1218 Office Management Jobs - Page 8

You will be the face of the company for all visitors and will be responsible for the first impression we make. Your role as a Female Front Desk Executive with 1 to 3 years of experience will involve undertaking all receptionist and clerical duties at the desk of our main entrance. Your responsibilities will include answering customer questions, offering customer support, guiding and advising customers, keeping the front office clean and representative, following the agendas and scripts. Your goal should always be to make our guests feel comfortable and satisfied while in our office. As a front-line employee, your role will be extremely important for improving customer experience and satisfaction. You should have good knowledge of office management procedures and systems, proficiency in MS Office and its applications, be smart, proactive with good communication skills, and have a pleasing personality. Your duties and responsibilities will involve scheduling and confirming appointments, meetings, and events, greeting, communicating with, and welcoming guests, answering all customer questions and addressing their complaints, answering all incoming calls and redirecting them when needed, receiving letters, packages, and sending them to the appropriate destination, preparing and managing outgoing mail, checking, sorting, and forwarding emails, making supply orders when needed, monitoring and updating records and files, and performing other administrative tasks if required. This is a full-time position with day shift and fixed shift schedules. There are benefits such as leave encashment, performance bonus, and yearly bonus associated with this role.,

As a JPS Admin, your role will involve administrative tasks related to Japanese Expat Management. You will be responsible for providing daily support operations to Japanese Expats and their families, ensuring efficient administrative procedures are in place. Your key focus will be to provide service to Japanese expats across various departments, requiring excellent administrative and communication skills to excel in this role. The ultimate goal is to ensure that all support activities are carried out efficiently, enabling other operations to function smoothly. Your responsibilities will include planning and coordinating administrative procedures and systems, as well as devising ways to streamline processes. You will be tasked with ensuring the smooth flow of information within the team to facilitate operations, managing schedules and deadlines, monitoring costs and expenses for budget preparation, and overseeing various administrative activities such as managing company vehicles, drivers, procurement, visa services, travel arrangements, facilities services, maintenance activities, and more. Additionally, you will be organizing and supervising other office activities, including event planning. To succeed in this role, you will need to have an in-depth understanding of office management procedures, departmental policies, and legal regulations. Familiarity with financial and facilities management principles is essential, along with proficiency in MS Office. An analytical mindset with strong problem-solving skills, excellent organizational abilities, and the capacity for multitasking will be crucial. Being a team player with leadership qualities will also be advantageous for this position.,

Job Description: As an Assistant at R Sreepad & Co. in Raichur, you will be playing a crucial role in supporting the day-to-day operations of the company. Your responsibilities will include providing administrative assistance, managing office tasks efficiently, and collaborating with different departments to ensure smooth workflow. To excel in this position, you should possess strong administrative and office management skills. Your ability to prioritize tasks, stay organized, and multitask effectively will be essential. Excellent communication and interpersonal skills are important as you will be interacting with various team members and external parties. Proficiency in using Microsoft Office suite is a must for this role. Attention to detail and accuracy in your work will be highly valued to maintain the quality of tasks performed. Working well in a team environment is key, as you will be required to collaborate with colleagues from different departments. While previous experience in a similar role is advantageous, it is not mandatory. However, having a minimum of a high school diploma or equivalent qualification is required to be considered for this position. If you are looking for a challenging and rewarding Assistant role where you can contribute to the success of a dynamic company, we encourage you to apply for this opportunity at R Sreepad & Co.,

