Office Administrator

Job Description

Job Title : Admin Executive Location : Jaipur, Rajasthan Company : Ecomitram Sustainable Solutions Pvt. Ltd. Experience : Minimum 2 years Industry : Renewable Energy / Solar Energy About Us Ecomitram Sustainable Solutions Pvt. Ltd. is a leading solar EPC company committed to powering a greener future. With over a decade of excellence in delivering high-performance solar projects across India, we are expanding our team with passionate and skilled professionals who can support our operations effectively. Job Summary We are looking for a proactive and reliable Admin Executive to support the smooth functioning of daily administrative operations. This role includes managing travel and stay arrangements, handling documentation, coordinating IT needs, and supporting internal communication and scheduling. The ideal candidate should be tech-savvy, highly organized, and capable of handling multiple tasks efficiently. Key Responsibilities : Travel & Accommodation Management Plan and manage travel itineraries, bookings, and stay arrangements for employees and management. Coordinate with vendors, hotels, and transport service providers. Maintain records of travel expenses and reimbursement forms. Meeting & Calendar Management Schedule and organize internal/external meetings, client calls, and project discussions. Set reminders, prepare agendas, and circulate meeting minutes. Coordinate logistics for virtual and physical meetings (Zoom, Teams, conference rooms). IT & Software Coordination Act as the first point of contact for internal IT-related issues. Maintain inventory of IT equipment (laptops, routers, printers, etc.). Track software licenses, subscriptions, and ensure timely renewals. Documentation & Record-Keeping Manage and update physical and digital filing systems for employee records, project documents, agreements, etc. Ensure all statutory and company documents are filed, renewed, and compliant. Draft letters, internal memos, and circulars as needed. Google Sheets & Reporting Prepare and maintain trackers, MIS reports, and logs using Google Sheets. Ensure accuracy and timely reporting of admin-related data. Collaborate with other departments to share and organize data. Vendor & Office Supplies Management Liaise with vendors for procurement of office supplies, utilities, and maintenance services. Maintain a stock register and handle cost comparisons for routine purchases. Negotiate pricing and service terms where necessary. Facility Management Oversee cleanliness, office maintenance, repairs, and office ambiance. Coordinate with housekeeping and ensure the office infrastructure is well-maintained. Support for HR/Admin Processes Assist with onboarding arrangements (ID cards, workstations, document kits). Maintain attendance registers and leave records when required. Handle courier and dispatch records and tracking. Key Requirements : Minimum 2 years of relevant administrative experience . Strong proficiency in Google Workspace (Sheets, Docs, Drive, Calendar). Basic understanding of IT systems, software coordination, and office infrastructure. Excellent communication, organizational, and multitasking skills. Ability to handle confidential information with integrity. Preferred Qualifications : Prior experience in the renewable energy, EPC, or infrastructure sectors. Why Join Ecomitram? Be part of an impactful organization working toward sustainability and clean energy. Gain cross-functional exposure and opportunities to grow in a dynamic work environment. Work alongside industry experts in a supportive and empowering culture. Exposure to ERP/CRM tools and digital collaboration platforms. Job Type: Full-time Pay: ₹20,000.00 - ₹25,000.00 per month Schedule: Day shift Work Location: In person