65 Administrative Management Jobs

Rockwell Automation is a global technology leader dedicated to assisting the world's manufacturers in becoming more productive, sustainable, and agile. With a team of over 28,000 individuals who contribute to making the world a better place every day, we recognize the uniqueness of our organization. Our employees are passionate problem solvers who take pride in the transformative impact of our work on the world, serving remarkable companies that play vital roles in global food supply, healthcare, clean water, and eco-friendly transportation. We invite all innovators, forward-thinkers, and solution-seekers who seek a platform to showcase their talents and make a difference. If you resonate with these values, we warmly welcome you to join our team! Job Summary: As a Facility Manager at our Chennai plant in Kancheepuram, India, you will oversee all facility requirements, supporting the Plant Director and production staff in achieving manufacturing objectives. You will manage administrative departments, coordinate real estate activities, and ensure efficient facility operations in compliance with regulations and resource utilization. Reporting Structure: You will report to the Facilities Manager, India, with a dotted reporting line to the Plant Director. Key Responsibilities: 1. Facility Management: - Develop SOPs for all facility equipment, including formats, checklists, and trackers for daily operations and maintenance. - Plan and manage maintenance and upkeep of facility equipment. - Coordinate with service providers for maintenance, repairs, and improvements. - Ensure operational security systems. - Support EHS lead for FM deliverables on ISO certifications and compliance. - Optimize space planning and office layout for efficiency. - Manage the property portfolio, lease administration, and compliance. 2. Budget and Cost Management: - Manage annual budgets for facility, administrative, and real estate activities. - Implement cost-saving measures and prepare financial reports and forecasts. 3. Administrative Management: - Establish and comply with company internal processes for facility-related procurement. - Oversee daily administrative operations, implement procedures, and manage office supplies and vendor relationships. 4. Project Management: - Lead office and facility renovation projects, ensuring timely completion within scope and budget. - Coordinate with contractors, architects, and partners. 5. Staff Management and Development: - Manage administrative and facility staff, provide guidance, and conduct performance evaluations. - Identify training needs and foster a collaborative work environment. 6. Vendor and Contract Management: - Negotiate contracts with vendors and service providers. - Track contract performance and ensure compliance with terms. - Evaluate and select vendors based on quality, cost, and reliability. 7. Risk Management: - Identify potential risks related to facilities and real estate. - Develop and implement risk mitigation strategies and support legal team for regulatory requirements. Qualifications and Skills: - Bachelor's degree (Preferably B.Tech Electrical) - Minimum of 12 years of experience in facility management, including at least 4 years in an independent leadership role. - Proficiency in MS Office Suite and facility management software. - Strong negotiation, project management, and communication skills. - Knowledge of health, safety, and environmental regulations. - Experience in budget preparation and cost management. - Attention to detail, adaptability, and leadership abilities. Preferred Qualifications: - Occasional travel between corporate and manufacturing offices. - Ability to perform well under deadlines. What We Offer: Joining our team provides you with the opportunity to collaborate and learn from colleagues in a global organization. We offer a creative work environment, competitive compensation, excellent benefits, and support for personal development through new challenges. Additionally, we provide Corporate Social Responsibility opportunities and access to our 24/7 employee assistance program.,

We are seeking a highly organized and detail-oriented Administrative Assistant to work closely with a Line Manager. You will be responsible for a wide range of internal activities, from managing a good filing system and scheduling appointments to coordinating with third-party service providers and ensuring deadlines are met. This role requires a strong sense of ownership and a commitment to high levels of accuracy and service delivery. Roles & Responsibilities: Work closely with the Line Manager to execute tasks and provide accurate, timely updates. Act as a backup to the Line Manager as required. Participate in meetings, taking clear memos that capture all necessary details. Maintain a good filing system and ensure all assigned documents are kept accurately. Attend to various clerical and administrative tasks as assigned. Identify, connect with, and manage third-party service providers to ensure timely and high-quality service. Liaise with travel desks or external agencies for any travel-related tasks. Schedule appointments and prepare presentation material for meetings. Ensure deadlines are met by both internal and third-party stakeholders. Maintain a good tracking system for assigned tasks and provide daily updates. Work closely with the Line Manager to manage travel arrangements for the Chairman and their family. Conduct thorough research and brainstorm ideas for projects as needed. Skills Required: Strong organizational skills and the ability to maintain accurate records and a good filing system. Excellent communication skills, both written and verbal. Ability to manage third-party service providers and ensure service quality. Proactive and resourceful with a strong sense of responsibility and ownership. Strong research skills with the ability to brainstorm and innovate. Proficient in scheduling appointments and preparing presentation materials. A commitment to continuous improvement and smart working practices. The ability to be available outside of work hours and on non-working days as needed. QUALIFICATION: Bachelor's degree in a relevant field or equivalent practical experience.

