Marketing Operations Specialist

About This Role

Marketing Operations Specialist

What You Will Be Doing

• Marketing Systems & Data Maintenance
• Maintain Airtable bases, Notion trackers, and Google Drive folders used by the marketing team
• Ensure asset repositories are updated with final designs, decks, and campaign content
• Keep inventory logs current, including branded materials, swag, and printed items
• Record campaign budgets and actual spend, tagging finance documentation accurately
• Support campaign reporting by updating dashboards and providing clean, tagged data
• Workflow & Project Coordination
• Manage campaign forms (e.g., registrations, surveys, feedback), ensuring accurate links and formatting
• Monitor shared checklists and trackers to ensure timelines and deliverables stay on track
• Document operational processes and SOPs to support team-wide clarity and onboarding
• Coordinate with internal teams (marketing, design, finance, sales,) to gather inputs and maintain workflow consistency.
  

About You

• Qualifications
• Bachelor’s degree in Marketing, Operations, Business, or a related field
• Experience & Skills
• 1–3 years of experience in marketing operations, project coordination, or systems support
• Skilled in Excel, Airtable, Notion, Microsoft 365, or similar tools
• Strong organizational skills with exceptional attention to detail
• Comfortable managing timelines, documentation, and structured data
• Bonus: Experience using HubSpot
• Qualities
• You are a process-driven problem solver
• You work well behind the scenes to enable seamless execution
• You are highly organized and proactive
• You enjoy managing structured systems and documentation
• You’re a collaborative team player with strong follow-through