Job Description Prudential's purpose is to be partners for every life and protectors for every future. Our purpose encourages everything we do by creating a culture in which diversity is celebrated and inclusion assured, for our people, customers, and partners. We provide a platform for our people to do their best work and make an impact on the business, and we support our people's career ambitions. We pledge to make Prudential a place where you can Connect, Grow, and Succeed. Job Title: Manager - Office Management Job Location: Mumbai Job Type: Permanent Role Purpose As a Manager in Office Management, you will be responsible for overseeing comprehensive office operations and administration. You will lead the office management team, establish efficient policies, and ensure seamless day-to-day functionality. Your role will involve financial management, HR coordination, project oversight, and maintaining effective communication internally and externally. Upholding regulatory compliance and company standards is crucial. Additionally, fostering a positive work environment and promoting team development are key aspects of this role. In essence, you will spearhead operational excellence while aligning with the organization's strategic goals. Key Responsibilities - Oversee day-to-day office operations to ensure efficiency. - Develop and implement office policies and procedures. - Provide high-level administrative support to senior management. - Coordinate travel arrangements. - Assist in budget preparation and monitor office expenses. - Address employee issues. - Communicate effectively with internal teams and management. - Coordinate special projects and monitor timelines. - Ensure successful project completion of new office set up. - Ensure compliance with laws, regulations, and company policies. - Identify and mitigate risks related to office operations. - Identify opportunities for process improvement. - Stay updated on industry trends. - Foster a positive work environment. - Provide mentoring and development opportunities. Job Requirements - Knowledge and Skills - Proven experience in office management and administration. - Strong leadership and supervisory skills. - Excellent organizational and time management abilities. - Proficiency in office software and applications. - Knowledge of budgeting and financial management principles. - Understanding of human resources practices and procedures. - Excellent communication and interpersonal skills. - Ability to multitask and prioritize tasks effectively. - Problem-solving and decision-making skills. - Attention to detail and accuracy. Job Requirements - Attributes - Willingness to adjust to changing priorities and environments. - Commitment to ethical conduct and professional standards. - Willingness to work collaboratively with colleagues and stakeholders. - Proactive approach to identifying and addressing challenges. - Ability to remain composed and focused under pressure. - Demonstrated professionalism and discretion in handling confidential information.,

As a Receptionist at our office, your primary responsibility will be to greet and welcome guests upon their arrival, providing them with a warm and friendly reception experience. You will be tasked with directing visitors to the appropriate person or office, ensuring a smooth and efficient check-in process. In addition to managing guest arrivals, you will also be responsible for handling incoming phone calls, screening and forwarding them to the relevant departments. Maintaining a tidy and presentable reception area is essential, which includes keeping all necessary stationery and materials stocked and readily available. Providing accurate information to visitors in person, over the phone, and via email is a crucial aspect of this role. You will also be responsible for receiving, sorting, and distributing daily mail and deliveries, as well as monitoring and controlling access to the office to ensure security measures are followed. Managing front office supplies, updating calendars, scheduling meetings, and arranging travel and accommodations will also fall under your purview. Keeping detailed records of office expenses and costs, as well as performing various clerical duties like filing, photocopying, transcribing, and faxing, are integral parts of this position. This is a full-time position with a day shift schedule. A bachelor's degree is preferred for this role, along with at least 1 year of experience as a receptionist. Proficiency in English is also preferred. As part of our team, you will play a key role in creating a positive first impression for our guests and ensuring the smooth operation of our office. If you are willing to work in Hitech City and possess the required qualifications and experience, we would love to hear from you.,

You will be responsible for overseeing daily office operations to ensure smooth functioning. This includes managing office supplies, equipment, and facility maintenance, organizing the office layout, and maintaining a tidy workspace. You will also be involved in planning and coordinating administrative procedures to streamline processes and control wastage of daily consumption items. Your role will involve scheduling and coordinating meetings, conference bookings, and in-house events as required. Additionally, you will be arranging travel, accommodations, and itineraries for employees. Handling incoming and outgoing communication, including emails and calls, will be part of your responsibilities. You will provide administrative support to senior management and team members, managing repair, maintenance, and replacement of office assets, and assisting with day-to-day administrative tasks. As part of data management and record-keeping, you will collect, organize, and maintain up-to-date records, files, and databases. This includes managing employee records, contracts, and related documentation, compiling reports, presentations, and spreadsheets while ensuring data accuracy, integrity, and confidentiality. You will be monitoring office expenses, budget allocations, and expenditures, as well as coordinating maintenance and repairs of office equipment. Assisting in implementing and enforcing company policies and procedures, ensuring adherence to administrative guidelines and standards will also be part of your role. Identifying and addressing administrative challenges, recommending solutions for process improvements, and collaborating with colleagues and cross-functional teams to support a positive work environment are key aspects of your responsibilities. You will also assist in onboarding new employees and provide guidance and support to other staff. Handling unexpected tasks and requests that may arise will be required, in addition to ensuring compliance with record-keeping policies and regulations. Your ability to commute or relocate to Ahmedabad is necessary for this role. The ideal candidate should have a Bachelor's degree and at least 3 years of relevant work experience. This is a full-time position with a monthly salary ranging from 20,000.00 to 35,000.00. The benefits include health insurance, leave encashment, paid sick time, paid time off, and provident fund. Additionally, there is a yearly bonus, cell phone reimbursement, and commuter assistance.,