We are seeking a highly organized and detail-oriented Administrative Assistant to work closely with a Line Manager. You will be responsible for a wide range of internal activities, from managing a good filing system and scheduling appointments to coordinating with third-party service providers and ensuring deadlines are met. This role requires a strong sense of ownership and a commitment to high levels of accuracy and service delivery. Roles & Responsibilities: Work closely with the Line Manager to execute tasks and provide accurate, timely updates. Act as a backup to the Line Manager as required. Participate in meetings, taking clear memos that capture all necessary details. Maintain a good filing system and ensure all assigned documents are kept accurately. Attend to various clerical and administrative tasks as assigned. Identify, connect with, and manage third-party service providers to ensure timely and high-quality service. Liaise with travel desks or external agencies for any travel-related tasks. Schedule appointments and prepare presentation material for meetings. Ensure deadlines are met by both internal and third-party stakeholders. Maintain a good tracking system for assigned tasks and provide daily updates. Work closely with the Line Manager to manage travel arrangements for the Chairman and their family. Conduct thorough research and brainstorm ideas for projects as needed. Skills Required: Strong organizational skills and the ability to maintain accurate records and a good filing system. Excellent communication skills, both written and verbal. Ability to manage third-party service providers and ensure service quality. Proactive and resourceful with a strong sense of responsibility and ownership. Strong research skills with the ability to brainstorm and innovate. Proficient in scheduling appointments and preparing presentation materials. A commitment to continuous improvement and smart working practices. The ability to be available outside of work hours and on non-working days as needed. QUALIFICATION: Bachelor's degree in a relevant field or equivalent practical experience.

The Principal role at the K12 school requires serving as the academic and administrative head, responsible for defining the institution's vision and direction. Your main duties will involve leading curriculum implementation, staff management, student discipline, parent engagement, and overall school operations to ensure comprehensive student development and academic excellence. You will be expected to provide academic leadership by developing and executing the school's academic vision, ensuring alignment with CBSE board standards across all grades, fostering a culture of continuous improvement in teaching and learning, and overseeing student performance enhancement programs. In terms of administrative and operational management, you will oversee the daily operations of the school, including timetabling, supervision, and scheduling, while ensuring compliance with board regulations, safety standards, and school policies. Budget management, resource allocation, and infrastructure planning will also fall under your purview, in close collaboration with the administrative team. Furthermore, you will be responsible for coordinating with external agencies for inspections, accreditations, and affiliations. Managing the faculty will involve recruiting, training, mentoring, and evaluating teaching and non-teaching staff, as well as facilitating professional development through workshops, coaching, and performance reviews. You will be tasked with promoting collaboration, innovation, and accountability within the staff teams. For student development, you will create and monitor programs that enhance student well-being, behavior, discipline, and leadership. Additionally, you will support inclusive education practices, differentiated instruction, and co-curricular excellence, while also promoting life skills, values education, and career guidance initiatives. In terms of parent and community engagement, you will establish transparent communication with parents through meetings, reports, and feedback mechanisms, while building strong relationships with stakeholders, alumni, and local community members. Representing the school at public events, educational forums, and external stakeholder meetings will also be part of your responsibilities. Strategic planning and vision execution will involve collaborating with school management to define long-term goals and initiatives, driving innovation in pedagogy, technology integration, and school culture, as well as tracking and reporting key performance indicators (KPIs) for school growth and development. Qualifications required for this position include a Master's Degree, B.Ed or equivalent teaching qualification, a minimum of 15-20 years of teaching experience with at least 8 years in a leadership role (Vice Principal / Principal / Academic Director), and a strong understanding of K-12 education systems and curriculum frameworks, particularly CBSE. This is a full-time position with benefits such as commuter assistance, health insurance, and provident fund. The job location is in Lucknow, Uttar Pradesh, and it requires in-person work during day shifts. Candidates must have proficiency in English, and previous experience in administrative roles for at least 8 years is mandatory. Additionally, applicants will be required to answer if they have ever been interviewed by Superhouse Education Foundation.,

