2474 Office Administration Jobs - Page 12

Ishan Institute of Law is looking for Staff and other Administrative Staff to join our dynamic team and embark on a rewarding career journey Collaborate with cross-functional teams to achieve strategic outcomes Apply subject expertise to support operations, planning, and decision-making Utilize tools, analytics, or platforms relevant to the job domain Ensure compliance with policies while improving efficiency and outcomes

DARADIA PAIN HOSPITAL is looking for Personal Secretary (Male or Female) to join our dynamic team and embark on a rewarding career journey A Personal Secretary provides administrative and secretarial support to an executive, manager, or business owner Responsibilities: The Personal Secretary is responsible for managing the executive's calendar and scheduling appointments, meetings, and travel arrangements They must ensure that the executive's schedule is well-organized and that they are punctual and prepared for all appointments Coordinate communication: The Personal Secretary is responsible for managing the incoming and outgoing communication, including emails, phone calls, and written correspondence They must prioritize messages and ensure that important information is delivered to the executive in a timely manner Manage office operations: The Personal Secretary may be responsible for managing the daily operations of the office, including managing office supplies, coordinating with IT support, and maintaining files and records Screen visitors and calls: The Personal Secretary is responsible for screening visitors and calls The Personal Secretary must maintain confidentiality in all matters They may be responsible for handling sensitive information, such as financial data, legal documents, or personal information

Engineering Degree Relevant industry experience English Proficiency Available for joining within 30 days

Manage executive schedules, including meetings, appointments, & travel arrangements. Handle correspondence, including emails and phone calls. Organize and prioritize tasks Maintain confidentiality and handle sensitive information with discretion. Required Candidate profile Graduate Proven exp as an Admin/ Executive Assistant Excellent organizational & multitasking skills Female candidate Salary: - 25-30 k / month If interested, call / WhatsApp Sapna - 92896 85409

Role & responsibilities Acting as the administrative point of contact between the executives and internal/external clients Undertaking the tasks of receiving calls, take messages and routing correspondence Handling executives' requests and queries appropriately Maintain diary, arrange meetings and appointments and provide reminders Make travel arrangements Take dictation and minutes and accurately enter data Monitor office supplies and research advantageous deals or suppliers Produce reports, presentations and briefs Develop and carry out an efficient documentation and filing system We are seeking a skilled Executive Administrative Assistant to deliver efficient secretarial and administrative support in a well-organized and timely manner. This role involves working closely with executives, handling various tasks to streamline their work and communications. As an individual contributor, you will provide personalized assistance, ensuring smooth operations and effective communication. Preferred candidate profile Proven experience as an Administrative Assistant, Senior Executive Assistant Full comprehension of office management systems and procedures Exemplary planning and time management skills Up-to-date with advancements in office gadgets and applications Ability to multitask and prioritize daily workload High level verbal and written communications skills Discretion and confidentiality High School degree; additional qualification as personal assistant would be considered an advantage Interested candidates can share resume at hemlata@hlfppt.org

Responsibilities: * Coordinate meetings & events * Maintain office supplies inventory * Manage administrative tasks * Ensure compliance with policies & procedures * Provide exceptional customer service Accessible workspace Provident fund

"Immediate Hiring" "Opportunity for Freshers" Position Overview: CPIDroid by SmartXaaS LLP is hiring for the position of Human Resource & Admin to join our growing team. This full-time, fresher-friendly HR role offers hands-on experience in recruitment , employee onboarding , HR operations , and administration within a fast-paced startup environment. Role & Responsibilities: Manage the end-to-end recruitment process from sourcing to onboarding Execute employee onboarding and exit formalities with proper documentation Maintain and regularly update employee records and HR databases Organize and lead employee engagement initiatives and internal events Oversee payroll coordination and attendance tracking Oversee day-to-day HR administration tasks and ensure timely documentation Take ownership of office administration, including inventory, vendor coordination, and general admin support Preferred candidate profile Strong communication and interpersonal skills High level of discretion and professionalism Ability to multitask and prioritize effectively Proficient in MS Office (Word, Excel, PowerPoint) Eagerness to learn and contribute in a fast-paced environment Skill Set: Effective verbal & written communication Time management and attention to detail Ability to work well in a team Problem-solving & critical thinking Basic understanding of HR functions Positive attitude & professionalism Tool Set: Job portals (e.g., Naukri, Indeed, LinkedIn, Internshala) Basic knowledge of HR software/HRIS, Razorpay MS Office (Excel, Word, PowerPoint, Outlook) Google Workspace (Docs, Sheets, Calendar) Communication tools like Zoom, Microsoft Teams, Slack What You'll Gain: Exposure to real-world HR practices and strategies Experience in a dynamic and collaborative team Opportunity to network and develop professional relationships Perks & Benefits: 12 Casual + 12 Medical Leaves annually Friendly leave policy with carry-forward flexibility Supportive work environment with healthy work-life balance Regular celebrations (birthdays, festivals, team milestones) Complimentary refreshments during meetings Pantry stocked with tea, snacks, and cold beverages Occasional team outings and company-sponsored trips Direct access to Founder, CEO, and CTO Friendly, open work culture that values transparency and growth

