2474 Office Administration Jobs - Page 11

Highly organized and personable individual to join our team as a Receptionist cum Administrator. In this role, you will be the first point of contact for visitors and provide essential administrative support to ensure the smooth and efficient operation of our office. Responsibilities: Reception Duties: Greet and welcome visitors in a professional and courteous manner. Answer, screen, and direct incoming phone calls to the appropriate personnel. Provide accurate information to visitors and callers regarding the organization. Manage the reception area, ensuring it is tidy, presentable, and well-maintained. Receive, sort, and distribute daily mail, deliveries, and courier services. Inward & outward register. Administrative Support: Provide general administrative and clerical support to various departments and staff members. Prepare, format, and proofread documents, reports, and correspondence. Manage and maintain office supplies inventory and place orders as needed. Schedule and coordinate meetings, appointments, and conference room bookings. Assist with data entry, filing, photocopying, and scanning. Organize and maintain electronic and physical filing systems. Assist in the preparation of presentations and meeting materials. Coordinate travel arrangements and prepare expense reports. Assist in office events and activities. Liaise with vendors and service providers. Office Management: Ensure the smooth running of the office and address any maintenance or facility issues. Maintain office equipment and coordinate repairs as needed. Oversee and coordinate housekeeping services to ensure the office is clean, organized, and well-maintained. This include: Liaising with cleaning staff or vendors. Ensuring that common areas, meeting rooms, and restrooms are tidy. Reporting any maintenance issues or cleaning needs. Manage Annual Maintenance Contracts (AMCs) for office equipment and services, including: Tracking AMC schedules and renewals. Liaising with AMC providers. Ensuring timely service and maintenance. Maintaining AMC documentation. Qualifications: High school diploma or equivalent; additional qualifications in office administration or a related field are preferred. Work experience as a Receptionist, Front Office Representative, Administrative Assistant, or similar role. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Excellent verbal and written communication skills. Perks : Pick & Drop , Lunch facility provided.

Highly organized and personable individual to join our team as a Receptionist cum Administrator. In this role, you will be the first point of contact for visitors and provide essential administrative support to ensure the smooth and efficient operation of our office. Responsibilities: Reception Duties: Greet and welcome visitors in a professional and courteous manner. Answer, screen, and direct incoming phone calls to the appropriate personnel. Provide accurate information to visitors and callers regarding the organization. Manage the reception area, ensuring it is tidy, presentable, and well-maintained. Receive, sort, and distribute daily mail, deliveries, and courier services. Inward & outward register. Administrative Support: Provide general administrative and clerical support to various departments and staff members. Prepare, format, and proofread documents, reports, and correspondence. Manage and maintain office supplies inventory and place orders as needed. Schedule and coordinate meetings, appointments, and conference room bookings. Assist with data entry, filing, photocopying, and scanning. Organize and maintain electronic and physical filing systems. Assist in the preparation of presentations and meeting materials. Coordinate travel arrangements and prepare expense reports. Assist in office events and activities. Liaise with vendors and service providers. Office Management: Ensure the smooth running of the office and address any maintenance or facility issues. Maintain office equipment and coordinate repairs as needed. Oversee and coordinate housekeeping services to ensure the office is clean, organized, and well-maintained. This include: Liaising with cleaning staff or vendors. Ensuring that common areas, meeting rooms, and restrooms are tidy. Reporting any maintenance issues or cleaning needs. Manage Annual Maintenance Contracts (AMCs) for office equipment and services, including: Tracking AMC schedules and renewals. Liaising with AMC providers. Ensuring timely service and maintenance. Maintaining AMC documentation. Qualifications: High school diploma or equivalent; additional qualifications in office administration or a related field are preferred. Work experience as a Receptionist, Front Office Representative, Administrative Assistant, or similar role. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Excellent verbal and written communication skills. Perks : Pick & Drop , Lunch facility provided.