Key Responsibilities: Executive Support: Manage calendars, appointments, and travel itineraries for senior leadership. Organize and prepare for meetings, including agendas, presentations, and minutes. Act as the point of contact between executives and internal/external stakeholders. Administrative Management: Draft and review business correspondence, reports, and documents. Manage expense claims, reimbursements, and procurement requests in line with company policies. Maintain files and records in a systematic, confidential manner. Stakeholder Coordination: Liaise with internal teams (HR, Finance, IT) to ensure seamless operations. Coordinate with international teams for scheduling across time zones. Follow up on action items and ensure timely closures. Confidentiality & Discretion: Handle sensitive and confidential information with integrity. Exercise sound judgment in decision-making and communications on behalf of leadership. Required Qualifications & Skills: Education: Bachelor's Degree (any discipline); Diploma in Executive Assistance/Office Management is a plus Experience: 36 years as a Personal Assistant or Executive Assistant in a corporate or shared services setup Skills: Proficiency in MS Office Suite (Outlook, Excel, PowerPoint, Word) Excellent communication and interpersonal skills Strong organizational and multitasking ability Ability to work independently with minimal supervision Discretion and confidentiality are a must

You are looking for a dedicated Center Executive to join Moms Belief in Ujjain, MP. At Moms Belief, we are committed to empowering parents, caregivers, and professionals to assist children with special needs in their developmental journey. As a Center Executive, you will play a crucial role in ensuring the smooth operations of the center, maintaining administrative efficiency, and creating a supportive environment for parents, children, and the team. Your responsibilities will include overseeing administrative activities such as managing inventory, coordinating with vendors, and maintaining documentation. You will serve as the primary point of contact for parents, guiding them through onboarding and the services offered at the center. Collaborating with therapists, doctors, and operational teams will be essential to optimize service delivery and resolve any issues affecting center activities. Additionally, you will be responsible for preparing financial MIS reports, managing leads generated through various platforms, and supporting social media presence under the guidance of the Digital Marketing Team. Ensuring compliance with organizational policies, protocols, and safety standards is crucial in fostering a welcoming and supportive environment for all stakeholders. To excel in this role, you should have a Bachelor's degree and 2-5 years of experience in administrative or operational roles, preferably in healthcare, education, or therapy-based settings. Strong organizational, interpersonal, and communication skills are essential, along with proficiency in MS Office. Basic knowledge of social media platforms is advantageous, and the ability to multitask and problem-solve in a fast-paced environment is key. This is a full-time, permanent role located at a Moms Belief center in Ujjain, MP. Flexibility to work extended hours when necessary for operational or parent-related tasks is required. The position offers health insurance, Provident Fund, and opportunities for professional growth and development. If you are passionate about making a difference in the lives of children with special needs and their families, we welcome you to apply for the position of Center Executive at Moms Belief.,

You will be responsible for creating, updating, and applying HR policies and company guidelines to ensure compliance with standards and regulations mandated by authorities. Your typical duties will include managing local labor hiring and selection processes, supporting business needs through the development, engagement, motivation, and retention of human capital, fostering a positive work environment, conducting routine performance appraisals, assessing on-job training, overseeing general affairs and administrative management matters, and handling other tasks as assigned by your supervisor. You will directly report to the regional supervisor and must be fluent in both English and Chinese. This is a full-time position that requires a Bachelor's degree. The ideal candidate should have a total of 5 years of work experience, with at least 4 years in HR compensation and benefits, and 4 years in recruiting. Proficiency in English and Chinese languages is essential, and possessing a TOEIC certification is preferred. If you meet the requirements and are ready to take on this role, the expected start date is 05/10/2024.,

