Human Resource Executive

Role & responsibilities

• Sourcing, and short-listing Relevant Profiles (Portals, Consultants, Employee referrals, etc) as per the requisition.
• Maintaining the MIS for requisition.
• Screening the candidate as per the Manpower requirement.
• Scheduling Interviews and Follow-up.
• Provide feedback on profiles from the Online portals and References.
• Approval Mailer to HOD/Hr Manager and Management.
• Releasing offer letter after the Approval from HOD/HR manager.
• Preparation of Appointment letters after verifying the required documents post joining.
• Providing the documentation and employees data for all statutory payments (PF, PT, Employee Welfare etc)
• Maintenance of data in HRMS /HRIS /Master data file.
• Closing the assigned Position / Profile with the timeline.
• Manage and oversee the entire end-to-end recruitment processes
• Source potential candidates through job boards and social media by posting job ads and connecting with potential candidates
• Screen and evaluate applicants based on qualifications
• Perform necessary background checks on email after each new joining.
• Conduct interviews in coordination with hiring managers and have written feedback in interview assessment sheet.
• Handle communication with and between candidates/applicants.
• Manage job descriptions for all employees who have joined.

Onboarding activities:

Welcome and Introduction

• Welcome Speech:

  A warm welcome from a senior leader or HR team member to introduce the company culture, values, and mission.

• Team Introduction:

  Introduce new hires to their team members and key people they'll be working with.

• Office Tour (if in-person):

  Show new hires around the office, including essential areas like restrooms, pantry and Office space.

• Sent a welcome note across location with his formal photo and personal details.

• Presenting Induction to the New Joinee.

• Briefing the new Joinee about the Leave policy, working hours policy , dress code policy, code of conduct policy.

Company Orientation

• Company History and Culture:

  Provide an overview of the companys history, vision, values, and goals.

• Policies and Procedures:

  Brief new hires on company policies, including working hours, dress code, remote work policy, time off, and other important rules.

Role-Specific Training

• Job Expectations: Clarify the new hires role, key responsibilities, and performance expectations.

• Mentorship or Buddy Program: Pair the new hire with an experienced team member to offer guidance and support during their first few weeks.

Administrative Tasks

• HR Paperwork:

  Ensure all necessary forms (PF form, PF Form 5 , BSS Joining Form , etc.) are completed and processed.

• Tech Setup:

  Set up email accounts, access to necessary software, login credentials, and other tech tools they will need for their role.

• Equipment Distribution:

  Ensure that the new employee has all the necessary equipment (laptop, phone, Sim card, etc.) and tools they need to perform their job.

• Regular Check-ins:

  Schedule regular check-ins with HR or managers to assess progress and provide support during the first few months.
• South Africa Visa and Employee transfer from Indian process to be initiated and completed on time as per the business needs.

Reports:

• Daily Recruitment Report to HR Manager
• Weekly / Monthly HR Report to HR Manager
• New Joining and Exit report weekly to HR Manager By coordinating with Payroll team

Preferred candidate profile

Bachelors degree required.

• 3-4 years related experience required.