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JOB DESCRIPTION Job Description for Lead - Process Document Number NAYA-HR-TS-JD-16 Version / Revision 01 / 02 Date 03 / Sept / 2024 Prepared by System Coordinator Reviewed by Area Manager Approved by HOD AMENDMENT DETAILS Amendment Discard Insert Notes on Amendments No Date DD.MM.YYYY Details Rev No. Details Rev No. 1 20.08.2018 Old Procedure 00 Revised Procedure NAYA-HR-TS-JD-16 01.00 Organizational Change Requirement 2 17.08.2020 Revised Procedure NAYA-HR-TS-JD-16 01.00 Revised Procedure NAYA-HR-TS-JD-16 01.01 Annual Review done. No Changes required 3 03.09.2024 Revised Procedure NAYA-HR-TS-JD-16 01.01 Revised Procedure NAYA-HR-TS-JD-16 01.02 Annual Review done. Process Performance Monitoring part of Quality mgmt is added/modified. JOB PURPOSE Lead and guide a team of area managers for Process Technology support for respective unit in refinery namely CDU, VDU, SGU, VBU, Merichem Treatment Units for LPG, gasoline, Kerosene hydro processing units, DCU, HMU, SRU/ARU, Tank Farm, Utilities / CPP, PRU and PP etc to achieve optimal refinery performance to satisfy plan requirements and long term health and capability of the assets within the design standards and statutory regulations pertaining to the process safety and environment. ORGANISATIONAL CHART RESPONSIBILITIES RESPONSIBILITIES ACTIVITIES QUALITY MANAGEMENT SYSTEM Team Management: To achieve the team's objectives and continue to do so over time. Authority: To set the team objectives. To define the role clarity for all the positions To define the performance contract for the identified positions & conduct Reviews, recognize & reward based on the performance Proper manning of positions in time Initiate development activities to enhance the skill levels Process Performance Monitoring Identify the patterns & the reasons for deviations during analysis of plant performance monitoring data. Co-ordinate in maintaining optimized process conditions within designed limits. Guide in feasibility study of plant change requests in line with MOC procedures. Timely inputs for optimal performance of operating units. Co-ordinate in conducting the test runs, data collection & preparation of test run reports. Guide in evaluating catalyst performance & managing catalyst/chemicals inventory. Guide in evaluating crude/feedstocks for processibility. Planning & Budgeting: Annual & Facilities plan: To define a business plan that satisfies short and long term business goals. To give inputs w.r.t. plant shutdown activities To provide inputs for Annual plans on through put & projected yields Develop proposals & give inputs on CAPEX and OPEX based on the type of modifications for enhancing GRM Systems, Policies & Procedures: To create a management framework with the capability to achieve targeted gross margin performance. To develop, follow & improve plant performance monitoring system Ensure operating conditions are optimized within designed limits Ensure plant change requests are scrutinized and prepared in line with MOC procedures Finalize Plant Performance Testing Procedures for certification of performance of various facilities. Management : To ensure achievement of targeted outcomes as efficiently as possible while at all times complying with process design standards & Statutory regulations Authority: To monitor and review the annual plan for Process dept. Review the plant performance & ensure timely action for optimal performance of operating units. Ensure product blending operations to the required qualities without much give away. Ensure approvals of plant change proposals are obtained in an efficient manner Ensure that process inputs for CCOE approvals for various facilities are provided in time. Guide on conducting the test runs & preparation of test run reports and finalize / issue performance Test run reports MIS Process Related : Lead and direct the design and improvement of the MIS, co-ordinate the collection of inputs and distribution of outputs so that the right information is reviewed by the right people IN ORDER TO enable timely decision making to achieve the business's targets. Coordinate and provide inputs/information for ISBL Areas for the various levels of MIS as defined from time to time. Technical evaluation of vendors. Highlighting the critical issues related to equipment integrity for MIS reporting. ENVIRONMENT MANAGEMENT SYSTEM "Systems, Policies & Procedures: To be accountable for implementation and improvement of the EMS systems, procedures & policies in respective functional operations. To ensure