As an Admin Officer at Podar International School, Solapur, you will be responsible for managing the administrative operations of the school to create a seamless and efficient environment that fosters educational excellence and innovative learning practices. To excel in this full-time, mid-level role, you should have a minimum of 4 to 6 years of relevant work experience. Your key qualifications and skills should include proven expertise in administrative management, demonstrating exceptional organizational abilities and meticulous attention to detail. Proficiency in canteen management, ensuring compliance with health and safety regulations, and optimizing operational efficiency is a mandatory requirement. Additionally, you should possess strong transport management skills to handle logistics and transportation needs while prioritizing safety and punctuality. Your role will involve overseeing and coordinating various administrative functions within the school, such as office administration, student records management, and correspondence. You will work closely with canteen services to maintain high standards of food quality and service, promptly addressing any issues that may arise. Managing transportation logistics efficiently and cost-effectively will be crucial, along with negotiating contracts and maintaining strong relationships with vendors. Furthermore, you will play a pivotal role in organizing school events and meetings, ensuring that necessary resources and logistics are coordinated effectively. Supporting staff and faculty members with administrative tasks to guarantee compliance with school policies and procedures will also be part of your responsibilities. By partnering with facilities management teams, you will contribute to maintaining a safe and orderly school environment. Your excellent communication skills will enable you to interact effectively with various stakeholders, including staff, students, parents, and vendors. Being able to multitask and prioritize duties in a dynamic and fast-paced work environment will be essential. Your problem-solving abilities will help you identify and resolve issues promptly, ensuring the smooth functioning of administrative operations. In summary, as the Admin Officer at Podar International School, you will have the opportunity to make a significant impact by enhancing administrative processes and operations, ultimately contributing to the school's mission of providing quality education and shaping the future.,

As the Director of the Law School, you will serve as the chief academic and administrative officer, responsible for providing overall leadership, management, and strategic direction to the institution. Your role will involve fostering a culture of excellence in legal education, research, and service, while also emphasizing the importance of diversity, equity, and inclusion among students, faculty, and staff. Your key responsibilities will include: Academic Leadership: - Providing visionary leadership to advance the academic mission of the law school. - Overseeing the development and implementation of innovative curriculum and programs to meet the needs of students and the legal profession. - Promoting interdisciplinary collaboration within the law school and across the university. Faculty Recruitment, Development, and Evaluation: - Recruiting, retaining, and supporting a diverse and talented faculty dedicated to excellence in teaching, scholarship, and service. - Offering mentorship and professional development opportunities for faculty members. - Conducting regular evaluations of faculty performance and providing constructive feedback. Student Success and Engagement: - Creating a supportive and inclusive learning environment that encourages student success and well-being. - Implementing strategies to enhance student recruitment, retention, and graduation rates. - Engaging with students through academic advising, mentorship programs, and extracurricular activities. Administrative Management: - Overseeing the day-to-day operations of the law school, including budget planning and resource allocation. - Ensuring compliance with accreditation standards, regulatory requirements, and institutional policies. - Collaborating with university administrators, department chairs, and other stakeholders to advance institutional goals. To qualify for this role, you should possess: - A Ph.D. degree from an accredited Law School. - A distinguished record of teaching and/or practice. - Demonstrated leadership experience in academic administration, preferably in a university setting. - Strong interpersonal and communication skills, with the ability to foster collaboration and consensus among diverse stakeholders. - A commitment to promoting diversity, equity, and inclusion in all aspects of the law school's operations. - Visionary thinking, strategic planning abilities, and a passion for legal education.,

Selection strictly as per BCI Norms. LLM should be upto 2 years with min. 55% and Ph.d in Law. Minimum 15 years of experience is required for this post.

Job Responsibilities includes: Greet And Assist Visitors / guests Handle Incoming / Outgoing Calls Maintain Registers and Records Manage reception area, ensuring professionalism and organization. Provide administrative assistance to the management and staff. Co- ordinate Travel arrangements, meetings, and events. Maintain office supplies, equipment and facilities. Petty cash management and voucher creation. Maintain Stationery Stock Follow up with vendors and clients about Tracking details and couriers Make documents for International couriers Organizing festival events Scheduling and confirming appointments/ meetings Maintain & monitor office muster books such as Attendance register, visitor book,

Industry: Mall Management Job Location: Bangalore Candidate must currently be in Bangalore Corporate Office & Administrative Management Property Management Oversight Vendor Management Stakeholder Management Security & Risk Management Budgeting & Cost Management