We're seeking a proactive, highly organized Office Manager/Administrator cum Executive Assistant to lead day-to-day operations in our India office. This role ensures a smooth, efficient, and professional workplace experience while supporting teams across HR, IT, and operations. Someone who can manage several concurrent activities, with strong multitasking, prioritization, organizational, and time management skills. Ideal candidate has 2-4 years of admin experience, takes ownership, and thrives in a fast-paced, cross-functional setting. What You'll Do Office Operations & Vendor Management Oversee inventory and restocking of office supplies, pantry items, and disposables. Manage vendor relationships (e.g., courier, pantry, stationery, maintenance); request quotes, process invoices, and track deliveries. Liaise with building management for repairs, facility issues, and safety compliance (e.g., fire drills, first aid supplies). Maintain visitor management protocols, guest badges, and general office security. Travel, Events & Culture Arrange complex domestic and international travel, including hotels, transportation, and itineraries. Attend conferences with executives as needed (limited travel required) Plan office events, team gatherings, and U.S. leadership visits; handle logistics such as venues, catering, and equipment. Support office culture through celebrations, team-building activities, and Google Meet room setups. Employee Experience & HR Support Prepare onboarding kits, manage ID/access cards, and support a seamless first-day experience. Collect equipment during offboarding and ensure proper coordination with IT. Maintain records of office assets, access logs, and employee-related admin docs. Executive Assistant to India Head Schedule meetings, manage calendars, and balance competing priorities Prepare briefing materials and executive bios before meetings and engagements. Assist in creating presentations and meeting agendas. Coordinate cross-functionally with internal teams for the smooth execution of executive requests and projects Arrange complex domestic and international travel, including hotels, transportation, and itineraries Attend conferences with executives as needed (limited travel required) Who you are 2-4 years of experience supporting executives, with a background in workplace operations. Enthusiastic, resourceful, dependable, and organized with strong attention to detail and the ability to manage multiple priorities. Skilled at vendor management, procurement support, and invoice tracking. Comfortable with tools like Slack, Google Workspace, and IT ticketing systems. Service-oriented, self-motivated, and comfortable taking ownership with minimal oversight. Superior verbal and written communication skills and a sharp attention to detail Proven ability to handle confidential information with discretion Above and beyond attitude, no job too big or too small A planner with a sense of urgency who has previous experience in office operations. Comfortable managing priorities while supporting multiple leaders. Highly proficient in PC & Mac Systems, Google Suite, and Microsoft Office. Nice to Have Experience supporting distributed teams or technical departments. Familiarity with workplace compliance, safety protocols, and visitor management systems. Comfortable working across time zones and adapting to a global support structure. Some of the industry-leading benefits we offer include: Competitive salary Group Health Insurance Policy Group Accident/Disability Insurance Remote Work Options Employee Referral Program Food and Beverages Stock options

About Contineu: Contineu is building the next generation of AI-enabled operating systems for construction sites We use computer vision to extract information about the progress, quality, safety and operational processes of construction sites from helmet-mounted 360 cameras About the Role: Contineu is hiring an HR & Office Manager to oversee day-to-day office administration and end-to-end people-operations Key duties include vendor and facilities management, budget optimisation, asset inventory control, and full HR lifecycle support What you will do: HR Operations Own recruitment coordination: post JDs, schedule interviews with founders, prepare offer letters, etc Orchestrate pre-boarding: laptops, system access, swag, welcome emails?ready before Day 1 Keep the org chart and headcount dashboards live; track anniversaries, probation reviews Be the first line for employee questions and grievances?resolve or escalate fast Office & Facilities Manage daily ops: vendors, supplies, travel, events, housekeeping Track and optimise office budgets; negotiate smarter vendor deals to cut overheads Tag and maintain inventory for helmet cams, laptops, demo gear You'll thrive here if you: Have 2-4 years blended office-admin + HR generalist experience, preferably in a tech/start-up Love spreadsheets, vendor negotiations, and people-centric problem-solving Communicate clearly in English, Hindi, Kannada (Preferred) and keep a cool head under pressure Career Progress & Rewards High-impact foundation: From day one, youll own core HR and office processes, giving you end-to-end visibility that most specialists only gain over several roles Fast growth track: Demonstrated success can see you progress to People & Workplace Lead?setting policy, owning strategy, and hiring your own team as Contineu scales Founder-level exposure: Youll work directly with the leadership team, gaining insight into company building and influencing decisions without layers of bureaucracy Competitive rewards: Market-aligned salary and the autonomy to shape a best-in-class employee experience in a zero-red-tape environment Compensation: 6-8 LPA