The Travel Desk Executive will manage the end-to-end travel logistics for athletes, coaches, and staff members both domestic and international. The role involves booking arrangements, visa processing, and tracking travel costs per athlete, ensuring transparency, accountability, and alignment with the organization's planning and budgeting. Key Responsibilities Travel Planning & Execution Manage flight, train, and local transport bookings for athletes, coaches, staff, and officials. Prepare detailed travel itineraries aligned with competition, training, or exposure schedules. Coordinate group bookings and manage last-minute changes or contingencies efficiently. Visa & Documentation Handle visa application processes including documentation, embassy coordination, and appointment bookings. Maintain accurate records of passports, visa validity, and renewals for all traveling stakeholders. Work with relevant authorities for official invites, NOCs, and supporting documents. Vendor & Cost Management Liaise with travel agencies and booking platforms to secure cost-effective options. Ensure compliance with internal travel policies and approvals for all bookings. Process invoices and follow up on vendor payments in coordination with the accounts team. Travel Data & Cost Tracking Maintain detailed records of travel expenditure by athlete, coach, and event. Prepare per-athlete and per-trip cost summaries to support internal reviews and budgeting. Submit monthly and quarterly travel expenditure reports to management. Support the finance team during audits by providing organized, traceable travel data. Coordination & Support Communicate travel plans and confirmations promptly to all stakeholders. Act as the go-to person for any travel-related issues or emergency changes. Provide travel assistance for major events, international departures, or delegations as needed. Key Requirements Education : Graduate in any discipline; Certification in Travel & Tourism (IATA/UFTAA or equivalent) is a plus. Experience : 3 to 5 years in travel coordination, preferably with exposure to sports teams or education groups. Skills : Strong knowledge of booking platforms and visa procedures Proficiency in MS Excel/Google Sheets for travel data and cost tracking High attention to detail with the ability to handle large datasets Excellent communication and organizational skills Ability to manage high-pressure travel schedules and large group logistics

CANDIDATE WHO ARE APPLYING FOR THIS JOB MUST HAVE KNOWLEDGE ABOUT INVOICE GST WORD EXCEL HIRING FEMALE CANDIDATE ONLY

The Apex Group was established in Bermuda in 2003 and is now one of the worlds largest fund administration and middle office solutions providers. Our business is unique in its ability to reach globally, service locally and provide cross-jurisdictional services. With our clients at the heart of everything we do, our hard-working team has successfully delivered on an unprecedented growth and transformation journey, and we are now represented by over circa 13,000 employees across 112 offices worldwide.Your career with us should reflect your energy and passion. Thats why, at Apex Group, we will do more than simply empower you. We will work to supercharge your unique skills and experience. Take the lead and well give you the support you need to be at the top of your game. And we offer you the freedom to be a positive disrupter and turn big ideas into bold, industry-changing realities. For our business, for clients, and for you DisclaimerUnsolicited CVs sent to Apex (Talent Acquisition Team or Hiring Managers) by recruitment agencies will not be accepted for this position. Apex operates a direct sourcing model and where agency assistance is required, the Talent Acquisition team will engage directly with our exclusive recruitment partners.

About the Role: We re looking for a dynamic, smart, and proactive Accounts cum Admin Manager who thrives on responsibility and delivers without being micromanaged. This role is ideal for someone who combines strong accounting and financial skills with the ability to handle day-to-day administrative operations. If you re the kind of person who sees what needs to be done and gets it done fast and right this role is for you. Key Responsibilities: Finance & Accounts Manage day-to-day accounting operations and ensure compliance with financial regulations. Prepare and analyze financial statements, cash flow reports, budgets, and forecasts. Handle vendor payments, invoicing, TDS, GST filings, bank reconciliations, and payroll. Build and maintain dashboards and reports using Excel/BI tools for management review. Support audits (statutory/internal) and coordinate with external consultants when required. Ensure real-time tracking and analysis of financial data to support leadership decisions. Admin & Operations Oversee general office administration, including asset management, procurement, and facility upkeep. Ensure all internal processes (attendance, reimbursements, vendor contracts, etc.) run smoothly. Liaise with government departments, vendors, and service providers as required. Drive operational efficiency by proactively identifying and fixing bottlenecks in workflows. You re a Great Fit If You: Are analytical, sharp, and solution-oriented , with a get-it-done attitude. Have strong command over accounting principles , compliance, and MIS reporting. Can work independently and take ownership of outcomes without needing constant direction. Are highly organized and capable of juggling multiple responsibilities effectively. Have hands-on experience with BI tools, Tally/Zoho Books , Excel, and financial automation. Understand the importance of timelines and accuracy in both admin and finance functions. Qualifications: Bachelor s or Master s degree in Commerce, Finance, or related field. Minimum 5 years of experience in a similar role. Experience with creating business reports, dashboards, and financial data analysis . Proficiency in Tally, Zoho Books, Excel, and BI tools is a must. What We Offer: A no-nonsense work environment where your speed and smarts are valued. Opportunity to work closely with senior leadership. Freedom to build systems and improve processes. Competitive compensation.

