Management Assistant

Job Description

Job Description WHAT YOU’LL DO We are seeking a Management Assistant to support the senior leadership team in India and Stockholm within the Global Technology Services Unit. In this role, you will handle executive assistant responsibilities, including scheduling meetings, managing travel arrangements, and organizing logistics. You will also create clear presentations and decision-support materials from complex information. The position requires strong problem-solving skills, proactive thinking, and the ability to turn ideas into actionable plans and presentations. You will collaborate with senior leaders across locations to enhance operational efficiency and support key initiatives and strategic priorities. Key Responsibilities: Executive Support: Manage calendars, schedule high-priority meetings, and handle communication flows. Prepare briefs, key notes, and summaries for leadership while acting as a gatekeeper to protect their focus time. Leadership Support: Provide analytical & documentation support to drive key projects, manage priorities, and execute essential initiatives across different regions. Operational Planning Support: Assist leaders in annual planning processes, track objectives and key results (OKRs), and ensure alignment on organizational goals and deliverables. Project Coordination: Coordinate cross-functional projects, ensuring timely execution. Conduct thorough analyses, synthesize information from various sources, and present recommendations to senior leaders. Stakeholder Management: Engage with internal and external stakeholders to ensure timely follow-ups and alignment across global teams. Who You’ll Work With You will work with the Leadership team, collaborating closely with the GTS Tech Center management in India, Stockholm and other senior stakeholders globally. This role offers a unique vantage point into how leadership operates, and decisions are made across the organization. Who You Are We are looking for someone with: A tier-1 MBA or a master’s degree in business finance, Economics or related field. 3-5 years of experience supporting C-suite leaders, founder’s office, or in a chief of staff capacity. Proven ability to work in high-velocity, high-stakes environments with strong analytical thinking and exceptional problem-solving skills. Exposure to strategic projects, business reviews, and experience working closely with senior leadership teams. Key Attributes: High cognitive ability, learning agility, and the ability to quickly grasp complex topics. Strong project management skills with attention to detail and quality. Excellent written and verbal communication skills; ability to craft sharp, insightful summaries and presentations. Proficiency in stakeholder management across multiple levels and cultures. Demonstrated ability to handle confidential and sensitive information with integrity. Proficiency in AI productivity tools, Microsoft Office Suite and collaboration tools. Mindset: Highly accountable, proactive, and solutions oriented. Curious, humble, and eager to learn. Thrives in ambiguity and can operate both strategically and tactically. And people who are… To succeed in this role, we believe you have a positive attitude, are unpretentious as well as both passionate and purpose driven. You are solution-oriented and service-minded, always willing to help in any way you can. A strong sense of responsibility and accountability defines you, along with the ability to manage a range of activities simultaneously. You learn quickly, have a curious mindset, and are comfortable handling tasks independently. With an excellent eye for detail and a focus on quality and execution, you also maintain a high level of professionalism, exercising discretion and confidentiality. Who We Are H&M Group is a global company of strong fashion brands and ventures. Our goal is to prove that there is no compromise between exceptional design, affordable prices, and sustainable solutions. We want to liberate fashion for the many, and our customers are at the heart of every decision we make. We are made up of thousands of passionate and talented colleagues united by our shared culture and values. Together, we want to use our power, our scale, and our knowledge to push the fashion industry towards a more inclusive and sustainable future. Help us re-imagine fashion and together we will re-shape our industry. Learn more about H&M Group here. WHY YOU’LL LOVE WORKING HERE At H&M Group, we are proud to be a vibrant and welcoming company. We offer our employees attractive benefits with extensive development opportunities around the globe. We offer all our employees at H&M Group attractive benefits with extensive development opportunities around the globe. All our employees receive a staff discount card, usable on all our H&M Group brands in stores and online. Brands covered by the discount are H&M (Beauty and Move included), COS, Weekday, Monki, H&M HOME, & Other Stories & ARKET. In addition to our staff discount, all our employees are included in our H&M Incentive Program – HIP. You can read more about our H&M Incentive Program here. In addition to our global benefits, all our local markets offer different competitive perks and benefits. Please note that they may differ between employment types and countries. JOIN US Our uniqueness comes from a combination of many things – our inclusive and collaborative culture, our strong values, and opportunities for growth. But most of all, it’s our people who make us who we are. Take the next step in your career together with us. The journey starts here. We are committed to a recruitment process that is fair, equitable, and based on competency. We therefore kindly ask you to not attach a cover letter in your application Additional Information This is a full-time permanent role based at Bangalore, reporting to the India Site Head. Inclusion & Diversity H&M is a part of H&M Group. At H&M Group, we’re determined to create and maintain inclusive, diverse, and equitable workplaces throughout our organization. Our teams should consist of a variety of people that share and combine their knowledge, experience, and ideas. Having a diverse workforce leads to a positive impact on how we address challenges, on what we perceive possible and on how we choose to relate to our colleagues and customers all over the world. Hence all diversity dimensions are taken into consideration in our recruitment process. We strive to have a fair and equal process and therefore kindly ask you not to attach a cover letter in your application as they often contain information that easily can trigger unintentional biases. Location Hub 4, 12th Floor, Karle SEZ, Karle Town Centre, Nagavara, Bengaluru, KARNATAKA, India Do you feel like your experience, skills, and ambitions are right for this role? Please apply by sending in your application as soon as possible, but no later than 10th of April 2025 . We receive applications only through Smartrecruiters. We look forward to receiving your application!