HR Generalist - Confidential - Digital Media & Content Agency

HR Operations Executive / People Operations Executive

Reporting To : HR Head

About the Role

We are looking for a smart, proactive, and energetic HR Operations Executive who can own end-to-end HR

processes and ensure smooth day-to-day functioning of people operations in a fast-paced startup environment.

This role requires someone who is excellent with Excel, PowerPoint, dashboards, data, highly organised, and

passionate about building clean systems and great employee experiences.

Key Responsibilities

1. Onboarding

Coordinate pre-joining formalities, documentation, and joining-day experience

Create onboarding plans, welcome kits, accounts, and system access

Ensure a smooth first-week experience for new hires

2. Documentation & Compliance

Maintain and update all HR documents, employee files, contracts, and forms

Ensure accuracy and completeness of records across folders & trackers

Manage HR database and ensure data hygiene at all times

3. Attendance & Leave Management

Track attendance, leaves, late marks, and monthly reconciliation

Follow up with employees and leads for discrepancies

Work with managers to ensure accurate monthly attendance reports

4. Employee Queries & Support

Act as the first point of contact for all HR-related queries

Resolve concerns with speed, empathy, and professionalism

Provide proactive support to employees and managers

5. Engagement & Culture Activities

Plan and execute employee engagement activities, celebrations, and events

Drive culture initiatives, communication, surveys, and pulse checks

Suggest new ideas to keep the team connected and motivated

6. Basic HR Admin

Manage HR-related logistics, documentation, letters, systems, and coordination

Support daily operations to ensure smooth functioning

Handle vendor coordination where needed

7. Payroll Inputs

Prepare accurate monthly payroll inputs: attendance, leaves, new joiners, exits, variable payouts

Coordinate with finance/payroll team for processing and resolving queries

8. Offboarding

Manage exit process, documentation, clearance, and communication

Conduct exit formalities and ensure smooth handover

Update records, access removal, and final documentation

9. Trackers, Dashboards & Reporting

Maintain and update all HR trackers and folders (attendance, leaves, hiring, onboarding, exits, etc.)

Create dashboards & reports for:

• Attrition
• Hiring
• Engagement
• Monthly HR metrics

Prepare PPTs and presentations for leadership reviews

Analyse trends and share insights proactively

Required Skills

Strong proficiency in Excel (advanced functions, dashboards, pivot tables)

Strong skills in PowerPoint (presentations, data storytelling)

Excellent coordination skills

Highly organised, detail-oriented, and process-driven

Proactive, fast learner, and able to work independently

Comfort working in a fast-paced startup environment

Energetic, positive attitude, and passion for people operations

Who You Are

Young, energetic, and excited to work in a dynamic team

Someone who enjoys building systems from scratch

A problem-solver who takes ownership instead of waiting for instructions

Someone who loves data and organised processes

A people-person who cares about employee experience