Job Profile: Admin Asst Assist in day-to-day office operations and administrative tasks. Maintain and organize office files, records, and documents (physical and digital). Support in scheduling meetings, preparing agendas, and managing calendars. Sports for women

Responsibilities: * Manage office operations * Maintain records & files * Ensure administrative efficiency * Communicate effectively with team * Computer Knowledge * MS Excel

We are looking for a highly skilled and experienced Deputy Manager to join our team as an Executive Assistant in the IT Services & Consulting industry. The ideal candidate will have 6-10 years of experience. Roles and Responsibility Provide executive-level support to senior management, ensuring seamless day-to-day operations. Develop and implement effective administrative processes to enhance productivity and efficiency. Coordinate travel arrangements, meetings, and events with precision and attention to detail. Manage complex calendars, scheduling appointments and managing time effectively. Collaborate with cross-functional teams to achieve business objectives and drive growth. Analyze data and provide insights to inform strategic decisions. Job Requirements Proven experience in executive assistance or a related field, with a minimum of 6 years of experience. Strong knowledge of office administration, including calendar management and travel coordination. Excellent communication and interpersonal skills, with the ability to build strong relationships. Proficient in Microsoft Office Suite, particularly Excel, Word, and PowerPoint. Ability to work independently and as part of a team, demonstrating discretion and confidentiality. Strong problem-solving skills, with the ability to think critically and creatively.

Keep front desk tidy and presentable with all necessary material, Greet and welcome guests and candidates , Answer questions and address complaints, Answer all incoming calls and redirect them or keep messages, Accept all currieries, letters, package

We are looking for a highly skilled and experienced Deputy Manager to join our team as an Executive Assistant in the IT Services & Consulting industry. The ideal candidate will have 7-10 years of experience. Roles and Responsibility Provide executive-level support to senior management, ensuring seamless day-to-day operations. Develop and implement effective administrative processes to enhance productivity and efficiency. Coordinate travel arrangements, meetings, and events with precision and attention to detail. Manage complex calendars, scheduling appointments and managing correspondence. Collaborate with cross-functional teams to achieve business objectives and drive growth. Analyze data and provide insights to inform strategic decisions. Job Requirements Proven experience in executive assistance or a related field, with a minimum of 7 years of experience. Strong knowledge of office administration, including calendar management and correspondence. Excellent communication and interpersonal skills, with the ability to work effectively at all levels. Proficient in Microsoft Office Suite, particularly Excel, Word, and PowerPoint. Ability to prioritize tasks and manage multiple projects in a fast-paced environment. Strong analytical and problem-solving skills, with attention to detail and accuracy.

CO having S4 Hana implementation exp min 6+ yrs. of exp. Can handle client workshop Do gap analysis and create design docs. Write functional specs and work with technical team to deliver customizations. Able to configure and drive the integration with others modules.

Key Responsibilities: 1.Oversee daily administrative and operational activities at the Varanasi Airport office. 2.Coordinate with internal teams (sales, marketing, design, operations) and vendors to ensure smooth execution of advertising campaigns.

Job Summary: We are looking for HINDI and ENGLISH speaking female candidates to fill the position of Front Office-cum-Admission Executive. The ideal candidates should possess excellent communication skills in both Hindi and English. The role involves handling front office responsibilities, administration, managing admissions, and completion of registration hence providing exceptional customer service. Key Responsibilities: Handle front office operations, including reception, telephone, incoming inquiry calls, messages and email management Manage admissions, including responding to inquiries, processing applications, and coordinating with students and/or parents Provide exceptional customer service to students and/or parents, and visitors/direct candidates/students Develop and maintain coordinations with students, parents, and other stakeholders Perform other administrative tasks as required Requirements: Both Hindi and English communication skills is MUST Excellent interpersonal and customer service skills Ability to work in a fast-paced environment Proficiency in MS Office and other software applications Tele-calling and voice calls skills are an added advantage Salary and Benefits: Monthly salary: INR 15,000 + incentives

