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JOB DESCRIPTION Job Description for Manager-PRU Laboratory Document Number NAYA-HR-PRU-LAB-JD-01 Version / Revision 01 / 01 Date 01 / Sept / 2024 Prepared by System Coordinator Reviewed by Area Manager Approved by HOD AMENDMENT DETAILS Amendment Discard Insert Notes on Amendments No Date dd.mm.yyyy Details Rev No. Details Rev No. 1 26.08.2022 New Procedure 00 New Procedure NAYA-HR-PRU- LAB–JD-01 01.00 Organizational Change Requirement 2 01.09.2024 Revised Procedure NAYA-HR-LAB-JD-01 01.00 Revised Procedure NAYA-HR-LAB-JD-01 01.01 Annual Review done. Required changed done. JOB PURPOSE Ensure compliance w.r.t safety rules and regulation, PPE uses, good practices including calibration, and training of manpower. Thorough knowledge of PRU analysis of intermediate samples and final product. Knowledge of various grades of Products. Responsible for monitoring of SOP preparation, calibration and routine maintenance of instruments and their spares & chemicals inventory. Responsible for Safety, RIMS, NABL, IT, LIMs, training, external audits, internal audits, Proficiency testing, In-house competency monitoring. Review of international standards viz., ASTM, IP, UOP, ISO, BIS, APHA etc. and accordingly update SOPs and its implementation. Highlighting abnormalities with respect to products/intermediates samples for deviations from specifications. Assist Shift in-charge in case of exigencies and take additional responsibility of shift in-charge as per requirement. Responsible for new method/technology development, innovation/improvement in lab. ORGANISATIONAL CHART RESPONSIBILITIES RESPONSIBILITIES ACTIVITIES QUALITY MANAGEMENT SYSTEM Team Management: To achieve the team's objectives. Monitoring of testing of intermediate and finished product samples as per test methods. Ensuring the sample analysis is as per schedule, reliability of results and timely validation of results in LIMS. Acquire multiskilling proficiency to handle independently troubleshooting of instruments and training of subordinates. Monitoring of instrument calibration as per schedule, SOPs and records updation. New test methods development, SOP preparation and documentation. In absence of shift in-charge take independent charge on deputation. Assist SIC in case of emergency. Maintaining the NABL accreditation requirements. Communication with internal / external customers and provide feedback. Knowledge on various grades of Products. Customer support Ensuring availability of chemicals, CRMs and consumables. Planning & Budgeting: Annual & Facilities plan: To define a business plan that satisfies short and long term business goals Ensure compliance with latest analytical requirements. Proper usage of analytical resources Procurement of spares / consumables Monitoring of inventory of spares / consumables, chemicals and CRMs. Monitoring of calibration and maintenance as per PM schedule. Systems, Policies & Procedures: To create a management framework with the capability to achieve targeted gross margin performance. Ensuring systems and procedures as per RIMS, NABL and IQCM. Monitoring adequate RIMS / NABL documentation and records. Perform periodic internal audits as per management requirement. Knowledge of LIMS. Management : To ensure achievement of targeted outcomes efficiently and complying process design standards & Statutory regulations Authority: To correct any deviations in the process with respect to analyticalrequirements. Ensure timely release of reports and quality certificates. Ensure Calibration of instruments Highlighting abnormality/product failure Ensure release of reports on special samples from various agencies/customers. MIS : To enable timely decision making to achieve the business's targets Timely highlighting of abnormality/product failure through LIMS/telephonically. MIS report for management for critical lab results. Timely validation of results in LIMS Coordination Internal & External Coordination for troubleshooting & special samples analysis for internal customers as directed by the supervisor. Analysis of complaint samples from external customers as directed by the supervisor. Get feedback on a regular basis and address grievances. Developmental activities to support customers. Coordination with vendors for PM and calibration ENVIRONMENT MANAGEMENT SYSTEM "Systems, Policies & Procedures : To be accountable for implementation and improvement of the EMS systems, procedures & policies in respective functional operations Ensure working with all PPE's as per safety procedures at work location & accident free working. Maintain and enhance HSEF guidelines as per RIMS Ensure housekeeping of Laboratory Area including gas cylinder house and sample retention area. General awareness on Environment Management in Refinery Implementation of environment management procedures like Hazardous / Non Hazardous waste management. OHSMS HSEF - Care & Welfare: To achieve safe and healthy workplace. Authority: To stop any unsafe job on observation Ensure working with all PPE's as per safety procedures at work location & accident-free working. Follow HSEF guidelines as per RIMS. Maintain and enhance safety Standards to ensure Zero LTI Ensure housekeeping of Laboratory area including gas cylinder house and sample retention area. Ensure compatibility matrix within chemical storage. Report near miss, highlight unsafe conditions and acts. EnMS 50001:2018 Energy Management systems ISO 50001:2018 Awareness about Energy policy, significant energy uses, Energy objectives and Energy Management System. KEY CHALLENGES Observation pertaining to abnormal samples and results. Ensuring of instrument adequate performance, planning for preventive maintenance and coordination on instrument breakdown to minimise down time. Ensuring timely calibration of sophisticated instruments for reliability. Ensures sufficient spares & chemicals inventory. Troubleshooting of instruments. Compliance of NABL accreditation processes. KEY DECISIONS Made by Job holder: Accurate and reliability of measurements in time bound manner. Convey decisions pertaining to measurements in case of borderline certification. Recommendations to superior: Suggestion for procurement of spares / consumables and chemicals and maintaining inventory. Possible improvement in existing analytical practice and in operation with respect to operating parameters to meet the quality Ensure maintenance of sample containers, in particularly liquid and gas samples. Report near miss, unsafe act, unsafe condition, suggestions to improve safety, etc. INTERACTIONS Internal Interactions: Timely highlighting abnormalities pertaining to Product and intermediate sample and/or analysis to immediate supervisor. Inter dept. interactions with respect to sample coordination / transportation Coordination with subordinates and Shift in-charge/area managers. External Interactions: Timely highlighting abnormalities pertaining to Product and intermediate sample to concerned units. Interactions with respect to sample coordination / transportation with other units. Customers (Plant units) for non-receipt of samples or abnormal samples. Interaction with external vendors in regard to instrument AMC/ maintenance/spares DIMENSIONS Optimisation of use of chemicals, spares & consumables. Inventory management. Cost saving by in-house Reference Materials. Ensure safe & accident/incident free working Team Size: Direct Report: 2 to 3 Indirect Report: 5 to 6 SKILLS & KNOWLEDGE Educational Qualifications & Certifications: B Sc. (Chemistry) / M Sc. (Chemistry) Relevant (Functional/Level) & Total Years of Experience: Should have 15+ years of working experience in PRU / Petroleum Refinery / Petrochemical laboratory Functional Skills: Should have experience of coordination with various function. Familiar with testing standards Familiar with LIMS, RIMS, IQCM. Must have handled sophisticated equipments related to PRU parameters. Should have experience of instrument calibration and troubleshooting of instruments. Should have a knowledge of product, quality parameters, environment, Safety and Energy Management Behavioural Skills: Team building, Result orientation. Customer focus, operational excellence. Good learner and trainer. RESPONSIBILITIES RESPONSIBILITIES QUALIFICATIONS B Sc. (Chemistry) / M Sc. (Chemistry) Show more Show less
