.com

WS Group | Executive Assistant Jobs at Work from office Executive Assistant Web Spiders is a dynamic technology solutions company committed to delivering innovative digital strategies and cutting-edge technological services. We are seeking motivated and professional Executive Assistants to support our leadership team and contribute to our company s continued growth and success. Plenty o paid time off Team members start with 3 weeks of paid time off. Get up to $1,000 a year in skill development covered. Get paid to take a break Get a $1,000 bonus the first time you take a vacation that s 5 days or longer. A big focus on health $200 monthly wellness stipend, to be used for whatever wellness means for you. We are seeking highly motivated and professionally skilled Executive Assistants to support our senior leadership team. The ideal candidates will demonstrate exceptional organizational, communication, and administrative capabilities. Responsibilities: Manage complex calendars and scheduling for executive team members Coordinate and prepare high-level meetings, conferences, and corporate events Handle confidential and sensitive communications with professionalism and discretion Prepare comprehensive reports, quotes, presentations, and correspondence Develop and maintain efficient office management systems Facilitate communication between departments and external stakeholders Travel arrangements and expense report management Provide advanced administrative support to senior executives Assist in project coordination and tracking Requirements: Bachelor s degree in Business Administration, Management, or related field 2-4 years of professional experience as an Executive Assistant or in a similar administrative role Exceptional written and verbal communication skills in English Proficiency in MS Office Suite (Word, Excel, PowerPoint) Strong organizational and multitasking abilities Excellent interpersonal and relationship-building skills Ability to work in a fast-paced, dynamic environment Proven track record of handling confidential information Benefits: Competitive salary and Monthly Performance Bonus. Opportunity to work on impactful projects that contribute directly to the company s growth.

Job Title: Analyst - Loan IQ Work Type: Permanent Location: DLF Cyber Park - Gurgaon It s more than a career at NAB. It s about more meaningful work, more global opportunities and more innovation beyond boundaries . Your job is just one part of your life. When you bring your ideas, energy, and hunger for growth, you ll be recognised and rewarded for your contribution in return. You ll have our support to excel for our customers, deliver positive change for our communities and grow your career. NAB has established NAB Innovation Centre India as a centre for operations and technology excellence to support NAB deliver faster, better, and more personalized experience to customers and colleagues. At NAB India, we re ramping-up and growing at a very fast pace. Our passionate leaders recruit and develop high performing people, empowering them to deliver exceptional outcomes to make a positive difference in the lives of our customers and our communities. YOUR NEW ROLE To support the Agency & Trustee Services business (Corporate Finance) in the operational/ middle office management and efficient oversight and execution of bespoke transactions acting as the Facility Agent, Security Trustee, Intercreditor Agent, Escrow Agent, Account Bank, USPP Paying Agent or Note Registry services. Such transactions are originated within Corporate & Institutional Banking and Corporate Finance. To ensure work is dealt with efficiently and accurately, in accordance with transaction documentation, policies and procedures in order to provide Stakeholders/ colleagues and customers with a cost effective and efficient best practice. Administer externally facing website, Debt Domain, throughout the lifecycle of deals; Process Transfer certificates/ Secondary Trading requests Coordination of AML/KYC on Lenders entering a Syndicated deal via a Secondary Trade, New Deal and any Refinancings Monitor Agency PPS mailbox, maintain register and action emails in line with regulatory requirements Co-ordinate requests to issue, amend or cancel contingent liabilities such as Bank Guarantees and Letters of Credit WHAT YOU WILL BRING 4-7 years experience as a financial services / operational banking practitioner Preferred experience within the Corporate and/or Institutional Bank Loan Market or similar environment of >3 years LoanIQ, SWIFT, RTGS knowledge preferred Strong time management and prioritisation skills An ability to adapt and learn in a fast- paced environment Payments knowledge including Swift, RTGS & EFT payments (preferred) A diverse and inclusive workplace works better for everyone: Our goal is to foster a culture that fills us with pride, rooted in trust and respect. NAB is committed to creating a positive and supportive environment where everyone is encouraged to embrace their true, authentic selves. A diverse and inclusive workplace where our differences are celebrated, and our contributions are valued. It s a huge part of what makes NAB such a special place to be. More focus on you: We re committed to delivering a positive experience for our colleagues and a workplace you can be proud of. We support our colleagues to balance their careers and personal life through flexible working arrangements such as hybrid working and job sharing and competitive financial and lifestyle benefits. We invest in our colleagues through world class development programs (Distinctive Leadership and Career Qualified in Banking), and empower you to learn, grow and pursue exciting career opportunities Join NAB India: This is your chance to join NAB India and along with your experience and expertise to help shape an innovation driven organisation that focuses on making a positive impact in the lives of its customers, colleagues and communities To know more about us please click here To know more about NAB Global Innovation Centres please click here We re on LinkedIn: NAB Innovation Centre India

Handling basic office tasks, such as filing, delivering mail, answering emails and phone calls, and data entry. Coordinating schedules and managing calendars for multiple parties to ensure that activities are properly arranged with no conflicts.

We are seeking a highly skilled candidate to join our team. The ideal candidate should have expertise in accounting, online work & office management. The candidate must have excellent computer skills with proficiency in both English & Hindi typing.