adherence to the all health, safety, and environment systems during all process activities General awareness on Environment Management in Refinery Operations Implementation of environment management procedures like Hazardous / Non Hazardous waste management. OHSMS HSEF - Care & Welfare: To achieve a safe and healthy work place. Authority: To stop any unsafe job Review of Safety Audit observations and firm up the course of actions for rectification Based on recommendations of the Safety audit reports , incident reports & root cause analysis, Initiate plant change modifications to improve safety in operations Monitor compliance with the controls Identify opportunities for enhancing HSEQ performance Ensure that all legal obligations are fulfilled within due time limits. EnMS 50001:2018 Energy Management systems ISO 50001:2018 Awareness about Energy policy, significant energy uses, Energy objectives and Energy Management System (EnMS) Monitoring and controlling of EnPIs, variables, baseline, Objective/ Targets & Management programs (Energy action plan) and Energy performance as applicable PROCESS SAFETY MANAGEMENT PSM Knowledge of Process Safety Management elements and procedures. (Process Safety Information and Process Hazard Analysis). Maintain upto date list of chemicals, P&IDs, Cause & Effect Diagrams, Interlocks, alarms, Ensure Management of change process is followed at the area. Tracking of MOC HAZOP recommendations. Participate in Process Hazard Analysis (PHA) studies, Pre-Start up Safety Reviews (PSSR) Participate / Lead root cause analysis, process near miss & Incident investigations. Lead MOC HAZOPs studies. Review and update Standard Operating Conditions / Integrated Operating Window. KEY CHALLENGES Ensure optimal performance all the time Effective implementation of all identified changes in time to derive maximum benefits KEY DECISIONS Made by Jobholder: Technical Validation of various catalyst & chemicals Deciding the required manpower for the department, selection , manning , performance reviews & ratings, development needs of the people & leave management Needs for modifications in the systems. Recommendations to superior: Nominations for external training/seminars/conferences for approvals Plant Change Modifications for approval Performance Test Run Reports for approvals INTERACTIONS Internal Interactions: Interaction with supervisor on recommendations. External Interactions: Interaction with Process Licensors. Interaction with suppliers of catalysts & chemicals for exploring possibilities and their adoption to enhance performance / cost reduction based on latest developments. DIMENSIONS Financial Dimensions: Process Department budget - OPEX. Other Dimensions: Team Size:- Direct 2-3 Indirect 1 To 2 SKILLS & KNOWLEDGE Educational Qualifications & Certifications: Graduate chemical Engineer Understanding of Refinery / Manufacturing work processes & economics. Understanding of Refining parameters' behaviour and principles of technical integrity. Relevant (Functional/Level) & Total Years of Experience: At least 15 - 20 years of experience managing Process Engineering Support function and technical aspects in a large Hydrocarbon / Petrochemical complex. Functional Skills: Expertise in at least one area of operations / technical knowledge and exposure to other areas of operations / technical knowledge and process trouble shooting and optimising skills Knowledge of applicable standards, Understanding of Refinery / Manufacturing work processes & economics. Knowledge of applicable standards Risk and HSE assessment for refining operations Should have a knowledge of product, quality parameters, environment, Safety and Energy Management He should be aware about Energy policy, significant energy uses, Energy objectives and Energy Management System. Behavioural Skills: Leadership skills and strategic & conceptual thinking Problem solving skills Management skills (Time, Resources etc.) RESPONSIBILITIES RESPONSIBILITIES RESPONSIBILITIES ACTIVITIES QUALITY MANAGEMENT SYSTEM Team Management: To achieve the team's objectives and continue to do so over time. Authority: To set the team objectives. To define the role clarity for all the positions To define the performance contract for the identified positions & conduct Reviews, recognize & reward based on the performance Proper manning of positions in time Initiate development activities to enhance the skill levels Process Performance Monitoring Identify the patterns & the reasons for deviations during analysis of plant performance monitoring data. Co-ordinate in