Greet and welcome guests as soon as they arrive at the office Direct visitors to the appropriate person and office Answer, screen and forward incoming phone calls Ensure reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, forms and brochures) Provide basic and accurate information in-person and via phone/email Receive, sort and distribute daily mail/deliveries Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitor badges) Order front office supplies and keep inventory of stock Update calendars and schedule meetings Arrange travel and accommodations, and prepare vouchers Keep updated records of office expenses and costs Perform other clerical receptionist duties such as filing, photocopying, transcribing and faxing

JD Executive Assistant to Chairman and MD Key Responsibilities Manage the executives calendar, schedule appointments, and coordinate meetings (internal and external) Handle all travel arrangements including flight bookings, visa processing, hotel reservations, and ground transport Prepare and organize documents, presentations, and reports for internal and external meetings Maintain strict confidentiality on sensitive business matters Act as a point of contact between the executive and internal/external stakeholders Track and follow up on key action items, deadlines, and deliverables Manage expense reports, reimbursements, and office procurement as required Coordinate with other departments and assist in organizing leadership reviews, team events, and strategic offsites Support day-to-day administrative and operational functions Key Requirements Bachelors degree in any discipline; additional certification as an Executive Assistant or in Office Administration is a plus 4–8 years of experience in a similar role supporting Chairman/MD or senior leadership Excellent written and verbal communication skills High level of proficiency in MS Office (Word, Excel, PowerPoint, Outlook) Strong time management , Flexible and multitasking abilities Ability to work with discretion, integrity, and a strong sense of responsibility

Job description Administer and manage Office 365 environments, leveraging PowerShell for automation and configuration tasks. Oversee MS Teams, ensuring seamless communication, collaboration, and integration with other enterprise tools. Role: Security Administrator Industry Type: IT Services Consulting Department: IT Information Security

Responsibilities: Manage office operations, oversee computer systems & update eWay records. Ensure timely reporting, organization & loading/unloading tasks. Collaborate with industry partners on projects. Food allowance Annual bonus

to support our promoter and manage office administration, HR coordination, vendor management, and reporting. Key Responsibilities: Manage office maintenance and inventory Arrange travel and process vendor payments Coordinate with vendors and support promoter s personal tasks Assist with HR functions: on boarding, payroll, attendance, exits Maintain Excel records and prepare reports Requirements: Graduate in any field 2 5 years of relevant experience Proficient in Microsoft Excel and Office Good communication and multitasking skills Ability to handle confidential information Located in or near Thaltej, Ahmedabad Job Type: Job Location: Apply for this position Allowed Type(s): .pdf, .doc, .docx By using this form you agree with the storage and handling of your data by this website. ABOUT US WhatsApp us Follow Us Email Us Toll Free No Kindly fill the form to request a brochure Request a Brochure This field is for validation purposes and should be left unchanged. Lets Connect! Schedule a Free Consultation call with our HR Experts Mail List " " indicates required fields Company Name Describe Services In Detail Our team Will Reach You This field is for validation purposes and should be left unchanged.

