HR & Administration Specialist

Job Description

Hiring for HR & Administration Specialist Designation: HR & Administration Specialist Experience: 2 Years Location: Hennur, Bengaluru Job Type: Full-time, Work from Office About Simpencil: Simpencil specializes in Virtual and Mixed Reality (VR & MR) technology for the Defence, Manufacturing, Healthcare, Retail and Insurance sectors. We help our clients train, demonstrate, assess, and deploy their products and services using immersive, cutting-edge technology. At Simpencil, we aim to simplify advanced technology, making it effective and transformative in how industries engage with their products and services. Job Description: We are looking for a dynamic and detail-oriented HR and Administration Specialist to join our team. This role demands a strong understanding of core HR functions along with a hands-on approach to managing day-to-day administrative operations. The ideal candidate is a self-starter with excellent organizational and people management skills who thrives in a fast-paced, collaborative environment. Key Responsibilities: Human Resources Responsibilities: Recruitment & Onboarding: - Manage end-to-end recruitment cycle including sourcing, screening, interviewing, and hiring. - Facilitate seamless onboarding for new employees. Employee Lifecycle Management: - Maintain and update employee records and personal files. - Handle exit formalities and documentation. - Maintain and update employee database and personal files. Podcast Guest Management: - Maintain studio inventory and podcast guest coordination. Studio Inventory Management: - Inventory tracking extended to podcast studio setup. Payroll & Compliance: - Support monthly payroll processing in coordination with the finance team. Medical Insurance: - Manage additions and deletions in employee medical insurance policies. - Liaise with insurance providers and ensure timely enrollment and claim support. Attendance & Leave Management: - Track employee attendance and leaves accurately. - Resolve leave-related queries and discrepancies. Internal Communication: - Generate and circulate the company’s monthly newsletters to keep employees informed and engaged. Administration Responsibilities: Office Management: Oversee day-to-day office operations and ensure a smooth working environment. Vendor Management: Identify, negotiate, and maintain relationships with office vendors and service providers. Housekeeping Supervision: Ensure cleanliness and maintenance of office premises through effective housekeeping management. Asset Management: Maintain records of office assets and handle their allocation, tracking, and upkeep. Expense & Bills Management: Track and manage office expenses. Ensure timely documentation and submission of bills for audit purposes. Key Skills & Qualifications: Bachelor’s degree in HR, Business Administration, or related field. 2 years of experience in a similar HR/Admin role. Strong knowledge of HR practices. Proficiency in MS Office. Excellent communication and interpersonal skills. Show more Show less