maintaining optimized process conditions within designed limits. Guide in feasibility study of plant change requests in line with MOC procedures. Timely inputs for optimal performance of operating units. Co-ordinate in conducting the test runs, data collection & preparation of test run reports. Guide in evaluating catalyst performance & managing catalyst/chemicals inventory. Guide in evaluating crude/feedstocks for processibility. Planning & Budgeting: Annual & Facilities plan: To define a business plan that satisfies short and long term business goals. To give inputs w.r.t. plant shutdown activities To provide inputs for Annual plans on through put & projected yields Develop proposals & give inputs on CAPEX and OPEX based on the type of modifications for enhancing GRM Systems, Policies & Procedures: To create a management framework with the capability to achieve targeted gross margin performance. To develop, follow & improve plant performance monitoring system Ensure operating conditions are optimized within designed limits Ensure plant change requests are scrutinized and prepared in line with MOC procedures Finalize Plant Performance Testing Procedures for certification of performance of various facilities. Management : To ensure achievement of targeted outcomes as efficiently as possible while at all times complying with process design standards & Statutory regulations Authority: To monitor and review the annual plan for Process dept. Review the plant performance & ensure timely action for optimal performance of operating units. Ensure product blending operations to the required qualities without much give away. Ensure approvals of plant change proposals are obtained in an efficient manner Ensure that process inputs for CCOE approvals for various facilities are provided in time. Guide on conducting the test runs & preparation of test run reports and finalize / issue performance Test run reports MIS Process Related : Lead and direct the design and improvement of the MIS, co-ordinate the collection of inputs and distribution of outputs so that the right information is reviewed by the right people IN ORDER TO enable timely decision making to achieve the business's targets. Coordinate and provide inputs/information for ISBL Areas for the various levels of MIS as defined from time to time. Technical evaluation of vendors. Highlighting the critical issues related to equipment integrity for MIS reporting. ENVIRONMENT MANAGEMENT SYSTEM "Systems, Policies & Procedures: To be accountable for implementation and improvement of the EMS systems, procedures & policies in respective functional operations. To ensure adherence to the all health, safety, and environment systems during all process activities General awareness on Environment Management in Refinery Operations Implementation of environment management procedures like Hazardous / Non Hazardous waste management. OHSMS HSEF - Care & Welfare: To achieve a safe and healthy work place. Authority: To stop any unsafe job Review of Safety Audit observations and firm up the course of actions for rectification Based on recommendations of the Safety audit reports , incident reports & root cause analysis, Initiate plant change modifications to improve safety in operations Monitor compliance with the controls Identify opportunities for enhancing HSEQ performance Ensure that all legal obligations are fulfilled within due time limits. EnMS 50001:2018 Energy Management systems ISO 50001:2018 Awareness about Energy policy, significant energy uses, Energy objectives and Energy Management System (EnMS) Monitoring and controlling of EnPIs, variables, baseline, Objective/ Targets & Management programs (Energy action plan) and Energy performance as applicable PROCESS SAFETY MANAGEMENT PSM Knowledge of Process Safety Management elements and procedures. (Process Safety Information and Process Hazard Analysis). Maintain upto date list of chemicals, P&IDs, Cause & Effect Diagrams, Interlocks, alarms, Ensure Management of change process is followed at the area. Tracking of MOC HAZOP recommendations. Participate in Process Hazard Analysis (PHA) studies, Pre-Start up Safety Reviews (PSSR) Participate / Lead root cause analysis, process near miss & Incident investigations. Lead MOC HAZOPs studies. Review and update Standard Operating Conditions / Integrated Operating Window. QUALIFICATIONS Graduate chemical Engineer Understanding of Refinery / Manufacturing work processes & economics. Understanding of Refining parameters' behaviour and principles of technical integrity Show more Show less