About Instead Instead is a tax platform designed to help taxpayers and tax professionals collaborate to save money on taxes. As the first company in decades to receive IRS approvals to E-file 1040, 1041, 1120, 1120S, and 1065 were re-inventing a complex category. Founded in 2023, Instead combines LLMs with tax law to make tax management a continuous, proactive process rather than a dreaded annual deadline. Insteads investors include Sarah Guo from Conviction (conviction.com), IRIS (irisglobal.com) the largest tax software provider in the UK and many of our partners and customers who believe in our mission and vision. The Instead team comprises talented leaders from leading tax, financial services and fintech companies Gusto, Intuit, Zenefits, Thomson Reuters, Wolters Kluwer as well as top tax & accounting firms such as PwC, BDO, RSM, and KPMG. Instead was a 2024 Innovation Award Finalist in CPA Practice Advisor. Insteads CEO, Andrew Argue, is a CPA and has been named Top 100 Most Influential People in the Accounting Profession twice - Ones To Watch and CPA Practice Advisors 20 under 40. About the role We have recently opened an office and are scaling our India team. Were looking for an exceptional Office Manager and Executive Assistant to help run our office operations and provide comprehensive support to key leadership both onsite and in coordination with leadership in the United States. This dual role combines hands-on office management with high-level executive support, requiring someone who can seamlessly manage day-to-day operations while supporting strategic initiatives and cross-border collaboration. What youll do Office management: Assist in day-to-day site management activities and operational tasks Support hiring coordination efforts with the HR team Organize and replenish office supplies and maintain inventory systems Manage headcount vs. laptop assignment tracking and IT assets inventory for India office Coordinate with US Executive Assistant on weekly meal ordering and office supplies for US HQ team Assist with special projects and on-site activities for both India and US teams Support implementation of administrative processes and systems Executive assistant: Provide comprehensive support to key office leadership and US leadership on various projects and tasks Liaise with internal teams, business partners, and external vendors/service providers as needed Handle routine inquiries and provide information to staff and service providers Assist with engagement events and activities from preparation through execution to post-event actions Take detailed meeting minutes and manage follow-up actions Support key office leadership with calendar and meeting management Perform various administrative and support tasks as required What youll need Bachelors degree in any field Relevant working experience in office management or executive assistant roles Excellent communication skills with strong stakeholder relationship management abilities Strong organizational and multitasking capabilities Ability to work effectively across different time zones with US-based teams Must be willing to work in Bengaluru, India Proficiency in office management software and administrative tools Nice to have Experience working with international or distributed teams Background in supporting C-level executives Experience coordinating events and special projects Knowledge of IT asset management and inventory systems Experience in a startup or fast-growing company environment Why join us Work on a cutting-edge tax tech platform thats transforming the industry Be part of a collaborative, mission-driven team Competitive compensation and benefits Growth opportunities in operations and administration Opportunity to work with both India and US leadership teams Play a key role in building and scaling our India office operations Equal Opportunity Employer - M/F/D/V As a global business, we rely on diversity of culture and thought to deliver on our goals. To ensure we can do that, we seek talented, qualified employees in all our operations around the world regardless of race, color, sex/gender, including pregnancy, gender identity and expression, national origin, religion, sexual orientation, disability, age, marital status, citizen status, veteran status, or any other protected classification under applicable law. We also make reasonable accommodations for qualified individuals with disabilities and for sincerely held religious beliefs in accordance with applicable law. We trust our team with sensitive information, so all candidates who receive and accept employment offers must complete a background check before joining us.

Role: Administration Executive (Operatation) Location: Gurugram CORE RESPONSIBILITIES Provide administrative support for operations team for NDT, ENS and PSM department which includes portal activities, etc. Tender search and making cold calls with potential oil and gas clients Retainer contracts, Invoicing and expenses processing Formatting of CVs, other requirements for authorization with TSR under GRP Making travel arrangements, coordination with expats, experts, vendor and stakeholder Handling basic office tasks, such as filing, data entry, maintain record system Coordinate project deliverables Supporting team with workload and tasks as requested EDUCATION Any Bachelor Degree 2 to 3 Years experience in Office Administration, Travel Booking, expenses, coordination, Travel Arrangement.

