HR Executive Assistant

Job Summary:

We are seeking a dynamic and detail-oriented professional who can manage both Human Resources functions and serve as an Executive Assistant. This hybrid role requires someone who is proactive, highly organized, discreet, and capable of handling HR operations while also supporting senior leadership with administrative and coordination tasks.

Key Responsibilities:Human Resources (HR) Responsibilities:

• Manage end-to-end recruitment: job postings, screening, scheduling interviews, and onboarding.
• Maintain and update HR records, employee files, and HR databases.
• Coordinate performance reviews and feedback processes.
• Administer attendance, leave records, and employee benefits.
• Handle employee engagement activities, internal communications, and conflict resolution.
• Ensure compliance with HR policies, labor laws, and company standards.
• Support payroll processing and coordinate with finance when needed.
• Maintain confidentiality and professionalism in all HR matters.

Executive Assistant (EA) Responsibilities:

• Provide high-level administrative support to senior management.
• Manage calendars, schedule meetings, and coordinate travel and logistics.
• Draft and manage correspondence, reports, and other documentation.
• Assist in preparing presentations, reports, and board meeting materials.
• Organize and prioritize incoming communication and tasks for the executive(s).
• Coordinate with internal departments and external stakeholders on behalf of the executive(s).
• Maintain confidentiality and handle sensitive information with discretion.

Qualifications:

• Bachelor's degree in Human Resources, Business Administration, or a related field.
• 2+ years of experience in HR and/or Executive Assistant roles.
• Strong interpersonal and communication skills (written and verbal).
• Excellent organizational, time management, and multitasking abilities.
• Proficient in MS Office (Word, Excel, PowerPoint, Outlook) and HR software/tools.
• High level of discretion, integrity, and professionalism.

Preferred Attributes:

• Ability to work independently and take initiative.
• Problem-solving mindset with attention to detail.
• Comfortable in a fast-paced, dynamic work environment.
• Strong stakeholder management and interpersonal skills.

Let me know if you'd like this tailored to a specific industry (e.g., tech, hospitality, startup), seniority level (junior vs senior EA), or company tone (formal vs casual).

You said:nooo fresher to 1 ChatGPT said:

Got it! You're looking for a Job Description for someone junior-level (fresher to 1 year experience) who can handle HR responsibilities and also work as an Executive Assistant (EA). Here's a simplified and realistic version tailored to that level:

Job Title: HR & Executive Assistant (Fresher - 1 Year Experience)Location: [Insert Location]Reporting to: Director / HR Manager / CEOJob Type: Full-timeExperience: 0–1 yearEducation: Graduate in HR, Business Administration, or a related field (preferred)Job Summary:

We are looking for a motivated and well-organized individual to support our HR department and assist senior leadership as an Executive Assistant. This is an ideal role for a fresher or someone with up to 1 year of experience, offering hands-on exposure to HR operations and executive coordination.

Key Responsibilities:Human Resources Support:

• Assist with job postings, resume screening, and interview scheduling.
• Help onboard new employees and maintain employee records.
• Assist with attendance, leave tracking, and HR documentation.
• Support employee engagement activities and internal communications.
• Maintain and update HR files and databases.

Executive Assistant Support:

• Manage calendars and schedule meetings for senior staff.
• Organize and prepare meeting notes, presentations, and reports.
• Handle basic travel arrangements and meeting logistics.
• Draft emails, letters, and simple correspondence.
• Assist in daily coordination and follow-ups for executives.

Skills & Qualifications:

• Bachelor’s degree (or pursuing final year) in HR, Business Administration, or related field.
• Strong written and verbal communication skills.
• Good organizational and time management skills.
• Basic knowledge of MS Office (Word, Excel, Outlook, PowerPoint).
• Willingness to learn and take initiative.
• Ability to maintain confidentiality and professionalism.

What We Offer:

• Opportunity to learn both HR and Executive functions.
• Hands-on training and mentorship.
• Exposure to real-time company operations and leadership tasks.
• Friendly, supportive work environment.

Job Type: Full-time

Pay: ₹10,000.00 - ₹15,000.00 per month

Work Location: In person