Human Resources Specialist

Job Description

Hill Spring International school is looking for enthusiastic and experienced HR Assistant/Specialist to join the team. Job Description & Roles & Responsibilities - HR Assistant/Specialist An HR Assistant supports the HR Manager in the day-to-day operations of the HR department. The HR Assistant performs administrative tasks, handles documentation, and provides logistical support to the HR team and employees. Key Roles and Responsibilities: 1 . Recruitment Support o Assist in posting job openings and screening resumes. o Schedule interviews and coordinate with candidates. o Prepare job offer letters, contracts, and new hire documentation. 2. Employee On-boarding o Assist with on-boarding new employees, including preparation of orientation materials. o Ensure all required documents are collected and filed for new hires. o Help new employees settle into their roles by introducing them to the team and company policies. 3. Employee Records and Documentation o Maintain accurate employee records (e.g., personal information, employment history, training, etc.). o Update HR databases and filing systems. o Ensure all documentation complies with company policies and legal requirements. 4. Training and Development Support o Assist with scheduling and organizing training sessions. o Maintain records of employee training and certifications. o Coordinate logistics for training programs, including room booking and materials. 5. Employee Relations Assistance o Provide support for resolving employee queries or concerns. o Help in handling administrative tasks related to employee grievances or disputes. o Track employee attendance, leave, and absences. 6. Compliance and Legal Support o Ensure employee documentation (contracts, IDs, etc.) complies with school standards. o Maintain confidentiality of sensitive HR-related information. o Assist in preparing reports for audits or compliance checks. 7. HR Communication o Prepare and distribute internal HR communications, such as policies, memos, or announcements. o Help with organizing employee surveys or feedback forms. o Assist in organizing company events, meetings, or team-building activities. 8. Health and Safety Administration o Assist in managing employee health and safety records. o Help with safety training, ensuring employees are informed about company safety protocols. o Monitor employee absence due to illness or injury and coordinate related paperwork. 9. General HR Administrative Support · Provide general administrative support to the HR team, such as scheduling meetings, preparing documents, and managing office supplies. · Handle daily HR queries from employees and assist in resolving minor issues. · Support the HR Manager with project-related tasks or initiatives. · Support with preparing & printing confidential letters, email etc. Show more Show less