Role Overview: The Executive Assistant supports the executive team by helping with daily office tasks, staying organized, and using technology to keep everything running smoothly. Identify and respond to RFPs and Tenders Key Responsibilities: Handle administrative tasks: scheduling, preparing documents and reports, and managing files (both digital and paper). Assist with data entry and provide office support to all departments. Keep the office clean, organized, and running efficiently. Make sure office equipment (like printers and copiers) works properly. Follow and help improve office procedures and policies. Use Microsoft Office (Word, Excel, PowerPoint, Outlook, Teams) and learn new software as needed. Help with special projects and keep information confidential. Skills Needed: Strong organization and multitasking skills. Good written and verbal communication. Comfortable with computers and new technology. Able to work independently and as part of a team. Problem-solving skills and attention to detail. Professional, adaptable, and ethical. Summary: This role is ideal for someone who is tech-savvy, organized, positive, and enjoys keeping an office running smoothly.

Responsibilities: * Manage office operations & staff * Coordinate meetings & events * Maintain records & databases * Ensure compliance with policies & procedures * Oversee administrative tasks Annual bonus

Responsibilities : * Manage executive schedule & prioritize tasks * Coordinate meetings, prepare agendas & minutes * Draft letters, emails & reports * Oversee secretarial operation & office coordination Able to identify and respond to RFPs and Tenders

Manage academy operations (SOPs, CRM, scheduling) Handle enquiries, demos, admissions, fees & parent follow-ups Social media coordination (WhatsApp, Instagram) Support workshops, competitions & events Basic computer & communication skills required Annual bonus

1) Assist IIA Meerut Chapter for all their activities including: a) membership growth, b)services to members c) liaising d) expansion of IIA activities in Meerut . 2) Assist in planning and organizing programs, conferences, seminars and events related to MSME in IIA Meerut C Qualifications Skills Graduate /Post Graduate

Roles and Responsibilities Greet visitors and clients professionally, ensuring a warm welcome. Handle incoming calls, respond to queries, and direct them to relevant personnel. Manage front office operations, including reception desk duties and guest handling. Maintain accurate records of visitor interactions, phone calls, and correspondence. Perform administrative tasks such as data entry, filing, and document management. Desired Candidate Profile Excellent communication skills with ability to handle telephone conversations effectively. Proficiency in receptionist activities, including greeting guests and managing front office operations. Strong interpersonal skills for effective interaction with colleagues, visitors, and clients. Ability to multitask efficiently while maintaining attention to detail.

Job Description - A critical thinker, who is constantly trying to identify improvement opportunities in most things you witness around you? Energetic with a never-give-up attitude, lots of patience and great sense of humor? A great motivator and able to thrive under pressure? A quick-learner with the ability to grasp new ideas and concepts? If the above describes you, we would be keen to meet you! Roles & Responsibilities: Ongoing Facilities Management Setting annual goals for generating savings in area such as energy, resources consumption and cost of maintenance operations. Maintain all records related to the performance of facility management operations at site IN charge of all technical aspects pertaining to functioning of the building - Undertake all day-to-day work related to M&E. Ensure implementation of all the schedules on time - Manage and supervise the works during breakdown. Certifying and processing of various bills related to facilities like rental, electricity, telephone etc. Liaison with various service providers related to facility Knowledge of Statutory Compliances related to Facility Management Contribute to energy saving with the engineering team. To check & maintain the HVAC, Water supply system, Lighting, Panels, Transformer, HT & LT Breakers & other important electrical feeders on a daily basis to the facility visited. Monitor cleanliness of Facility equipment & operation of Access control and fire panel function ability at all sites. Administration & Vendor Management Ensure compliance of minimum wages acts for payments and statutory compliance through specialist professionals. Advise senior management on future year maintenance (Opex and Capex) budgets as and when requested for. Ensuring that the subcontractors are meeting their commitments on scheduled delivery of training. Ensure that the subcontractors have a planned, structured and solution based approach to the delivery of maintenance services. Analyze call outs to understand trends; undertake strategic initiatives to minimize the same. Audit subcontractors on quality of materials & upkeep of the site. Review the performance of Facility management vendor from time to time. Prepare and review the preventive maintenance schedules on a monthly basis and update the same. Liaison with the Finance team. Review of MIS reports & monthly progress of Service Provider on a monthly basis for necessary reporting. Coordination with the Landlord. Maintaining AMC & Contracts tracker - Contracts Administration & Management Review of Facility management vendor performance scorecard. Once management provides the confirmation for purchase, demand the Product Quote from the vendors. Select the Optimal Vendor & Dispatch the Purchase Order. Coordinate with vendors for timely deliveries. Ensure the Assets against the Purchase Order at the time of receiving. Documentations, Process Management and Business Continuity Planning Operational Risk Management After office hours facilities assistance response Operational Audits and Compliance Escalation of Incidents/Problems Track the Assets & update the corresponding database. Supervise all the ISO related paperwork and work orders for Electrical, Fire, Mechanical, HVAC, BMS systems Ensure zero downtime and ensure business continuity at sites Manage the Inventory of spares and consumables required for electromechanical equipments. On an ongoing basis Create Policies for admin./ site operations / internal logistics / maintenance and assist in transport operations etc. Effectively manage Logistics framework - shuttle services, mail room, security, AMCs and management of M&E contracts etc. Bring efficiency in budgeting, cost savings & services through process re-engineering and innovative thinking If needed liaise with Government / local government relations or consultants Integrate dashboards and organizational reporting, compliance, controls and audits Brief Business management on plans, time bound actions, and mitigation of risks. Attend periodic meetings with senior management of company to explain health of system Evolve BCP plans & contingencies for various types of outages, like health, security, E&M, transport and flash strike. To Prepare the Planning of Preventive Maintenance of all Electrical and HVAC Systems and coordinate with the landlord for chiller or DG set issues Qualification : Any Graduate 0 - 2 years experience in a similar role within a similar industry. ISO standards and SEZ compliance experience preferred. Demonstrate strategic and leadership skills, ability to direct diverse teams of internal and external consultants and stakeholders. Strong analytical and financial skills required to synthesize complex and diverse data, detail oriented with a strong risk-management and impact analysis skill. Computer savvy, highly proficient producing presentations, schedules, budgets and financial models online, ability to communicate effectively through multiple channels. Meticulous with Good Time Management skills Extremely high on Integrity, values, ethics and transparency.

