Job
Description
As an Office Administrator & Executive Assistant with 38 years of experience supporting top leadership, preferably a CEO or Founder, you will play a crucial role in ensuring the smooth functioning of our office operations and providing comprehensive support to our Founder. Your proactive and detail-oriented approach will be essential in handling administrative, executive, and logistical tasks efficiently. Key Responsibilities: - **Executive Support** - Manage the Founder's calendar, schedule meetings, appointments, and calls. - Coordinate complex travel arrangements including domestic & international trips. - Handle passport and visa appointments, ensuring updated travel documentation. - **Communication Management** - Act as the primary point of contact for all communication on behalf of the Founder. - Screen, prioritize, and respond to emails, calls, and other correspondence effectively. - **Project Coordination** - Assist in tracking key projects, follow up on action items, and ensure timely completion of deliverables. - Liaise with cross-functional teams to maintain project momentum. - **Administrative & Office Management** - Oversee general office administration, including supplies, equipment maintenance, and vendor management. - Handle ticket bookings (flights, trains, cabs, hotels) and logistics for both personal and professional travel. - Maintain organized digital and physical records, documents, and files. - **Documentation & Reporting** - Draft internal and external communications, reports, and presentations. - Maintain and update confidential files and important documentation. - **Event Coordination** - Organize and support the planning of company events, team meetings, and offsites. - Collaborate with HR and other departments for seamless event execution. Requirements: - Graduate in any discipline; additional certifications in office administration or business communication are a plus. - 38 years of proven experience supporting top leadership (CEO/Founder). - Exceptional organizational and time-management skills. - Strong communication skills both written and verbal. - High degree of professionalism and discretion when handling confidential information. - Proficiency in MS Office (Word, Excel, PowerPoint) and Google Workspace. - Ability to multitask and prioritize effectively in a fast-paced environment. Preferred Attributes: - Self-motivated and solution-oriented. - Comfortable managing both strategic and routine tasks. - Strong interpersonal skills with a collaborative mindset. As an Office Administrator & Executive Assistant with 38 years of experience supporting top leadership, preferably a CEO or Founder, you will play a crucial role in ensuring the smooth functioning of our office operations and providing comprehensive support to our Founder. Your proactive and detail-oriented approach will be essential in handling administrative, executive, and logistical tasks efficiently. Key Responsibilities: - **Executive Support** - Manage the Founder's calendar, schedule meetings, appointments, and calls. - Coordinate complex travel arrangements including domestic & international trips. - Handle passport and visa appointments, ensuring updated travel documentation. - **Communication Management** - Act as the primary point of contact for all communication on behalf of the Founder. - Screen, prioritize, and respond to emails, calls, and other correspondence effectively. - **Project Coordination** - Assist in tracking key projects, follow up on action items, and ensure timely completion of deliverables. - Liaise with cross-functional teams to maintain project momentum. - **Administrative & Office Management** - Oversee general office administration, including supplies, equipment maintenance, and vendor management. - Handle ticket bookings (flights, trains, cabs, hotels) and logistics for both personal and professional travel. - Maintain organized digital and physical records, documents, and files. - **Documentation & Reporting** - Draft internal and external communications, reports, and presentations. - Maintain and update confidential files and important documentation. - **Event Coordination** - Organize and support the planning of company events, team meetings, and offsites. - Collaborate with HR and other departments for seamless event execution. Requirements: - Graduate in any discipline; additional certifications in office administration or business communication are a plus. - 38 years of proven experience supporting top leadership (CEO/Founder). - Exceptional organizational and time-management skills. - Strong communication skills both written and verbal. - High degree of professionalism and discretion when handling confidential information. - Proficiency in MS Office (Word, Excel, PowerPoint) and Google Workspace. - Ability to multitask and prioritize effectively in a fast-paced environment. Preferred Attributes: - Self-moti
