Hr Executive-Ops & Payroll

Role Description:

The HR Executive will be responsible for supporting day-to-day HR operations including payroll input preparation, employee documentation, HRMS data management, onboarding and exit processes, employee engagement coordination, and recruitment activities. The role ensures accuracy, efficiency, and compliance in all assigned HR processes.

Key Responsibilities:

1. Payroll Processing

• Collate and validate monthly attendance, WFH, OT, and leave data
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• Prepare accurate payroll input sheet and coordinate with the finance/payroll team
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• Address employee payroll-related queries and ensure timely resolution
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• Maintain salary-related records for audit and compliance

2. HR Documentation & Records Management

• Maintain up-to-date employee records (digital and physical)
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• Issue official documents such as offer letters, confirmation letters, relieving letters, etc.
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• Ensure compliance with HR documentation requirements and audits

3. HRMS & Leave Management

• Feed and update employee information and leave data in HRMS (e.g., GreytHR)
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• Reconcile monthly leave balances and maintain standard reports
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• Resolve employee queries related to attendance, WFH, or leave

4. Onboarding & Exit Operations

• Coordinate new joiner documentation and induction support
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• Create employee IDs and manage onboarding logistics
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• Support exit formalities including full & final (F&F) initiation, exit tracker updates, and HR clearance

5. Employee Engagement & Communication

• Coordinate employee birthdays, anniversaries, and internal HR mailers
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• Assist in organizing employee engagement activities and feedback surveys
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• Provide logistical and documentation support for internal HR initiatives

6. Recruitment Support

• Manage end-to-end recruitment cycle including sourcing, screening, scheduling, and coordination
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• Liaise with hiring managers to understand role requirements and timelines
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• Coordinate interview rounds and provide timely feedback to candidates
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• Maintain candidate databases, recruitment trackers, and relevant MIS reports

Key Skills & Competencies:

• Strong understanding of core HR operations and payroll cycles

• Working knowledge of GreytHR or similar HRMS tools

• Proficiency in MS Office (Excel, Word, Outlook); Advanced Excel skills preferred

• Excellent communication and interpersonal skills

• High attention to detail and ability to manage confidential information

• Good time management and task prioritization skills

• Proactive and organized with a problem-solving mindset

• Recruitment experience with ability to handle multiple open roles independently