As an Office and Facility Administrator, you will play a crucial role in overseeing daily office operations to ensure efficiency in facility management, office supplies, safety, security, and administrative support. Your primary responsibilities will include handling office courier/logistics, compliance, and employee services to maintain a productive work environment. Additionally, you will provide HR administration support by managing tasks such as onboarding, attendance management, and employee engagement. Your role will involve supervising facility operations to ensure compliance with safety and hygiene standards, as well as monitoring office premises, addressing maintenance issues, and managing contracts for facility operations. You will be responsible for managing workspace arrangements, overseeing meeting room bookings, event coordination, and cost allocation. In terms of office supplies and logistics, you will be required to track office supplies, manage procurement efficiently, handle invoices, courier logistics, and maintain accurate shipment records. Furthermore, you will support the HR department with onboarding essentials and full and final settlements. Your support in maintaining statutory records, attendance tracking, and regulatory compliance will be essential. You will also assist in employee engagement activities, manage attendance records, and provide HR administration support by maintaining employee records and coordinating recruitment activities. Key performance indicators for this role will include evaluating workplace efficiency, vendor performance, cost efficiency, and stock availability. You will also be assessed based on the timeliness of procurement, employee onboarding, travel booking, and delivery accuracy. Success will be measured by the high event success rate and employee satisfaction levels achieved through your efforts.,

As the Finance & Admin Manager at SmartHelio Srl, a Swiss-based Certified B Corporation specializing in AI-powered solar performance management software, your primary mission is to optimize solar photovoltaic (PV) asset performance through predictive analytics and machine learning. With over 100 clients globally and more than 5 GW of assets analyzed, SmartHelio Srl has been recognized with over 20 international awards for its innovative approach to solar asset management. In this role, you will be responsible for overseeing accurate monthly bookkeeping in collaboration with the Junior Accountant, as well as liaising with the external accounting firm for timely preparation and submission of quarterly VAT returns. Additionally, you will prepare and submit quarterly financial reports to company lenders, track and manage invoice receivables, and act as the main point of contact for the company's insurance broker. Collaboration with the CEO to develop financial strategies for the company will be a key aspect of your responsibilities. You will also be tasked with developing business and revenue models for various stakeholders in the solar and clean tech industry. The ideal candidate for this role will have proven experience in financial strategy, finance, accounting, or administrative management, preferably in the solar or energy field. Experience with Zoho Books is preferred, and the ability to work independently and coordinate with multiple external stakeholders is essential. Strong attention to detail, excellent organizational skills, familiarity with e-banking systems and financial reporting processes, as well as previous experience working with international teams, particularly in the solar industry, are highly valued. SmartHelio Srl offers a collaborative work environment, a competitive salary, and the opportunity to work in a high-growth setting. If you are a finance professional with less than 6 years of experience and are looking for a full-time role with diverse responsibilities, we encourage you to apply by sending your CV to govinda@smarthelio.com & solar@smarthelio.com. We look forward to hearing from talented individuals who are passionate about contributing to the financial efficiency of our innovative solar performance management software company.,

As an experienced Sales and Administrative Manager in the co-working industry, you will be responsible for managing and overseeing all sales and administrative tasks within the company. Your primary goal will be to attract and retain clients, ensuring the smooth operation of the organization. Your role will involve developing and implementing strategies to acquire new clients while also maintaining strong relationships with existing ones. You will be expected to work independently and efficiently, demonstrating a deep understanding of the co-working industry. Additionally, you will be in charge of handling all administrative duties, including but not limited to managing office operations, overseeing staff, and ensuring the overall success of the co-working company. Your ability to multitask and prioritize tasks will be essential in this role. The ideal candidate for this position will have a proven track record in sales and administration, with a strong ability to work autonomously. Excellent communication and interpersonal skills are a must, as you will be interacting with clients, staff, and other stakeholders on a regular basis. If you are a self-motivated individual with a passion for the co-working industry and a knack for driving sales and managing administrative tasks effectively, we encourage you to apply for this exciting opportunity.,

Job Deliverables Daily Management of shift: Administrative management of associates Job allocation to associates Monitoring and mentoring of associates on productivity, quality and safety. Monitor status of counts and problem solve queues Responsible for shift quality and associated action plans Preparing and implementing training and development plans for associates Conduct a 4M and 5S audit for the respective work stations on a daily basis Stand-in for Area Manager. Basic Qualifications Speak, write, and read fluently in English Preferred Qualifications Experience with Excel

Maintain office supplies inventory and place orders when necessary Organize and schedule meetings and appointments Handle correspondence, documentation, and filing systems Coordinate with vendors and service providers Support HR and finance teams with documentation and records Monitor cleanliness, office maintenance, and IT support coordination Maintain staff attendance and leave records Assist with travel bookings and event planning Role & responsibilities Preferred candidate profile