We are looking for a highly motivated and organized individual to join our team as an Administration Intern in the IT Services & Consulting industry. The ideal candidate will have excellent administrative skills and be able to provide support to our team. Roles and Responsibility Manage and maintain accurate records and databases. Provide administrative assistance to the team, including preparing reports and presentations. Coordinate travel arrangements and make reservations. Develop and implement effective filing systems, both physical and digital. Maintain confidentiality and handle sensitive information with discretion. Perform data entry tasks accurately and efficiently. Job Requirements Currently pursuing or recently completed a degree in Business Administration or a related field. Excellent communication and interpersonal skills. Proficient in Microsoft Office Suite, particularly Excel and Word. Ability to work independently and as part of a team. Strong organizational and time management skills. Detail-oriented and able to prioritize tasks effectively. Familiarity with office equipment and software applications. Experience working in an IT Services & Consulting environment is preferred. Additional Info The selected candidate will have the opportunity to gain hands-on experience in administration and develop their skills in a dynamic and supportive environment.

1) Must have good English written & oral communication skills. 2) Handling mailbox. 3) Ability to co-ordinate / follow up inquiries on phone. 4) Assisting Director's office. 5) Administrative support to sales team.

Aster Medcity is looking for Senior Executive.Biomedical Engineering to join our dynamic team and embark on a rewarding career journey Assisting with the preparation of operating budgets, financial statements, and reports. Processing requisition and other business forms, checking account balances, and approving purchases. Advising other departments on best practices related to fiscal procedures. Managing account records, issuing invoices, and handling payments. Collaborating with internal departments to reconcile any accounting discrepancies. Analyzing financial data and assisting with audits, reviews, and tax preparations. Updating financial spreadsheets and reports with the latest available data. Reviewing existing financial policies and procedures to ensure regulatory compliance. Providing assistance with payroll administration. Keeping records and documenting financial processes.

Jubilee Mission College of Nursing is looking for DOCUMENT CONTROLLER to join our dynamic team and embark on a rewarding career journey A Document Controller is responsible for managing, organizing, and maintaining an organization's documentation and records They play a crucial role in ensuring that documents are appropriately stored, accessible, and up-to-date The position requires attention to detail, strong organizational skills, and the ability to work effectively with different teams to facilitate efficient document management processes Key Responsibilities: Document Management:Receive, process, and organize various types of documents, including contracts, technical reports, correspondence, drawings, and other relevant records Ensure all documents are correctly named, numbered, and filed in a logical and easily retrievable manner Implement document version control to avoid confusion and maintain document history Keep track of document approval and review processes Document Control System:Utilize document management software or other electronic systems to manage and track documents efficiently Provide training and support to employees on the proper use of the document control system Ensure the document control system complies with company standards and industry regulations Distribution and Retrieval:Manage the distribution of documents to authorized personnel, both internally and externally, while ensuring appropriate access permissions Monitor and track document retrieval requests, ensuring timely responses and maintaining records of document movement Quality Assurance:Perform periodic audits of documents to verify accuracy, completeness, and compliance with established procedures and standards Report any discrepancies or non-conformities to the relevant parties and work with them to resolve issues Document Security and Confidentiality:Ensure sensitive and confidential documents are appropriately protected and accessible only to authorized personnel Adhere to data protection and privacy policies to maintain the confidentiality of sensitive information Collaboration:Collaborate with various departments, project teams, and stakeholders to gather and compile documentation for different projects or purposes Facilitate effective communication and information sharing among team members Record Retention:Manage the retention and disposal of documents in accordance with the organization's policies and legal requirements Continuous Improvement:Identify opportunities for streamlining document control processes and implementing best practices Propose and implement improvements to enhance document management efficiency Requirements :Bachelor's degree or equivalent qualification in a relevant field Proven experience as a Document Controller or in a similar role Familiarity with document management software and electronic document control systems Excellent organizational skills and attention to detail Strong communication and interpersonal skills

