Administration Manager

The Manager - Administration will lead the administrative function, ensuring operational excellence for head office. This role involves strategic planning, vendor management, compliance oversight, and coordination with internal teams for smooth functioning. This role required for travel arrangement for Senior leadership, Directors & South Africa Team.

Strategic & Leadership Responsibilities

• Develop and implement administrative policies and processes to improve efficiency.
• Highlight key operational concerns to management and recommend solutions.
• Ensure compliance with company standards and regulatory requirements.

Office & Facility Management

• Oversee maintenance and housekeeping for all offices (HO & Arena House).
• Manage AMCs for critical services (ACs, pest control, fire safety, insurance).
• Handle rental agreements, property tax invoicing, and related documentation

Financial & Vendor Management:

• Coordinate with finance for timely payments via Zoho and monitor budgets.
• Negotiate with vendors for cost optimization and finalize contracts.
• Ensure timely resolution of vendor queries and maintain strong relationships.

Travel Coordination

• Manage domestic and international travel bookings, visa for senior leadership, directors, and the South Africa team.
• Ensure cost-effective travel arrangements while maintaining comfort and compliance with company policies.
• Coordinate with travel agencies and vendors for best rates and timely bookings.

Team & Staff Coordination:

• Supervise office support staff (Admin, Executive, drivers, office boys) and ensure uniform and resource allocation.
• Foster collaboration between admin and other departments for smooth operations.
• Team Size - 1 Admin executive and 4 office assistance & Houskeeping vendor