We are Hiring Below Requirements Office Admin Networking Engineer Service Engineers Store Incharge Show room Sales Executives For IT Service Company Located In Kuvempunagar For more Details Call:7411543666-Taquveem

Responsibilities: Manage calendar, schedule appointments & meetings Draft letters, book travel & hotels Provide administrative support to team members Coordinate office operations & admin tasks Personal Assistant Works

What will you drive? As the Admin Manager , you will be at the heart of driving seamless administrative operations that directly impact our people experience and organizational culture. You will: Lead Administration Across Locations : Manage all office and facility-related administrative functions to ensure smooth daily operations. Enhance People Experience : Partner with HR and other cross-functional teams to deliver a workplace that is efficient, safe, and employee-centric. Policy & Process Implementation : Develop and enforce policies that support compliance, operational efficiency, and a great employee environment. Vendor & Contract Management : Manage office-related vendors end-to-endfrom onboarding and negotiations to monitoring SLAs and contract renewals. Budget Ownership : Prepare and manage the administration budget while ensuring cost-effectiveness and quality service delivery. Compliance & Safety : Ensure all processes meet legal and regulatory standards, including workplace health and safety norms. Team Leadership : Lead, mentor, and grow the administration team to support evolving business needs. Who are we looking for? Experience : 7 - 12 years of experience in administration, facility or office management, preferably within high-growth or multi-location organizations. People-Focused Mindset : Passion for delivering exceptional internal service and enhancing workplace experience for employees. Leadership : Proven ability to manage and motivate teams while handling complex multi-location operations. Operational Excellence : Strong understanding of admin systems, vendor negotiations, logistics, and workplace compliance. Business Acumen : Skilled in cost optimization, contract management, and cross-functional collaboration. Problem Solver : Proactive, solution-oriented mindset with attention to detail and the ability to troubleshoot quickly. Communication : Strong communication and stakeholder management skills across levels. Tech-Savvy : Proficient in MS Office and administrative tools used for workflow, reporting, and vendor tracking. Interested candidates can share their CV's at manvi.arora1@cars24.com

Responsibilities: * Manage front desk operations * Maintain office supplies inventory * Coordinate guest visits * Handle client calls & queries * Support HR administration tasks *Support office administration tasks Annual bonus Provident fund

Office Administration, Opening and Closing of Office Minor Repairs for office Internet and IT for office Preparing MIS of team members Organising interviews Doing HR related works

Mantras2success Consultants is seeking a highly organized and proactive Senior Administration Executive for a multinational company specializing in manufacturing solutions for the Mobile Construction Machinery Industry. This comprehensive role involves overseeing asset and facility management, handling billing and documentation, managing travel and hospitality, and ensuring seamless overall office administration. Key Responsibilities Asset & Facility Management : Maintain a detailed list of all assets with their current status. Cultivate strong relationships with asset vendors for timely service and support. Monitor office supply levels and reorder when required to prevent shortages. Maintain asset verification reports and ensure the proper installation of new systems as per requirements. Record and issue office equipment to employees, updating records regularly. Ensure preventive maintenance of office equipment, call for repairs as needed, and evaluate new equipment and techniques for operational efficiency. Billing & Documentation : Submit original bills to accounts via email, clearly mentioning due dates. Maintain a comprehensive list of all bills with their due dates and proactively follow up with billing authorities in case of delays. Develop and maintain an efficient documentation and filing system for both paper and electronic records. Accurately and timely handle office expenses and billing cycles. Travel & Hospitality Management : Manage staff expense requests and travel reports efficiently. Coordinate with travel vendors and service departments to ensure smooth employee travel arrangements. Make all necessary travel arrangements, including Flights / Railways / Bus / Hotel bookings for Directors and employees. Schedule meetings as and when required in coordination with relevant departments. Maintain reports of staff out of office for business needs. Office Administration : Oversee daily administrative operations to ensure the smooth functioning of the entire office. Assist in organizing in-house and external events, ensuring all administrative arrangements are meticulously in place. Supervise housekeeping staff; prepare record logs for cleaning schedules of all washrooms and monitor regular cleanliness. Suggest continuous improvements for overall office cleanliness and hygiene standards. Required Skills & Qualifications Proven experience in a comprehensive administrative role, ideally with exposure to asset management, billing, travel coordination, and general office administration. Strong organizational and multitasking abilities with a keen eye for detail. Excellent communication and interpersonal skills for effective vendor and internal team coordination. Proficiency in maintaining records, managing documentation, and using relevant office software. Ability to work independently and proactively manage various administrative tasks. Company Profile Our client is a multinational company involved in the manufacturing of individual solutions for the Mobile Construction Machinery Industry. Contact For inquiries, please contact: Priyanka Patel HR Recruiter Mantras2Success 7984778050 [HIDDEN TEXT]