Doctor's Executive Assistant (12pm to 8pm) Education- Graduate 6 days a week Managing various administrative and operational tasks to support a physician's practice, including scheduling appointments, managing patient communication, and handling financial and billing processes. This role ensures smooth office operations and allows the doctor to focus on patient care. Scheduling and Calendar Management Patient Communication Administrative Tasks: Processing invoices, managing patient files, and handling administrative tasks. Financial and Billing Support: Assisting with billing processes, insurance claims, and patient payment arrangements. Office Management Communication and Coordination

Responsibilities: * Manage HR admin tasks * Maintain office supplies inventory * Coordinate travel arrangements * Assist with recruitment process * Provide basic computer support Health insurance

Key Responsibilities Provide comprehensive administrative support to a 160+ member team. Manage IT hardware logistics , including procurement, distribution, and inventory tracking. Handle procurement processes , including raising purchase orders, tracking budgets, and maintaining spreadsheets and dashboards. Operate HR, recruiting, and finance systems/tools to support organizational processes. Manage seating assignments and internal movements , ensuring efficient workspace organization. Coordinate team engagement activities , including organizing morale events, off-sites, goodies distribution, and supporting executive visits. Collect and maintain team data such as T-shirt sizes, birthdays, contact information, etc. Work cross-functionally with HR, Finance, Recruiting, and US-based counterparts to ensure alignment and timely execution of operational needs. Provide executive assistance for calendar management, travel bookings, and expense report handling. Day-to-Day Responsibilities Maintain consistent support rhythm for the team and leadership. Collaborate regularly with global teams and local departments. Independently manage admin-related tasks and respond to dynamic needs. Flexibility in working hours may be possible depending on team requirements. Potential for contract extension based on performance and business need. Preferred Qualifications 4+ years of experience in administration, operations, or office management . Advanced Excel skills including VLOOKUP, HLOOKUP , pivot tables, and reporting. Strong interpersonal and communication skills for working across departments. Experience handling procurement, event planning, and data tracking. Ability to work independently and multitask in a fast-paced, large team environment . Top 3 skills: Good Knowledge on MS Tools ( Excel V-look up and H-Look up, PPT ) Good Communication skills Admin Related Experience Level of experience with each: 4+