The role involves developing and implementing recruitment strategies to hire staff for office and shelters, managing job postings, screening, interviewing, and onboarding processes, and maintaining employee records, contracts, and HR documentation. Additionally, the position requires addressing staff grievances, disciplinary actions, and conflict resolution, while fostering a positive work culture in line with Atchayam Trust's values and implementing employee engagement and retention strategies. Ensuring compliance with labor laws and NGO-specific regulations, conducting periodic HR audits and policy updates, overseeing office and shelter administration, including facility maintenance, and ensuring effective implementation of HR policies and procedures at shelters are also key responsibilities. The candidate is expected to travel to shelters as necessary for employee and facility assessments. Qualifications for this role include an MSW(HR) or MBA in Human Resource Management, 3 to 5 years of experience in HR, recruitment, and administration, excellent communication, leadership, and problem-solving skills, and a willingness to travel across multiple shelter locations. The job type is full-time, with benefits including Provident Fund. The work schedule is during the day, and a Master's degree is required, with a minimum of 3 years of total work experience. A willingness to travel 75% of the time is preferred, and the work location is in person.,

You will be responsible for developing and implementing financial systems and controls in alignment with group accounting policies. It will be essential to manage financial risks through the implementation of effective internal controls, financial policies, and risk mitigation strategies. Leading the annual budgeting process and regularly monitoring financial performance against the budget will be part of your role. You will conduct financial analysis to identify trends, opportunities, and risks, providing forecasting and financial analysis to support decision-making. Ensuring accurate and timely financial reporting to the head office and other reporting entities will be crucial, along with compliance with all relevant financial regulations, tax laws, and reporting requirements. You will oversee cash flow and liquidity management, managing the organization's investments, working capital, and debt to optimize returns and minimize financial risks. In addition, you will manage the administrative part of the organization, including knowledge of local laws, taxes, employee-related laws, and compliance requirements. Building and maintaining strong relationships with external stakeholders such as distributors, stockists, suppliers, banks, and auditors will also be a key aspect of the role. This position requires a Bachelor's Degree in Finance and a minimum of 8 years of experience in financial management in an engineering company. A strong understanding of accounting principles and financial reporting standards, experience in developing and implementing financial systems and controls, excellent analytical and problem-solving skills, strong communication and interpersonal skills, proficiency in financial modeling and forecasting techniques, knowledge of relevant financial regulations and tax laws, experience in managing a team and overseeing accounting operations, and understanding of local laws and compliance requirements related to administration and HR are essential. The position is based in Coimbatore, Tamil Nadu, and the ideal candidate should be available to join within 1 month. This role offers a comprehensive and challenging opportunity for a skilled and motivated individual to play a central role in the organization's financial management and contribute to its growth and success.,

Department : Human Resources & General Administration Role Overview We are looking for a dynamic HR & Admin Sr. Executive to manage our day-to-day HR operations and administrative functions. You will support the labs workforce in line with regulatory, quality, and business standards while ensuring a positive and compliant workplace environment. Key Responsibilities Human Resource Functions Manage end-to-end recruitment process: posting jobs, screening candidates, scheduling interviews, onboarding and exit interviews Maintain and update employee records (joining forms, ID cards, attendance, leaves, salary slips) Employee engagement activities, welfare programs, and celebration events Process for annual appraisals Handle monthly payroll processing in coordination with accounts Monitor attendance systems and generate reports (biometric/time sheets) Oversee employee performance tracking and probation reviews Implement and monitor HR policies, code of conduct, and disciplinary processes Coordinate internal audits related to HR documentation (especially ISO/NABL/GLP compliance) Support training programs, skill development, and documentation for NABL/FDA audits Administrative Responsibilities Handle facility management (cleaning, pest control, security, lab utilities, AMC coordination) Maintain office & lab supplies, stock records, and vendor coordination Ensure documentation of compliance records safety logs, visitor registers, lab protocols Liaise with external consultants (e.g. legal, EHS, payroll, insurance) as needed Ensure timely renewal of licenses and certificates (e.g., ISO, fire safety, labour office) Qualifications & Skills Bachelors degree in Human Resource Management , Business Administration , or related field (BBA/BA/BSW); MBA/PGDHRM preferred 0-4 years experience in HR/Administrative roles, preferably in a testing lab, pharmaceutical, or manufacturing environment Good understanding of lab regulatory standards (NABL/GLP/ISO) and labour laws Proficient in MS Office , HRMS tools , and payroll software Strong communication, interpersonal, and organizational skills Ability to handle confidential information with integrity and professionalism

