1. JOB DETAILS:
Position title : HR Associate
Reporting to : HR Manager
Department : Human Resource
Division : Kochi
2. JOB PURPOSE : HR Associate support with the administration of the day-to-day operations of HR Dept. and involved in HR compliance activities and company HR strategy goals implementations.
3. ESSENTIAL JOB FUNCTIONS:
HR Support & Administration :
- Handling end to end talent acquisition and recruitment processes.
- Headhunting from LinkedIn and other direct sources of hiring.
- Get involved in the interview process by verifying candidates' culture fit in the organization.
- Ensure strict compliance of organization code of conduct and business ethics in workplace.
- Coordinate and support for all man power requisition with group HR dept.
- Manage all employees including third party manpower employees.
- Coordinate employee onboarding procedures.
- Maintain employee master data file digitally.
- Ensure organization charts are updated and approved by the management.
- Maintain updated job descriptions for all the position in the showrooms with employee acknowledgment.
- Coordinate of opening new salary bank account for new joiners.
- Maintain and update employee personal files with copies of issued letters by employee acknowledgement signature.
- Complete all new joiners’ probation monthly review forms prior probation period completion and provide the probation complete letter to employee with constructive feedback with area of improvement.
- Ensure and support to enroll employees into ESI, EPF.
- Review attendance daily for lateness.
- Maintain and keep record of employee turnover.
- Ensure all resignation must be with hard copy signed submission.
- Coordinate for separation formalities and Full & Final settlement preparation.
- Employee survey designing & survey coordination.
- Enter New joiners’ data in HRMS.
Apprenticeship : This role includes an apprenticeship component, offering hands-on training and practical exposure in core HR operations.
Asset Management : Support in maintaining company asset register of employees.
Training & Orientation :
- Take part in the training of existing staff to help in their development and to be abreast with current company processes, procedures, and policies.
- Ensure to provide Training, on job Training (OJT), Induction.
- Engage in the training of newly recruited staff so as to ensure that they are properly guided and are in the know of company rules and regulations.
HR Audit :
- Assure each branch are following Group HR Policies & Procedures.
- Ensure all evaluations are on time.
- Assuring legal compliance.
- Verify improvement of the quality of the process from inside HR Dept. as well as outside dept. who reply on it for their department’s success.
- Provide prompt response to HR Enquires from employees.
- Update HR Dashboard on timely manner.
Customer Satisfaction & Service Availability :
- Maintain high Employee satisfaction.
- Provide 100% swift service availability to meet Management needs on incase of urgency.
- Support to assignment provided by the line manager.
4. EDUCATION AND EXPERIENCE:
- A Bachelor’s degree in human resources / MBA (HR) / in any other business-related field.
- 1 years of relevant experience as HR Assistant.
- Hands on experience with MS Excel.
5. SKILLS / BEHAVIORAL COMPETENCIES:
- Must possess good communication and interpersonal skills
- Ability to work as part of a team, and in some cases to also lead a team.
- Must be able to display a high level of adaptability in any given situation.
- Empathy and an approachable demeanor.
- Attentiveness and honesty.
Job Type: Full-time
Pay: ₹15,000.00 - ₹20,000.00 per month
Work Location: In person