We are looking for a reliable Office Administrator to join our team. The ideal candidate will be responsible for overseeing daily office operations, providing administrative support, and ensuring efficient workflow within the organization. This role requires strong organizational skills, attention to detail, and the ability to multitask effectively. Key Responsibilities: Office Coordination: Manage daily office activities to ensure compliance with company policies and procedures. Administrative Support: Provide administrative assistance to staff, including managing correspondence, scheduling meetings, and maintaining office records. Visitor Management: Welcome visitors and guests, ensuring they are directed to the appropriate personnel. Communication: Handle incoming calls and emails, responding promptly and professionally to inquiries. Inventory Management: Monitor office supplies, track inventory levels, and place orders as necessary to maintain adequate stock and coordinate with vendors as and when required . Record Keeping: Maintain systematic filing systems (both manual and electronic) for easy retrieval of information and following up customers for pending documents . Financial Support: Assist with bookkeeping tasks, budgeting, and expense reports, collaborating with the finance department as needed. Team Collaboration: Support various departments with administrative tasks and assist colleagues whenever necessary. Qualifications: Education: bachelors degree in office administration or a related field is preferred. Experience: Previous experience as an Office Administrator, office assistant, or in a similar role is advantageous. Skills: Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and office management software. Excellent organizational and time management skills. Strong written and verbal communication abilities. Attributes: Detail-oriented, self-motivated, and able to work independently with minimal supervision. Key Skills : Office Administration Administrator Office Admin

Oversee admin operations, vendor coordination, inventory, compliance, and team support for HORECA services at Kingdom Foods, ensuring smooth workflow, documentation, and service efficiency. Food allowance

Responsibilities: * Manage office administration: facilities, supplies, events * Collaborate with leadership team on strategic initiatives * Ensure compliance with policies & procedures Annual bonus Provident fund

We are seeking a dynamic and experienced Head of Administration to lead and oversee all administrative functions, including office administration, facilities management, travel coordination, and security operations. This role is critical in ensuring consistent implementation of organizational procedures and maintaining operational excellence across all locations. Preferred Candidate Profile: We are particularly interested in candidates who are retired officers from the Indian Army , bringing with them proven leadership abilities, a disciplined approach to operations, and extensive experience in managing facilities and teams. Key Responsibilities : Lead and manage all aspects of office and facilities administration Ensure robust travel and logistics coordination across locations Oversee security protocols and procedures for the organization Develop and implement standard operating procedures and policies Liaise with internal stakeholders and external agencies for seamless operations Drive efficiency, cost control, and compliance across administrative functions Oversee Vendor management for PAN India and overseas operations Liaise with the authorities i.e. Seepz, police department, Shops and Establishments department, water department, Talathi office, Forest office etc. Requirement : Completed Graduation in any stream Minimum 18 years of experience into Administration role & Leadership Male candidates only Experience in a BPO or service industry background is considered an added advantage Excellent Communication skills (Written - English & Spoke - English, Marathi & Hindi) Comfortable with Andheri - East as job location . Mumbai base candidates preferred Interested applicants can apply on the job post or share resume on the below email ID Francis Fernandes - francis.fernandes@datamatics.com

Key Responsibilities: Coordinate and oversee day-to-day office operations. Maintain records and manage data entry tasks efficiently. Handle incoming calls, emails, and correspondence. Organize and schedule meetings, appointments, and travel arrangements. Manage office supplies and maintain inventory. Liaise with vendors and service providers for office maintenance. Assist in onboarding and documentation for new employees. Ensure proper filing and documentation of important records. Support HR and Finance departments with administrative tasks. Monitor cleanliness, safety, and general upkeep of the office premises. Handle courier services and postal requirements. Maintain confidentiality of sensitive information.