HR Trainee

Job Purpose

The HR Trainee is responsible for supporting all HR functions including recruitment, onboarding, employee relations, performance management, training, attendance & payroll support, compliance, policy implementation, HR documentation, and administrative coordination. The role ensures smooth HR operations across all stores and departments and supports the HR leadership team in driving people-related initiatives.

Roles & Responsibilities

1. Recruitment

• Source, screen, and shortlist candidates based on manpower requirements provided by the GM.
• Coordinate interviews and ensure timely closure of positions.

2. Employee Onboarding

• Handle end-to-end onboarding including documentation, induction, and training coordination.
• Conduct orientation as per the instructions of the GM.
• Ensure all employee records and joining formalities are completed accurately.

3. Employee Relations

• Visit stores and departments to build healthy and cordial employee relationships.
• Understand employee concerns, escalate to the GM, and facilitate resolution.
• Support grievance redressal with the approval of the GM.
• Promote teamwork through employee engagement activities and surveys.

4. Performance Management

• Document Job Descriptions (JDs) and prepare KPIs for employees.
• Track employee performance and conduct monthly reviews with Reporting Managers.
• Submit monthly performance reports to the GM.
• Provide constructive feedback and identify areas for improvement.

5. Training & Development

• Identify training needs for employees.
• Design training programs under the guidance of seniors.
• Implement training sessions to enhance skills and knowledge.
• Measure training effectiveness and report monthly to the GM.

6. Attendance & Leave Management

• Monitor daily attendance across all employees.
• Process leaves applications and approvals.
• Calculate monthly attendance, working days, Loss of Pay (LoP), overtime, and extra hours for payroll.

7. Payroll Support

• Prepare salary calculation sheets with additions and deductions.
• Prepare the monthly salary payment sheet and send it for approval to the GM.

8. Statutory Compliance

• Process PF/ESI payments monthly as per salary sheet.
• File statutory returns before due dates.
• Ensure compliance with labour laws, company policies, and HR procedures.

9. Policy Implementation

• Support payroll processing, employee benefits, and HR policy implementation.
• Ensure consistent application of HR policies across all locations.

10. HR Documentation & Data Management

• Prepare and maintain personal files for all employees.
• Maintain and update the employee database.
• Assist with HRMS and HR automation tasks.

11. Administration Support

• Coordinate with Security, Infrastructure, Housekeeping, and Office Administration teams.
• Ensure maintenance, cleanliness, and safety standards in office and store locations.
• Support general office management responsibilities.

1. Specific Tasks & Measurables

• Source, screen, and shortlist candidates as per requirements given by the GM.
• Complete employee onboarding, documentation, and orientation on time.
• Visit stores and talk to employees to understand issues and report to the GM.
• Handle employee grievances with approval from the GM.
• Prepare JDs and KPIs and update performance review reports every month.
• Identify training needs, conduct training, and submit monthly training effectiveness reports.
• Manage attendance, leave records, LoP, overtime, and working day calculations.
• Prepare monthly salary sheets and send for GM approval.
• Make PF/ESI payments and file statutory returns before due dates.
• Maintain personal files, employee database, and HRMS updates.
• Support office administration, security, housekeeping, and infrastructure tasks.

2. Skills & Competencies

• Good communication and interpersonal skills.
• Strong documentation and organizational ability.
• Basic knowledge of PF, ESI, payroll, and HR compliance.
• Ability to handle employee issues calmly and professionally.
• Good computer skills (Excel, HRMS, emails).
• Positive attitude, confidentiality, and discipline.

3. Qualifications

• Bachelor’s degree in HR or Business Administration.
• 1–3 years of experience in HR operations (retail preferred).
• Basic knowledge of payroll, attendance systems, and statutory compliance.
• Willingness to travel to stores when required

Job Types: Full-time, Permanent, Fresher

Pay: ₹13,000.00 - ₹15,000.00 per month

Benefits:

• Cell phone reimbursement
• Commuter assistance
• Flexible schedule
• Internet reimbursement
• Paid sick time
• Paid time off

Work Location: In person