Update and distribute performance data spreadsheets. Responsible for organizing and facilitating weekly and monthly ED/AD/DnA & LTs meetings. Implement and support forums and campaigns of BNI Vapi Valsad. In charge of welcoming and assisting international speakers and guests. Attend all inquiries received via email and phone keeping the Operations Coordinator informed. Ensure that any assistance needed by the Directors and National Office Team is provided to them in a timely manner. Attend all National Office Meetings as required and update the Team Members on all information needed by them in a timely manner. Support all events of BNI Vapi-Valsad. Perform other operational coordination tasks as required. Preparing Data/Reports needed by National Team ND, Head of Operations, District Directors, Training Team etc Preparing Presentations needed by Head of Operations and other National Office Team Members Distribute Chapter Traffic Lights to EDs/RDs/SFs highlighting the key achievements Distribute World Traffic Lights and 3+1 Traffic Lights to all EDs/RDs/SFs highlighting the key achievements Scheduling calls for Head of Operations as needed Qualifications Required: At least 1 year of experience in operations, customer service, or a Bachelors degree in business administration, English language, or related fields. Bilingual. Strong critical thinking, time-management, interpersonal and verbal communication skills. Attention to detail and problem-solving skills. Ability to maintain the confidentiality of company information. Proficiency in MS Office (MS Excel and MS Outlook, in particular). Ability to work under pressure and meet deadlines. Preferred: Proficient in English communication, with IELTS certification

The Role: As a Procurement Executive, you will procure Marine Products / Spares and Services, co-ordinate with Clients and Vendors via Email and calls, to ensure that the company operational needs are met on time. Responsibilities: Handling orders/request received by Client. ( Marine base products / Spares and services ) Periodic internal supplier/vendor database and Orders data to be updated and maintained. Identifying and qualifying suppliers, and meeting organization requirements as per the required specification received. Development of alternate source for better quality, service and price. Sometimes orders to be picked up from vendors or urgent delivery to be made to Clients based in Mumbai. Other procurement activities: Preparing Quotations, Purchase Orders, Requisitions and other documents etc. Search alternative / new vendors as and when required. Slow moving inventory management. Aptitude in decision-making and working with numbers, collecting and analyzing data. Preferred candidate profile Freshers willing to work Perks and benefits As per company rules & regulation

Responsibilities: * Manage office operations: scheduling appointments, coordinating meetings * Book tickets & manage petty cash: reconcile statements, issue receipts * Handle calls & emails: respond promptly, maintain records *Documentation Travel allowance

Experiential Centre Operations & Maintenance Oversee the daily operations of the Experiential Centre , ensuring that it is fully functional, well-maintained, and aligns with the organizations vision for the space. Ensure that all equipment and displays in the Experiential Centre are operational and regularly serviced, including any technology-based installations, interactive displays, or customer-facing tools. Visitor Management and Engagement Implement systems to manage visitors to the Experiential Centre , ensuring that they are greeted, registered, and guided appropriately. Work with the marketing and customer relations teams to ensure a smooth visitor experience, from arrival to the conclusion of their visit. Branding and Display Management Ensure the Experiential Centre is visually engaging, maintaining brand consistency across displays and exhibits. Coordination of Events and Activities Plan and coordinate events or promotional activities within the Experiential Centre , including product demonstrations, workshops, seminars, and VIP visits. Work closely with the Sales & Marketing or Events team to schedule and manage these activities, ensuring all logistics are handled, including catering, equipment, and other arrangements. Health, Safety, and Compliance for Experiential Centre Ensure that the Experiential Centre adheres to all health and safety standards, including emergency protocols specific to visitor activities, equipment handling, and facility management. Ensure compliance with any local laws or regulations concerning public spaces. Ensure all operations, facilities, and activities comply with local government regulations and security requirements. Regularly review and stay updated on changes to regulations and security standards to maintain compliance. Vendor and Supplier Management for Experiential Centre Manage relationships with external vendors providing services for the Experiential Centre . Negotiate contracts and ensure suppliers deliver on time and meet quality expectations. Budget Management for Experiential Centre Oversee and manage the budget for the Experiential Centre , including costs for installations, maintenance, staffing, events, and other operational expenses. Ensure that spending aligns with the department’s financial goals and identify areas where cost efficiency can be achieved. 8. Facility Management Oversee and manage a three-storey building , and office space, ensuring all areas are properly maintained and functioning efficiently. Supervise maintenance staff and coordinate the repair of office equipment, infrastructure, and security systems. Inventory Control Maintain and track office supplies, equipment, and other assets, including gym equipment and any specialized items for the Experience Centre. Implement processes for procurement, storage, and distribution of office materials. Security Management Develop and implement security protocols to ensure the safety of the premises, staff, and company assets, particularly for the Experience Centre . Coordinate with security agencies and monitor the security systems, such as CCTV cameras and alarm systems, ensuring compliance with local security regulations and company requirements. 11. Crisis Management and Problem Solving Ensure that contingency plans are in place for various scenarios and maintain a calm and strategic approach during crises.