As an Office and Facility Administrator at a Leading Logistics Company in Andheri East, your primary responsibility will be to oversee daily office operations, ensuring efficiency in facility management, office supplies, safety, security, and administrative support. You will be required to handle office courier/logistics, compliance, and employee services to maintain a productive work environment. Additionally, you will provide HR administration support, including onboarding, attendance management, and employee engagement. Your key responsibilities will include supervising facility operations such as maintenance, security, and housekeeping to ensure compliance with safety and hygiene standards. You will also be responsible for managing office premises, addressing maintenance issues, and overseeing contracts (AMCs) for facility operations. Managing workspace arrangements, meeting room bookings, event coordination, and cost allocation will also be part of your administrative management duties. In terms of office supplies and logistics, you will be expected to track office supplies, manage procurement efficiently, handle invoices, courier logistics, and maintain accurate shipment records. Moreover, you will support HR with onboarding essentials and FNF settlements. Furthermore, you will play a crucial role in maintaining statutory records, attendance tracking, and regulatory compliance. Assisting with employee engagement activities, managing attendance records, and supporting HR administration, including employee record maintenance and recruitment coordination, will also be part of your responsibilities. Your performance will be measured based on workplace efficiency, vendor performance, cost efficiency, stock availability, timeliness of procurement, employee onboarding, travel booking, and delivery accuracy. A high event success rate and employee satisfaction will also be key performance indicators for your role.,

As the Finance & Admin Manager at SmartHelio Srl, a Swiss-based Certified B Corporation specializing in AI-powered solar performance management software, you will play a crucial role in optimizing solar photovoltaic (PV) asset performance through predictive analytics and machine learning. With a mission to ensure efficient and sustainable energy solutions, we have gained recognition with over 100 clients across the US, EU, and Asia, analyzing more than 5 GW of assets and receiving over 20 international awards for our innovative approach to solar asset management. Your primary responsibilities will include overseeing accurate monthly bookkeeping in collaboration with the Junior Accountant, liaising with external accounting firms for timely preparation and submission of quarterly VAT returns, preparing and submitting quarterly financial reports to company lenders, tracking and managing invoice receivables, acting as the main point of contact for the company's insurance broker, and working closely with the CEO to develop financial strategies for the company. Additionally, you will be tasked with developing business and revenue models for different stakeholders in the solar and clean tech industry. The ideal candidate for this role will have proven experience in financial strategy, finance, accounting, or administrative management, with a preference for experience in the solar or energy field. Familiarity with Zoho Books is preferred, along with the ability to work independently and coordinate with multiple external stakeholders. Strong attention to detail, excellent organizational skills, familiarity with e-banking systems and financial reporting processes, and experience working with international teams, preferably in the solar industry, are key qualifications we are looking for. The role requires a maximum of 5 years of work experience. In return, we offer a collaborative work environment, a competitive salary, and the opportunity to work in a high-growth environment with a dynamic team where you can contribute to the company's financial efficiency. If you are a finance professional looking for a full-time role with diverse responsibilities, we invite you to apply by sending your CV to govinda@smarthelio.com & solar@smarthelio.com.,

You are responsible for overseeing the day-to-day administrative operations and managing facility-related functions of a construction site for a gated community in Hyderabad. Your role includes ensuring the effective management of site infrastructure, equipment, safety standards, and compliance with legal regulations. You will handle procurement, vendor management, labor contractors, and overall site administration. Facilities Management: - Manage and maintain office premises, construction sites, and facilities, ensuring safety, functionality, and cleanliness. - Supervise building repairs, renovations, and maintenance activities. - Oversee site logistics, including space planning, equipment storage, and facility upgrades. - Liaise with external vendors and contractors for facility maintenance services. - Implement safety policies, regular inspections, and risk assessments to ensure a safe working environment. Administrative Management: - Oversee daily office operations, including reception, document management, and communication systems. - Ensure administrative policies and procedures are followed by all employees. - Monitor inventory levels, manage office supplies, equipment procurement, and asset management. - Facilitate smooth onboarding and offboarding processes for employees. - Prepare and manage the annual budget for facilities and administrative services. - Coordinate and manage travel arrangements, accommodations, and logistics for employees and executives. Reporting & Compliance: - Maintain accurate records of facility maintenance, vendor contracts, and equipment inventory. - Prepare regular reports on facility conditions, administrative expenses, and safety inspections. - Ensure compliance with local laws and construction industry regulations regarding facility operations. Key Skills: - Strong organizational and multitasking abilities. - Excellent communication and vendor negotiation skills. - Ability to handle crises, solve problems, and implement improvements. - Proficiency in administrative tools and software, including MS Office and facility management systems. Qualifications & Experience: - Bachelor's degree in Business Administration, Facility Management, or a related field. - 8+ years of experience in facility and administrative management, preferably in the construction industry. - Knowledge of health, safety, and environmental regulations. - Experience with vendor and contractor management. - Strong understanding of budgeting and cost control in facility management. This is a full-time position located in Hyderabad. If you meet the requirements and are interested, please contact the employer at +91 7780123238.,

