ADMIN EXECUTIVE

Office Administration Manage front-desk operations, reception duties, visitor management Handle incoming calls, emails, couriers, and maintain office communication channels Maintain office supplies, IT consumables (toners, stationery), and equipment inventory Coordinate with housekeeping, security, and facility teams to ensure a well-maintained workplace Vendor & Facility Coordination Liaise with vendors for office maintenance, IT equipment servicing, AMC management, and logistics Assist procurement team in obtaining quotations, preparing purchase requests, and vendor follow-up Track service contracts, renewals, licenses, and facility-related compliance Documentation & Reporting Maintain filing systems (physical and digital) for agreements, invoices, purchase orders, and administrative documents Prepare MIS reports for admin costs, vendor payments, office assets, consumption, etc Process bills, vendor invoices, and coordinate with accounts for timely payments General Office Coordination Schedule and manage meeting rooms, appointments, and calendars Support management and department heads in administrative tasks Handle ad-hoc tasks such as courier dispatch, printing/scanning, petty cash management, etc Requirements Key Skills Required Strong communication (English & Hindi/local language) Good knowledge of MS Office (Excel, Word, PowerPoint) Ability to multitask and prioritize work Good interpersonal and coordination skills Basic understanding of IT hardware administration (added advantage) Time management and organizational skills Qualification Graduate in any stream (BCOM, BBA, BA, BSc preferred) Certification in office administration or HR support is an advantage Soft Skills Professionalism Attention to detail Problem-solving attitude Team player Customer-service orientation