Human Resources Executive

Role: Human Resource Executive - RC Dukya International School

Summary of the Role

The HR Executive/Manager oversees all people-related functions at the school, including recruitment, onboarding, payroll, employee relations, training, and compliance. This role ensures that the school is staffed with competent, ethical, and motivated professionals who contribute positively to the learning environment.

What Success Looks Like

• Smooth and timely hiring of qualified teachers and staff.
• Clear HR policies implemented and followed across departments.
• Employee records and compliance requirements are 100% accurate.
• Staff morale and retention are consistently high.
• Performance management and training programs are well-executed.

Role in the Organization

The HR role supports the operational backbone of the school. By building a strong workforce and ensuring a professional culture, HR enables the academic and administrative teams—especially the Principal—to focus on excellence in education.

Responsibilities of the HR Executive

1. Recruitment & Staffing

• Coordinate end-to-end recruitment for teaching, non-teaching, and support staff.
• Draft job postings and manage postings on platforms like LinkedIn, Naukri, and school website.
• Conduct screening, interviews, reference checks, and onboarding of new hires.

2. Employee Records & HR Documentation

• Maintain up-to-date employee files, attendance, and leave records.
• Ensure all staff have valid contracts, ID cards, and required documentation.
• Manage manual systems for record-keeping.

3. Payroll & Compensation Management

• Assist with salary processing and ensure timely disbursement.
• Coordinate with accounts department for payroll accuracy.
• Maintain records of advances, deductions, and bonuses.

4. Compliance & Policies

• Ensure compliance with labour laws and school board guidelines.
• Develop and implement HR policies, code of conduct, and leave policies.
• Handle background verification and statutory documentation.

5. Performance Management

• Assist in setting up performance review systems for teachers and staff.
• Track appraisals and feedback processes.
• Handle performance improvement plans when necessary.

6. Training & Development

• Organize professional development workshops and in-service training.
• Maintain training records and recommend growth opportunities for staff.

7. Employee Relations & Engagement

• Address grievances and ensure a healthy work culture.
• Organize staff engagement activities and team-building programs.
• Mediate conflicts when necessary and ensure smooth communication.

8. Exit Process

• Conduct exit interviews and manage offboarding formalities.
• Ensure smooth handover and clearance procedures.

9. HR Reports & MIS

• Generate periodic HR reports for management review.
• Track attrition, attendance trends, and recruitment metrics.

10. Preferred Experience in Educational Institutions

Prior experience in school/college HR roles is highly preferred, with knowledge of academic calendars, staff handling, and working with educators.

Educational Qualifications

• Bachelor’s Degree in Human Resource Management, Business Administration, or related field (mandatory).

 Professional Experience

• 2–5 years of relevant HR experience (preferably in the education sector or similar service industry).
• Proven experience in recruitment, payroll, employee relations, and policy implementation.
• Experience with school/academic HR processes will be a strong advantage.

 Key Skills & Competencies

• Excellent verbal and written communication skills.
• Strong organizational and multitasking abilities.
• Ability to manage sensitive and confidential information with integrity.
• Strong interpersonal skills and ability to work in a team environment.

Additional Preferences

• Experience working in private school environments.
• Knowledge of teacher recruitment protocols and appraisal systems.
• Fluency in English and Hindi (spoken and written).