JOB DESCRIPTION: EXECUTIVE SECRETARY & ADMIN About M E Energy: M.E Energy offers custom built engineering packagesfor Waste Heat Recovery Systems, Waste Heat Recovery based Power Plants, Process Integrated Boilers, Heat Exchangers, and similar thermal equipment. M.E Energy also offers Thermic Fluid Heaters, Hot Water Generators, Hot Air Generators for special applications. We are currently seeking an adept Executive Secretary to provide comprehensive administrative support to our Managing Director while overseeing administrative functions within the company. This role demands a proactive individual capable of managing various responsibilities effectively, particularly focusing on supporting the Managing Director's needs. Location: Pune Experience required: 1 to 3 years. Remuneration: 15 to 25 k Role & Responsibilities: Executive Support: Manage the Managing Director's schedule, ensuring seamless coordination of meetings, appointments, and travel arrangements. Act as the primary point of contact for internal and external communications, screening and prioritizing correspondence with discretion. Prepare and refine a variety of documents including reports, presentations, and correspondences, maintaining the highest standards of professionalism. Facilitate internal and external meetings, preparing agendas, recording minutes, and following up on action items to ensure efficient outcomes. Foster strong relationships with stakeholders, representing the Managing Director professionally and ensuring their directives are executed promptly. Administrative Management: Oversee administrative operations, providing guidance to support staff to ensure smooth day-to-day functioning of the office. Develop and implement administrative procedures and policies to optimize efficiency and ensure alignment with company objectives. Coordinate facility management activities, ensuring a safe, functional, and welcoming office environment. Manage office supplies, equipment, and vendor relationships, negotiating contracts to ensure cost-effectiveness and quality. Document Management: Maintain meticulous document control, managing both electronic and physical filing systems to ensure easy retrieval and compliance. Facilitate the dissemination of information, ensuring timely and accurate communication of directives and updates. Exercise discretion in handling sensitive and confidential information, always maintaining the utmost confidentiality. Qualifications: Bachelor's degree in any field Proven experience as an Executive Secretary or Administrative Assistant, with a focus on supporting senior executives. Exceptional organizational and time management skills, with the ability to prioritize tasks and meet deadlines effectively. Outstanding communication skills, both written and verbal, with a keen attention to detail and professionalism. Proficiency in Microsoft Office suite (Word, Excel, PowerPoint, Outlook) and other relevant software applications. Leadership capabilities, with experience in supervising administrative staff and fostering a collaborative team environment. Ability to work autonomously with minimal supervision, demonstrating initiative and sound judgment. Flexibility and adaptability, with a proactive approach to problem-solving and continuous improvement. Knowledge of office management systems and procedures. Experience in the engineering or related industry is advantageous Job Type: Full-time Schedule: Day shift Experience: total work: 1 year (Required) Work Location: In person,

For Office Boy : Dusting Chay Pani, Bharna kam, reception, Corporate Event Supervision. For Office Girl : Saf Safai, Dusting Chay Pani, Cooking, Reception, Filling, Key Responsibilities Maintain cleanliness and hygiene in the office premises, including pantry, washrooms, and work areas. Serve tea, coffee, and water to staff and guests. Handle basic administrative tasks such as photocopying, filing, delivering documents, etc. Manage office pantry supplies and inform the supervisor of inventory shortages. Run office errands such as depositing cheques, collecting documents, etc. Assist in setting up meeting rooms and office events. Open and close the office, ensure cleanliness before working hours.