Responsibilities: *Order Processing and fulfillment * Manage office operations: scheduling, supplies, maintenance * Coordinate meetings & events: logistics, communication * Maintain records & databases: data entry, filing *stock management

Responsibilities: * Manage office supplies inventory & ordering process * Coordinate meetings, events & visitor logistics * Maintain confidentiality at all times * Ensure compliance with company policies & procedures

Responsibilities: * Manage office operations: scheduling, logistics, supplies. * Coordinate meetings & events: planning, execution, evaluation. * Ensure compliance with policies & procedures: maintenance, safety, security.

At Capgemini Invent, we believe difference drives change. As inventive transformation consultants, we blend our strategic, creative and scientific capabilities,collaborating closely with clients to deliver cutting-edge solutions. Join us to drive transformation tailored to our client's challenges of today and tomorrow.Informed and validated by science and data. Superpowered by creativity and design. All underpinned by technology created with purpose. About The Role Workplace Services Partners are responsible to operate, maintain, improve and adapt the Capgemini workplaces premises and infrastructure for creating a safe, secure and effective working environment for the business to function. Ensure optimal occupancy of workspaces, managing space requirement, delivering high quality services within the workplaces, driving Service Excellence supported by local, regional teams and external Global IFM partners. - Grade Specific Drive Workplaces services teams to ensure the success of delivery. Resolve operational problems and deliver the services within defined schedules and service level agreements. Interface with business stakeholders and internal clients to better understand issues requests and provide right services. Management of Customer Satisfaction surveys. Coordination of annual governance calendar in conjunction with our external Global IFM partners. Drive projects and initiatives. Analysis of Employee feedback relating to Workplace Services and suggesting and driving recommendations for improvement.

Person who knows Tally Software and has a two wheeler

Responsibilities: Manage petty cash system accurately Maintain office supplies inventory Coordinate meetings & events with team members Provide administrative support using MS Office skills Process paperwork efficiently Do research based on tasks provided

Role & responsibilities Onboarding & Induction Employee Engagement Legal complience & Lisoning Contract labour management Training & Development Preferred candidate profile PGDM/MBA/Graduate in Human resource with 3+ years of experiece as HR Generalist/Plant HR/HR Operations Perks and benefits Canteen Transportation

Qualification : Any graduate Profile: Take care of the Admin Activities Required Candidate profile Location : Near Gandhipuram - Coimbatore 5 working days , 2 days week off, Gender - Female apply to bindhu@simho.in

Position Title: Executive Administration Location: Hyderabad/ Pune/ Noida Role Summary: We are looking for fresh graduates who are enthusiastic and eager to begin their careers in Administration. The role will offer exposure to facility operations, vendor coordination, and employee support services in a corporate environment. This is a full-time position with structured responsibilities and learning opportunities. Key Responsibilities: Assist in daily coordination with facility vendors (housekeeping, security, pantry). Support admin helpdesk and respond to employee requests. Track and maintain records of office consumables and stationery. Support in organizing internal events, meeting room setups, and logistics. Maintain documentation and assist in audit readiness. Coordinate with internal teams for administrative tasks as required. Desired Skills and Experience: Fresher (0-6 months of internship or campus experience preferred). Good communication and interpersonal skills. Basic working knowledge of MS Office Word, Excel, Outlook. Willingness to learn and take initiative. Team player with a positive attitude.

Min 2+ yrs of exp in an Office Administration Front Desk or Administrative Assistant role preferably in a corporate environment Maintaining an organized & productive work environment supporting various department & enhancing overall office efficiency Required Candidate profile Manage the reception area greeting visitors Handle incoming and outgoing calls, emails & mails correspondence Maintain a professional & welcoming environment for all visitors and employees