Front Desk Receptionist

JD for Front Desk Receptionist:

Job brief

We are looking for a Front Desk Receptionist who will be the primary point of contact for managing the office premises and ensuring professional, efficient communication and administrative support for the entire office

Responsibilities

• Warmly welcome and professionally greet all clients, visitors, vendors, and job applicants. Direct them to the appropriate person or meeting room promptly.
• Manage the multi-line phone system, directing calls accurately, taking detailed messages, and handling general inquiries in a polite and professional manner.
• Coordinate outgoing courier services and shipments.
• Monitor and respond to general company inquiries received via the main company email address.
• Manage the booking of meeting rooms, ensuring they are prepared before and cleaned after scheduled meetings.
• Manage visitor sign-in/out procedures, and ensure compliance with security protocols.
• Monitor and maintain inventory of office supplies (stationery, other office supplies) and place orders as needed, ensuring budget adherence.
• Assist the Administrative and HR team with basic data entry, filing, scanning, and photocopying tasks.

Requirements:

• Proven experience working in a corporate reception or front office role, preferably within a technical, corporate, or professional services environment.
• Excellent verbal and written communication skills in English.
• High level of proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Strong organizational skills, attention to detail, and the ability to multitask effectively under pressure.
• Professional demeanour and polished presentation.

Experience:

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